Parties
Identify the employer legal entity and the candidate using full legal names and business addresses to establish contract identity and enforceability.
A precise tender contract reduces miscommunication, documents pre-employment conditions, and clarifies timing for onboarding steps such as background checks, I-9 verification, and benefits enrollment. Clear terms lower legal risk and speed acceptance decisions.
A coordinated process between HR and legal helps ensure enforceable terms and smooth e-signature or execution steps.
Identify the employer legal entity and the candidate using full legal names and business addresses to establish contract identity and enforceability.
Describe job title, reporting line, essential duties, and any probationary period so role expectations are clear before start.
Specify base salary, pay frequency, bonus structure, equity grants if any, and how benefits or PTO will be applied.
State the effective date or start date, whether employment is at-will, and any fixed-term provisions or notice periods.
List contingencies such as background checks, drug testing, reference verification, and immigration or credential requirements.
Explain termination rights, notice procedures, return of property, and any post-employment restrictions or severance terms.
| Field name and recommended configuration | Validation rules | Required field | Auto-fill where possible |
|---|---|
| Candidate signature field | Require signature and date | Verify via email or SMS |
| Conditional contingencies | Show background-check clause only if assigned | Use conditional visibility |
| Authentication method | Email link or SMS code | Use stronger ID for sensitive hires |
| Reminder schedule | Automated reminders | 48 hours before expiration |
Confirm the platform stores tamper-evident signed PDFs and provides an accessible audit trail for compliance and recordkeeping.
Typical window is 3–7 business days from issuance.
Complete Section 2 within 3 business days of hire (see 8 CFR §274a.2).
Turnaround commonly 1–7 business days depending on scope.
Collect federal and state forms before first payroll run.
Open enrollment or new-hire window typically 30–60 days.
| Document type and binding characteristics | Type | Binding? | Typical use |
|---|---|---|---|
| Tender Contract | formal offer | sometimes binding upon acceptance | pre-employment terms and contingencies |
| Offer Letter | informal summary | often non-binding | high-level offer details |
| Employment Agreement | comprehensive contract | usually binding | detailed ongoing employment terms |
| Independent Contractor Agreement | service contract | binding | engages non-employee services |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Available (Business Premium) | Available | Available | Available | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA) | Yes (BAA) | Yes (BAA) | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Martin Properties uses e-sign for offers to streamline closings and onboarding.
Healthcare employer digitized offers and consent forms to centralize records.