Assignment Summary
Concise description of role, client, location, and expected duties, with any remote-work parameters.
A clear Sub Offer reduces ambiguity, documents contingencies, and protects both parties by setting expectations before onboarding. It supports compliant hiring workflows and creates an auditable record of the hiring decision, which helps HR, legal, and clients coordinate next steps.
The Employment Sub Offer is used by staffing agencies, HR departments, hiring managers, and external clients to confirm assignment terms prior to final hiring or placement.
Use this document to record conditions, timing, and responsibilities that must be met before a full employment agreement or time-of-service contract is executed.
Concise description of role, client, location, and expected duties, with any remote-work parameters.
Hourly or salary rate, overtime rules, expense reimbursement terms, and pay period timing.
Effective date, anticipated assignment length, and conditions for extension or early termination.
Background check, drug test, credential verification, client approval, or security clearance requirements.
At-will status or fixed-term language, notice requirements, and immediate termination triggers.
Data handling, privacy notices, and any industry-specific compliance obligations (HIPAA, FINRA, etc.).
| Field | Configuration |
|---|---|
| Preparer | HR user populates template fields before sending |
| Approver | Legal or hiring manager approval required before sending |
| Signer | Candidate signs via secure link or email invite |
| Archive | Signed copy saved to HR system or secure cloud storage |
Choose eSignature settings that balance ease for the signer with the level of authentication required by the assignment.
Integrations with HRIS, ATS, and document storage streamline routing and retention while preserving a compliant record of the Sub Offer lifecycle.
Typically 3–7 business days to accept or decline
Allow 3–10 business days depending on scope
Complete within 3 business days of hire per federal rules
New-hire windows often within 30 days of start
Signed offers retained per HR retention policy
Sender issues Sub Offer and sets candidate response deadline.
Candidate signs and returns the document electronically.
Background and credential checks are completed and approved.
Start date confirmed, payroll and I-9 completed, record archived.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |