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UNCLASSIFIED/FOR OFFICIAL USE ONLY January 2009 SECURITY STANDARD . The Official Newsletter of the MARFORPAC Command Security Branch Policy Implementation - Mental Health Question, Standard Form (SF) 86, Questionnaire for National Security Positions; The Department of Defense (D0D) successfully advocated a revision to Question 21 on the SF86 regarding mental and emotional health. Standard Form 86, Question 21 – Revised (Feb 2008): Mental health counseling in and of itself is not a reason to revoke or deny a clearance. In the last 7 years, have you consulted with a health care professional regarding an emotional or mental health condition or were you hospitalized for such a condition? Answer “No” if the counseling was for any of the following reasons and was not court ordered: * strictly marital, family, grief not related to violence by you; or * strictly related to adjustments from service in a military combat environment. If you answered “Yes,” indicate who conducted the treatment and/or counseling, provide the following information, and sign the Authorization for Release of Medical Information pursuant to the Health Insurance Portability and Accountability Act (HIPAA). STAY ON TOP OF YOUR SECURITY PROFESSION BY RAISING YOUR PROFESSIONAL KNOWLEDGE; You should read every security-related regulation/article you can get your hands on. Beginning with the minimum, by becoming familiar with EO 12958, the ISOO Directive Number One, and the implementing directive for your agency/community (e.g., DoD 5200.1-R, NISPOM, SECNAV 5510.36), as well as exposing yourself to opposing views over the proper protection of CMI. Get on the distribution for newsletters such as the one promulgated by the DoD Lock Program https://portal.navfac.navy.mil/go/locks, Steven Aftergood’s “Secrecy News” - The Federation of American Scientists http://www.fas.org/blog/secrecy/, or “The National Security Archive” – George Washington University http://www.gwu.edu/~nsarchiv/index.html . UNCLASSIFIED/FOR OFFICIAL USE ONLY UNCLASSIFIED/FOR OFFICIAL USE ONLY Top Ten SCIF Inspection Findings CLASSIFIED REPRODUCTION ??? SCI Policy has consolidated a list of findings as a result of numerous SCIP Inspections by the Defense Intelligence Agency SCI Accreditation Branch that appear systemic across the Army. It is the hope of this branch that the consolidated list will help to enlighten awareness as SSO’s and SSR’s prepare for upcoming DIA Inspections and Self-Inspections. Although more and more documents are being produced and stored electronically, we still periodically have a need to produce a hard copy of documents as well as copies. Many modern day reproduction machines are digital and networked and are used by organizations for both classified (off-line) and unclassified (on-line via the intranet) reproduction. Because of the inherent dangers classified reproduction operations present, we need to ensure our security education and training programs address proper procedures for copying a classified document. At a minimum, we need to remind our employees to: • Use only reproduction machines approved and designated for classified use • Ensure the machine is not connected to an unclassified network during classified reproduction operations • Follow the rules we have posted near the reproduction machine • Have a clearance at least as high as the level/category of classified material being reproduced • Reproduce classified materials only in the performance of official duties • Reproduce only the minimum number of copies necessary • Protect and properly control the classified materials being reproduced • Ensure that no classified pages remain in or around the reproduction machine after use • Ensure the reproduction machine is clear of residual images • If required, enter newly reproduced classified materials into accountability 1. Appointment orders/EAP.SOP – outdated. 2. No Annual Security Awareness Training Program established. 3. FFC Outdated/No TEMPEST Addendum to FFC. 4. No TEMPEST Accreditation on File. 5. IDS Semi-Annual Alarm System testing not being conducted. 6. No Response Force testing log. 7. AIS accreditation not on file and equipment not labeled. 8. No Entry/Exit Inspection procedures established. 9. Burn bags not labeled correctly. 10. Self Inspection note being conducted. Reminder: Personnel departing must understand that “classified materials/information is not personal property and may not be removed from the Government’s control by any departing official or employee. Ensure that official’s are reminded that a termination briefing is required and should address the responsibility to protect classified information to include that stored in one’s memory. Also ensure they sign the SF 312 non-disclosure agreement which implements a life-long obligation. ACTION ITEM: Ensure your employees know the rules for copying documents. UNCLASSIFIED/FOR OFFICIAL USE ONLY UNCLASSIFIED/FOR OFFICIAL USE ONLY INFORMATION SECURITY (CMCC); Do you know who your sections Secondary Control Point (SCP) custodian's are? If you are not sure who your SCP custodians are within your section, you will be able to find out on the MARFORPAC web site. You can view the listing of personnel assigned as your section’s SCPs by navigating through the "Command Headquarters" tab, then going to the Command Security Branch tab, under "activities" and viewing MARFORPAC Secondary Control Point Custodians under "security contacts" tab. Please use your sections SCP as the proper channel for working with classified material. The SCP custodian's job is to act as a liaison between your section and the Command Security Branch. If you have items that need to be added to your sections inventory, or accountable, “buck tagged” items that need to be destroyed, please give them to your sections SCP for proper handling. SECURITY CLEARANCES; day in To, 2008 All too often communications at every level of command erroneously list a Members level of Security Clearance as TS/SCI. There's no such thing as a TS/SCI Security Clearance. Just as there are only three levels of security classification, there are only three levels of Security Clearance; Confidential, Secret, and Top Secret. Although a Member may in fact have a TS Security Clearance and DoN CAF Adjudicated SCI access eligibility, including the SCI piece in documents such as TAD orders or Requests for Country Clearance, etc., serves no value added purpose. In deed doing so is considered a departure from good OPSEC, given that the only valid method of transmitting SCI access eligibility between commands is via SSO Channels. Including a Member's SCI access eligibility in any forum outside SSO channels isn't worth the ink on the paper, and only serves to "Target" the Member for exploitation to a potential adversary. MARFORPAC Security Branch Special Items of Interest * Reduced Links! The Security Standard is reducing the quantity of links and increasing the quantity of references so all readers (Contractors, too!) may have access to the resources. MARFORPAC COMMAND SECURITY BRANCH * Check out the increased availability of resources on the Internet at http://www.mfp.usmc.mil/teamapp/security COMMANDER MARINE CORPS FORCES PACIFIC Box 64115 ATTN: Security CAMP H.M. SMITH, HI 96861-4115 Snail Mail: * Is your section’s Emergency Action Plan in place? If not see the Security Branch ASAP. Command Security Manager: 477-8419 Assistant Command Security Manager: 477-8320 Security Chief: 477-8321 Personnel Security Chief: 477-8851 CMCC Chief: 477-8420 CMCC Asst: 477-8939 Physical Security Chief: 477-8995 NIPR URL: http://www.mfp.usmc.mil/teamapp/security/ SIPR URL: http://www.mfp.usmc.smil.mil/teamapp/security/ Email: marforpac.security.fct@usmc.mil * “Piggy Backing” of unidentified personnel is not authorized! Piggy Backing occurs when one gains entry into an area via access badge and allows others to follow you in, without verifying their identity. Ensure that you know you follows you into the building. 3