Parties
Identify employer, employee/applicant, and medical provider with full legal names and contact information to ensure clear obligations and recipients.
A clear Employment Medical Contract documents mutual expectations, protects employee health privacy, and creates an auditable record of consent and medical determinations, helping employers meet regulatory obligations and defend personnel decisions.
Employers, occupational health providers, HR teams, and prospective employees typically prepare or sign these agreements depending on the stage of hiring or employment.
Use the appropriate signer and witness roles for your industry and state to ensure enforceability and compliance with privacy laws.
Identify employer, employee/applicant, and medical provider with full legal names and contact information to ensure clear obligations and recipients.
State the reason for the medical evaluation or records release, such as pre-employment screening, fitness-for-duty, periodic monitoring, or accommodation assessment.
Specify tests, exams, and any required documentation, including whether the exam follows DOT, OSHA, or company-specific protocols.
Include explicit HIPAA-compliant authorization identifying records to release, named recipients, and a revocation procedure consistent with 45 CFR rules.
Describe how PHI will be stored, who has access, and any limitations on use to comply with privacy laws and internal policies.
Provide signature blocks for employee, employer representative, and provider with printed names and dates to validate consent and acceptance.
| Field | Configuration |
|---|---|
| Authentication | Email, SMS code, or advanced ID verification |
| Conditional Fields | Show medical-release fields only when applicable |
| Notifications | Recipient and internal notifications for executed documents |
| Audit Trail | Enable full signing history and downloadability |
Ensure the signing platform supports required integrations, file formats, and authentication methods for sensitive health data.
Obtain signed consent before the employee begins duties when medical clearance is a hiring condition.
Complete required medical exams within the timeframe specified by employer policy or regulatory standard.
Honor any employee revocation promptly and document the date of withdrawal.
Retention periods begin on the contract effective date or creation date of records.
Make records available for audit within statutory timelines when requested by authorities.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
The airSlate SignNow team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose airSlate SignNow as a company.