Test Types
List each test (drug screen, background check, skills assessment, medical exam) and specify method, specimen, or vendor details for clarity and admissibility.
A clear agreement creates legal consent, sets expectations for data use, and documents compliance steps for background checks, medical testing, and skills verification. Proper recordkeeping reduces litigation risk and supports defensible adverse action decisions.
Typical users include human resources teams, hiring managers, compliance officers, background check vendors, and applicants.
List each test (drug screen, background check, skills assessment, medical exam) and specify method, specimen, or vendor details for clarity and admissibility.
State why the test is required (employment screening, safety-sensitive role, regulatory compliance) and how results will affect hiring or placement decisions.
Include a clear affirmative consent clause that references consumer-report use when applicable and complies with FCRA requirements for authorization.
Describe who will receive results, how data will be stored, retention periods, and any third-party disclosures or downstream uses of test data.
Explain the pre-adverse and adverse action steps when a consumer report or test result influences a hiring decision, including notice rights.
Provide signer name, date, and capacity; include electronic consent language consistent with ESIGN/UETA and specify authentication method used for e-signing.
| Field | Configuration |
|---|---|
| Authentication | Email link + optional SMS code for signer identity |
| Routing order | Employer → Applicant → Background vendor (sequential) |
| Conditional fields | Show test-specific fields only when selected |
| Audit capture | Enable IP, timestamp, and device logs |
Choose a platform that supports secure e-signatures, common file formats, and integration with HR or screening systems.
Obtain signed authorization before ordering background or medical tests.
Provide disclosure and a copy of report before adverse action under FCRA.
Send written adverse action notice when a decision is based on a report.
Share medically relevant results only with authorized personnel.
Expect 24–72 hours for common background and drug screen results.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no card | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
The airSlate SignNow team has been exceptional, responsive, the API has been great.