What if an exhibit is unsigned?

Unsigned exhibits are often returned. Ensure all signature blocks are completed; if notarization is required, include the notary block and seal to prevent rejection.

Can exhibits be submitted electronically?

LREC accepts electronic submissions when the filing instructions allow. Use searchable PDFs, include a cover index, and confirm whether original notarizations are still required.

Are remote online notarizations accepted?

Remote notarization acceptance depends on state rules and the Commission's guidance. Verify LREC policy and the applicable state notary statute before relying on RON.

How do I redact sensitive information?

Redact only the minimum necessary information and note the redaction in the index. Keep an unredacted certified copy offline for audit or Commission review if requested.

What format should exhibits use?

Prefer PDF or PDF/A for permanent records. Label exhibits, include page numbers, and create bookmarks to aid reviewer navigation.

Who to contact for exhibit questions?

Refer to the LREC filing instructions or Commission contact listed on the notice. When in doubt, consult legal counsel for complex evidentiary questions.

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Louisiana Real Estate Commission Exhibits

Louisiana Real Estate Commission Exhibits

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What the Louisiana Real Estate Commission Exhibits Are

The Louisiana Real Estate Commission Exhibits are standardized attachments used in filings to the Louisiana Real Estate Commission (LREC). They collect supporting materials — for example, agency disclosures, inspection reports, brokerage agreements, continuing education transcripts, and evidence submitted in disciplinary matters. Exhibits impose a consistent labeling and formatting approach so reviewers can locate relevant facts quickly. Depending on context the exhibits may require notarized signatures, witness statements, or indexed appendices. Brokers, licensees, attorneys, and administrative staff use these exhibits to document compliance with LREC rules and to streamline Commission review.

Why a Correct Exhibit Matters to Your Filing

A properly prepared exhibit reduces processing delays, lowers the risk of administrative rejection, and helps the Commission evaluate a submission without follow-up. Clear exhibits support accurate recordkeeping and reduce the chance of disciplinary exposure.

Who Typically Prepares and Submits These Exhibits

The exhibits are prepared by several participant types depending on the filing: licensees, brokers, legal representatives, and sometimes third-party vendors such as appraisal or inspection firms.

Brokers and managing brokers preparing transaction or complaint responses, ensuring firm-level compliance and exhibit indexing.
Individual licensees submitting CE proof, disclosure statements, or responses to Commission inquiries or investigations.
Attorneys and compliance officers assembling legal exhibits for disciplinary proceedings or formal appeals before the Commission.

Core Elements That Belong in Every LREC Exhibit Set

Most exhibits follow a predictable structure to help Commission staff and reviewers locate critical facts quickly. Include consistent labeling, signer identification, and any required authentication.

Cover Sheet

A one-page index naming each exhibit, its number or letter, date submitted, and contact information for the filer.

Exhibit Labels

Sequential labels such as Exhibit A, Exhibit B with a short descriptive title and page range for each attachment.

Signature Blocks

Clear signer name, title, printed name, date, and contact; specify whether notarization or witnessing is required.

Supporting Documents

Copies of contracts, disclosures, inspection reports, receipts, transcripts, or correspondence that substantiate the filing.

Notary or Witness Page

A dedicated page for notary acknowledgement or witness attestations when required by LREC or state law.

Indexing

Page numbers, tabbed dividers, or bookmarks for digital files to make each exhibit easy to reference.

Required Data Elements on Exhibits

Filer Name: Full legal name

License Number: LREC license ID

Date of Document: MM/DD/YYYY format

Property Address: Street, city, state, ZIP

Signer Title: Broker, licensee, or attorney

Contact Info: Email and phone

Step-by-Step: Completing an LREC Exhibit Set

Follow these sequential steps to assemble and submit exhibits that meet LREC expectations.

01

Gather Documents: Collect all attachments referenced in the filing.
02

Label Exhibits: Assign Exhibit A, B, C and add titles.
03

Prepare Cover: Create an index listing each exhibit and page ranges.
04

Authenticate: Add notarization or witness pages where required.

Configuring a Digital Filing Workflow for Exhibits

Set up routing and authentication when using an eSubmission or eSignature platform to ensure each exhibit is signed and archived correctly.

Field	Configuration
Signer Order	Sequential or parallel routing per filing requirements
Authentication	Email link, SMS code, or advanced ID verification
Form Fields	Mandatory fields, initials, and conditional visibility
Archive Settings	PDF/A export with audit trail retention

Where to File or Send Your Exhibits

Exhibits are submitted based on the case type; follow LREC instructions for the appropriate channel and format.

License Applications: Attach exhibits to the online application portal per LREC instructions.
Disciplinary Submissions: Send exhibits to the Commission contact stated in the complaint notice.
Routine Filings: Include exhibits as PDF attachments via the secure upload method specified.
Hard-Copy Requirements: If paper files required, index exhibits and include original notarizations.

Digital Signing and File Format Requirements

Choose a platform that produces searchable, bookmarked PDFs and captures an audit trail for each signature.

File Formats: PDF, PDF/A, DOCX accepted for uploads
Audit Trail: Capture IP, timestamp, and signer email
Integrations: Connects to cloud storage and case management

eSignature Vendor Pricing Snapshot for Exhibit Workflows

Comparison of typical vendor starting prices and feature availability relevant to recurring exhibit preparation and signing workflows.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Common Preparation Errors to Avoid

Missing or incorrect license numbers that interrupt Commission cross-referencing and cause processing delays.
Unlabeled attachments or inconsistent exhibit titles that force reviewers to request clarification or resubmission.
Failure to notarize or obtain required witness attestations when statutes or LREC rules demand them.
Submitting low-quality scans or unsecured files that prevent legible review or raise chain-of-custody concerns.

Potential Consequences of Incorrect or Incomplete Exhibits

Administrative Delay: Filing returned for correction

Fines: Monetary penalties by the Commission

Disciplinary Action: License sanctions or probation

Evidence Exclusion: Unsupported claims rejected

Increased Costs: Attorney or re-filing fees

Privacy Risk: Unauthorized disclosure of sensitive data

Practical Tips for Accurate and Efficient Exhibits

Small habits reduce friction in exhibit preparation and make Commission review more efficient.

Standardize Labels

Use consistent Exhibit A, Exhibit B naming and include short descriptive titles for each attachment.

Create a Cover Index

Provide a one-page index showing exhibit names, numbers, and page ranges to simplify navigation.

Use Searchable PDFs

Convert scanned documents to searchable PDF/A and include bookmarks or clickable table of contents.

Preserve Originals

Keep notarized originals and certified copies offline; submit high-quality digital images to the Commission when permitted.

Real-World Examples of Exhibit Use

Two concise examples showing how exhibits support common submission types.

Broker Complaint Response

An agent assembles contract, communications, and inspection reports as Exhibit A–E

submits notarized seller affidavit
the indexed exhibits allow quick Board review and close the case without additional requests.

License Application Supplement

Applicant adds education transcripts and prior-licensure proof as exhibits

certifies copies and signs under penalty
the Commission verifies credentials faster and completes review.

FAQs — Frequently Asked Questions About LREC Exhibits

Answers to common questions about preparing, authenticating, and submitting exhibits to the Louisiana Real Estate Commission.

Need help? Contact support

What if an exhibit is unsigned?
Unsigned exhibits are often returned. Ensure all signature blocks are completed; if notarization is required, include the notary block and seal to prevent rejection.
Can exhibits be submitted electronically?
LREC accepts electronic submissions when the filing instructions allow. Use searchable PDFs, include a cover index, and confirm whether original notarizations are still required.
Are remote online notarizations accepted?
Remote notarization acceptance depends on state rules and the Commission's guidance. Verify LREC policy and the applicable state notary statute before relying on RON.
How do I redact sensitive information?
Redact only the minimum necessary information and note the redaction in the index. Keep an unredacted certified copy offline for audit or Commission review if requested.
What format should exhibits use?
Prefer PDF or PDF/A for permanent records. Label exhibits, include page numbers, and create bookmarks to aid reviewer navigation.
Who to contact for exhibit questions?
Refer to the LREC filing instructions or Commission contact listed on the notice. When in doubt, consult legal counsel for complex evidentiary questions.

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