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Employment Everify Attestation

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EMPLOYMENT E-VERIFY ATTESTATION

Employer Information

Employer participates in E-Verify: Yes     E-Verify Company ID (if applicable):

Applicant / Employee Personal Information

Social Security Number (last 4 digits):     I-9 Employment Eligibility Documents Presented on:

Position Information

Employment Type: Full-time Part-time Temporary/Seasonal

Employment History (Most Recent)

Education

References

Legal Disclosures and Notices

At-Will Employment: Employment with the employer is at-will, meaning either the employee or the employer may terminate the employment relationship at any time, with or without cause or notice, except as may be provided by applicable law or written agreement signed by an authorized representative of the employer.

Equal Employment Opportunity: The employer is an equal opportunity employer and does not unlawfully discriminate on the basis of protected characteristics. All employment decisions are made in accordance with applicable federal, state and local law.

E-Verify Attestation and Applicant Authorization

Employer Attestation: The employer certifies that the employer is enrolled in and uses the E-Verify program to confirm the employment eligibility of newly hired employees consistent with program rules and applicable law. Employer will create an E-Verify case using the information provided on the Form I-9 and may request further documentation as required by the program.

Applicant Notice and Consent: I acknowledge that I have been provided notice that my employer participates in E-Verify. I authorize the employer to transmit information contained on my Form I-9, including my Social Security Number and other identifying information, to the government for purposes of verification of employment eligibility. I understand that the employer may receive a case result and, if a tentative nonconfirmation (TNC) is issued, I will be provided the opportunity to resolve the TNC in accordance with program procedures.

By checking the box below, I expressly consent to the employer's use of E-Verify and to the transmission of my information for verification:

E-Verify Case Number (if already created):     Case Created Date:

Authorization to Contact and Background Checks: I authorize the employer and its agents to contact prior employers and listed references and to conduct background checks, which may include criminal history, education verification, and other pre-employment screening as permitted by law. I understand that adverse information discovered through these checks may affect employment eligibility.

I authorize previous employers and listed references to disclose information about my employment, performance, and suitability for employment to the employer and its agents.

I acknowledge that a separate authorizing form or separate notice may be required for certain consumer reports depending on applicable law, and I consent to the procurement of such reports where legally permissible.

Applicant Certification

I certify under penalty of perjury that the information provided in this attestation and the supporting documentation is true, correct and complete to the best of my knowledge. I understand that knowingly providing false information or material omissions may result in withdrawal of the employment offer or termination of employment and may subject me to penalties under law.

I acknowledge that I have read and understand the foregoing statements and that by signing below I authorize the actions described in this attestation.

Applicant Name:

Signature:

Date:

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What an Employment Everify Attestation Is and What It Records

An Employment Everify Attestation is a signed declaration by an employer or contracting party that confirms enrollment in and/or use of the federal E-Verify system and documents verification of new hires' authorization to work in the United States. The attestation is commonly required in government procurements, grant applications, vendor onboarding packets, and HR compliance audits. It usually identifies the employer, references the contract or solicitation clause requiring E-Verify, and provides enough case-level detail for an auditor to reconcile the attestation with USCIS records or internal I-9 documentation.

Why the Employment Everify Attestation Matters

Use an Employment Everify Attestation to document participation in E-Verify, satisfy procurement or grant requirements, and create a reproducible audit record. It helps employers meet verification obligations described in USCIS guidance and demonstrates compliance to contracting authorities and compliance teams.

Why the Employment Everify Attestation Matters

Who Typically Prepares and Receives This Attestation

Employers, HR teams, and procurement officers complete Employment Everify Attestation when onboarding vendors or hiring to meet contract and regulatory requirements.

  • Federal contractors and subcontractors that must comply with procurement E-Verify clauses.
  • Human resources teams during new-hire onboarding and I-9/E-Verify case creation.
  • Vendors and suppliers responding to public-sector requests for proof of eligibility verification.

The completed attestation is retained by HR and provided to contracting officers, auditors, or legal counsel as required by the solicitation or compliance process.

Essential Parts of a Professional Employment Everify Attestation

A clear attestation is auditable and unambiguous; include identifying data, a statement of enrollment or verification results, signature, and supporting references so reviewers can confirm compliance without supplemental explanation.

Attestation Statement

A concise declarative sentence confirming E-Verify enrollment or that specified hires were verified, with reference to the contract clause or solicitation when applicable to provide context for compliance reviewers.

Employer Details

Full legal name, business address, and employer identification (EIN). Include a point of contact with phone and email for verification requests or audit follow-up to avoid delays in contract processing.

E-Verify Data

When available, include the E-Verify employer ID, case reference numbers, case open dates and the verification result so auditors can match the attestation to USCIS records and internal I-9 files.

Effective Date

A clearly stated date or date range using MM/DD/YYYY format that specifies when the attestation applies and aligns the statement with hires and contract performance periods.

Signature Block

Printed name, title, signature and signature date for the authorized signatory. Identify the signer's authority and provide contact details so the attestation can be validated if questions arise.

Supporting Evidence

Reference or attach relevant documents such as I-9 copies, E-Verify case printouts, or the solicitation clause; including attachments expedites audits and reduces follow-up information requests.

Step-by-Step: How to Complete and Record the Attestation

Follow this concise process when preparing an Employment Everify Attestation for onboarding or contract response to ensure accuracy and traceability.

  • 01
    Gather Documents: Collect I-9, E-Verify case details, and contract clauses.
  • 02
    Complete Fields: Enter employer and case data; use MM/DD/YYYY format.
  • 03
    Sign Attestation: Authorized representative signs and dates the form.
  • 04
    Store and Share: Save a copy and provide to contracting authority as required.

How to Configure an Online Attestation Workflow

Set up an electronic workflow to capture required fields, record audit metadata, and provide secure delivery to contracting parties.

Field Configuration
Authentication Email link; optional SMS or SSO for higher assurance
Field Validation Required fields, MM/DD/YYYY checks, TIN format enforcement
Document Storage Encrypted storage with audit trail retention settings
Notification Automated confirmation emails to signer and admin

Digital Signing and Integration Considerations

Choose a platform that supports secure e-signing, audit trails, and export options for the Employment Everify Attestation.

  • Integrations: Salesforce, NetSuite, Workday, Google Workspace
  • File Formats: PDF and DOCX supported, preserve metadata
  • Authentication: Email, SMS, or SSO authentication options

Where to Submit and How Recipients Use the Attestation

This sequence shows common routing and use of an Employment Everify Attestation during procurement or HR compliance processes.

  • Submit to Contracting Officer: Attach attestation to bid or contract submission.
  • Keep with HR File: Retain in employee's personnel or I-9 file.
  • Provide on Request: Share certified copies for audits or compliance checks.
  • Update Records: Amend attestation if employment status or verification changes.

Timing Rules and Deadlines to Remember

Key timing rules for Employment Everify Attestation submissions and related employment verification obligations are summarized below.

E-Verify Case Creation:

Create a case within three business days of hire per USCIS guidance.

I-9 Retention:

Keep I-9 three years after hire or one year after termination, whichever is later (8 CFR §274a.2).

Attestation Date:

Sign and date on execution day in MM/DD/YYYY format; aligns with records.

Contract Submission:

Provide attestation by the deadline in solicitation or onboarding timeline.

Audit Requests:

Respond to government audit requests within the timeframe specified in contract terms.

Key Milestones from Hire Through Audit

Milestone timeline for processing an Employment Everify Attestation, from hiring through audit readiness.

01

Hire Initiation

Complete Form I-9 and collect identity documents.

02

E-Verify Enrollment

Open case in E-Verify within three business days of hire.

03

Record Attestation

Execute attestation and attach E-Verify case printouts to the employee file.

04

Audit Preparation

Maintain accessible records and produce attestation copies on audit request.

Common Preparation and Submission Errors to Avoid

  • Using inconsistent legal names or mismatched EINs across the attestation and payroll records, which can prevent automated verification or trigger audit inquiries.
  • Failing to create an E-Verify case within the required three business days, undermining the validity of a contractor or employee attestation.
  • Leaving signature blocks incomplete or using initials where an authorized signature is required, creating ambiguity about who signed the attestation.
  • Storing attestations in unsecured locations without retention controls or audit logs, increasing risk of loss and noncompliance during reviews.

Penalties and Risks of Incorrect or Missing Attestations

I-9 Penalties: Civil fines $281–$2,789 per violation.
Contract Sanctions: Possible contract termination or debarment.
Tax Withholding Risk: Backup withholding may apply.
Audit Findings: Adverse findings and remedial obligations.
Reputational Harm: Public contracting issues and press exposure.
Criminal Liability: Intentional violations can lead to severe penalties.

Security and Compliance Data Points to Include with the Attestation

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest.
Certifications: SOC 2 Type II; ISO 27001; PCI DSS.
HIPAA: BAA required for protected health information.
ESIGN/UETA: Electronic signatures enforceable under ESIGN and UETA.
Audit Trail: Timestamps, IP, and action history retained.
Access Controls: SSO, role-based permissions, and MFA options.

Practical Tips to Improve Accuracy and Defensibility

Adopt consistent intake and retention practices to minimize disputes and speed audit responses when presenting Employment Everify Attestations.

Use Consistent Legal Business Names Across Records
Always enter the employer's full IRS-registered legal name and EIN on the attestation. Consistency across payroll, I-9, and contract documents reduces clerical mismatches and prevents failed E-Verify matches.
Record E-Verify Case Details and Dates
Include E-Verify case numbers, open dates, and verification results so auditors can confirm verification steps and resolve discrepancies efficiently during compliance reviews.
Authorize Appropriate Signers with Titles
Designate signers with clear corporate authority, include printed name and title, and maintain proof of their role to ensure attestations are accepted by contracting officers.
Maintain Secure, Indexed Record Storage and Backups
Store signed attestations in encrypted, access-controlled systems with searchable indexing and retention policies aligned to federal and state requirements for prompt audit retrieval.

eSignature Pricing and Feature Comparison

Comparison of base pricing and key plan features among common e-signature vendors; signNow is listed first to align with platform disclosure requirements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions and Troubleshooting

[INTRO] Answers to common questions about execution, notarization, and recordkeeping for the Employment Everify Attestation.


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