Employment Vehicle Hire Contract

EMPLOYMENT VEHICLE HIRE CONTRACT

Parties and Overview

This Employment Vehicle Hire Contract (the Agreement) is made between Employer: and Employee: .

Personal Information

Position Information

Position start date:    Annual salary:

Employment History

Education

Graduation date:

References

Vehicle Details and Issuance

Permitted Use, Restrictions and Duties

The Employee is authorized to use the vehicle for Business Use only unless Personal Use is expressly permitted below. The Employee shall possess and maintain a valid driver's license appropriate to the vehicle and shall comply with all applicable traffic laws. Personal use permitted: Yes No

Mileage allowance per month:    Fuel card issued:    Fuel card number:

Insurance, Liability and Indemnity

Employer maintains primary vehicle insurance subject to the terms of the policy. Employee must immediately report any traffic citation, collision, damage, theft, or loss to Employer. Employee acknowledges that Employer's insurance may not cover losses caused by gross negligence, intentional acts, or use outside the scope of this Agreement. Employee agrees to indemnify and hold Employer harmless for losses arising from Employee's willful misconduct or violation of law while operating the vehicle.

Employee accepts responsibility for the vehicle deductible and for reimbursement of damage repair costs where the Employee is at fault or in violation of this Agreement. Deductible amount:

Accident, Damage Reporting and Repairs

The Employee shall notify Employer within 24 hours of any accident or damage and shall cooperate fully with accident reporting and claims procedures. Emergency contact for Employer:

Driver Qualifications and Records

Employee certifies that they hold a valid driver's license and are not disqualified from driving. Employee authorizes Employer to obtain motor vehicle records, driving history, and to conduct periodic driving record checks: I authorize the Employer to obtain driving records and related background information as required to verify continued eligibility.

Prohibited Conduct

Use of the vehicle while under the influence of alcohol or controlled substances, operating recklessly, permitting unauthorized drivers, or altering the vehicle without prior written consent is strictly prohibited. Violation of these prohibitions constitutes cause for immediate revocation of vehicle privileges and possible disciplinary action up to and including termination of employment.

Return of Vehicle and Termination

The vehicle shall be returned to Employer upon request, upon termination of employment, or upon revocation of privileges. Employee shall return all keys, fuel cards, documents, and related property. Employer may recover costs for missing items, excessive wear, or damage attributable to Employee.

Reimbursement and Payment

If Employee is required to reimburse Employer for personal use or damage, Employee authorizes deduction from wages to the extent permissible by law. Any amounts not recoverable by deduction remain payable to Employer within 30 days of invoicing.

Legal and Employment Notices

At-Will Employment: Nothing in this Agreement modifies the at-will nature of employment unless expressly stated in a separate, written agreement signed by an authorized officer of Employer. Either party may terminate the employment relationship at any time with or without cause or prior notice, subject to applicable law.

Equal Opportunity: Employer is an equal opportunity employer and does not discriminate on the basis of protected characteristics in hiring, promotion, or terms of employment.

Authorization and Certification

I certify that all information provided in connection with vehicle issuance is true and complete. I authorize Employer to contact prior employers and references and to perform background checks as required for continued eligibility. I understand that falsification or omission may result in disciplinary action, including termination and liability for damages.

By signing below, Employee agrees to comply with the terms set forth in this Agreement and acknowledges receipt of the vehicle in the condition recorded above.

Notices

Additional Provisions

Governing law: This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction in which Employer maintains its principal place of business.

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