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DD Form 1746 Application for Assignment

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APPLICATION FOR ASSIGNMENT TO HOUSING

(Before completing form, read Privacy Act Statement and instructions on reverse)

1. TYPE SERVICE DESIRED (X one or both)

SECTION I – APPLICANT INFORMATION

2. NAME OF SPONSOR (Last, First, Middle Initial)

3. PAY GRADE

4. SSN

5. DOD COMPONENT

6. ADDRESS (Street, City, State, Zip Code, Email)

7. TELEPHONE NUMBER

a. CELL
b. HOME
c. DUTY (DSN)

8. STATUS OF APPLICANT (X one)

9. MARITAL STATUS

10. I AM SEPARATED FROM MY DEPENDENTS (x one)

6a. EMAIL

11. I REQUEST HOUSING FOR (X one)

SECTION II – MILITARY CAREER INFORMATION (Civilians skip to item 15)

12. INSTALLATION/ORGANIZATION TRANSFERRED FROM

13. INSTALLATION/ORGANIZATION TRANSFERRED TO

14. DATES (Enter in YYMMDD order) MILITARY APPLICANTS / MILITARY SPOUSE

SECTION III - DEPENDENT DATA

15. DEPENDENTS RESIDING WITH ME (If more space needed, continue on plain paper)

a. NAME (Last, First, Middle Initial) b. DATE OF BIRTH (YYMMDD) c. SEX d. RELATIONSHIP e. REMARKS

SECTION IV - HOUSING DATA

16. COMMUNITY HOUSING DESIRED (X as applicable)

17. AMENITIES DESIRED (X as applicable. Write in d. and e.)

18. DATE HOUSING NEEDED (YYMMDD)

19. PRICE RANGE

20. LOCATION PREFERENCE (Community Housing)

PETS h. NUMBER OF DOGS

i. WEIGHT

j. NUMBER OF CATS

21. REMARKS

22. SIGNATURE OF APPLICANT

23. DATE SUBMITTED (YYMMDD)

SECTION V - DISPOSITION (To be completed by the Housing Office)

24. MILITARY HOUSING

SECTION VI – HOUSING REFERRAL CERTIFICATE

On this date I have received a listing of the housing restrictions approved by the Installation Commander, and I will not reside in any property on the restricted list. I have been briefed on (1) the services provided by the Housing Office, (2) the DOD program on equal opportunity for military personnel in off-base housing, and (3) nondiscrimination based on physical or mental handicaps.

In addition, if any facility refuses to rent or sell to me or I have reason to believe I am being discriminated against, I will promptly notify the Housing Office.

25. SIGNATURE OF APPLICANT

26. DATE SIGNED (YYMMDD)

ADDENDUM A

Sex Offender Policy Acknowledgement & Disclosure Form (FH/BH/PPV)

Subject: Policy on Assignment of Registered Sex Offenders to Navy Owned, Leased, or Privatized Housing

PRIVACY ACT STATEMENT

Authority: 10 U.S.C. § 5013; 10 U.S.C. § 5041, 10 U.S.C. § 2831, DoD 4165.63-M, and E.O. 9397 (SSN).

Principal Purposes: To determine an individual’s eligibility for Navy housing, including privatized housing.

Routine Uses: Used by region and installation housing office personnel to determine eligibility for Navy housing; and by private partners who operate privatized Navy housing for management and operational purposes.

Disclosure: Voluntary; however, failure to provide the requested information may impact eligibility for Navy housing, including privatized housing.

NOTICE OF REQUIREMENT TO DISCLOSE

1. Military sponsors requesting assignment to Navy owned, leased or privatized housing are required to sign this acknowledgment and disclosure form.

2. Occupancy of Navy owned, leased or privatized housing will not be approved for otherwise eligible applicants if the applicant, any authorized dependent, or live-in aide, residing in the home, is a sex offender.

3. Anyone discovered to be a sex offender in the application process shall be denied access to Navy owned, leased or privatized housing.

4. Anyone found to be a sex offender after taking occupancy may lose the privilege of residing in Navy owned, leased or privatized housing, may be barred from the installation, and/or may be evicted, and may be required to pay all relocation expenses unless prohibited by law or otherwise waived by competent authority.

5. The Installation or Region Housing Program Director will immediately forward information regarding identified sex offenders to the Installation N3, N9 and supporting OGC/SJA offices, to include a copy of the applicant’s DD 1746 and this Acknowledgement and Disclosure form. All information will be forwarded to CNIC within two working days.

6. Anyone found to have falsely certified this Acknowledgement shall be referred for barment or eviction, as appropriate, and may be responsible for relocation expenses.

7. Denial of an application for assignment to Navy owned, leased or privatized housing under the applicable policy, may be appealed to the Secretary of the Navy, via the military sponsor’s chain of command.

Certification: I have read and understand the above policy. By my signature below, I certify that under a penalty of administrative action and/or prosecution for making a false official statement in violation of 18 U.S.C. § 1001 and/or Uniform Code of Military Justice, Article 107, that neither I nor any person living in my household is a registered/convicted sex offender. I understand I am required to notify the Navy's Housing Office and the Installation Security Office immediately if circumstances change so that this certification is no longer true.

Signature

Date

Print Name

Command

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What DD Form 1746 Application for Assignment Is

DD Form 1746 Application for Assignment is a U.S. Department of Defense administrative form used to document requests and approvals for assignment-related actions affecting service members or DoD personnel. The form captures applicant identification, assignment details, required approvals, and routing information for personnel records. Agencies rely on consistent entries to ensure correct personnel filing, traceability, and audit readiness. Complete names, dates in MM/DD/YYYY, and any requested attachments accurately to avoid routing delays or record-keeping gaps.

Why Accurate Completion Matters

Completing the DD Form 1746 carefully reduces processing delays, supports accurate personnel records, and preserves an auditable trail for approvals. Accurate forms minimize rework and prevent administrative denials or routing errors.

Why Accurate Completion Matters

Who Usually Prepares and Reviews This Form

The form is typically prepared by applicants or personnel administrators and routed to approving officials.

  • Active-duty service members completing assignment requests or transfer paperwork.
  • Personnel or human resources administrators who prepare, route, and file records.
  • Approving officials who verify assignment accuracy and authorize final disposition.

Reviewers should confirm identity, assignment details, and attachments before final endorsement.

Step-by-Step: Completing and Submitting the Form

Use this ordered checklist to prepare, validate, and forward a complete DD Form 1746.

  • 01
    Prepare Form: Download the official form and confirm the correct edition before editing.
  • 02
    Enter Details: Complete applicant and assignment fields with accurate, verifiable information.
  • 03
    Attach Documents: Include orders, memos, or supporting evidence required by the issuing authority.
  • 04
    Route for Approval: Send to supervising official and record final disposition for personnel files.

Digital Workflow Settings to Use When eSubmitting

Configure digital routing and authentication to match agency requirements before sending the form electronically.

Field Configuration
Signer Authentication Email plus SMS code for signer verification
Routing Order Applicant → Supervisor → HR/Personnel Office
Allowed Attachments PDF and image formats; max file sizes per agency
Retention Setting Save final PDF to personnel file with audit trail

Typical eSubmission Flow for Assignment Requests

A standard electronic workflow reduces handoffs and provides time-stamped evidence of each approval step.

  • Upload: Sender uploads completed form and attachments.
  • Assign Fields: Place signature, date, and initial fields for each party.
  • Authenticate: Signers verify identity via email or SMS code.
  • Complete: System records audit trail and distributes final copies.

Platform Capabilities to Support eSubmission

Ensure your chosen e-signature platform supports required security, file formats, and integrations before eSubmitting.

  • File Formats: PDF and DOCX supported
  • Integrations: Works with cloud storage and HR systems
  • Authentication: Email, SMS, or stronger methods

Essential Components of a Professional DD Form 1746

A complete DD Form 1746 includes identification, assignment details, supporting documents, and clear approvals to be acceptable for personnel records.

Applicant Information

Name, DoD ID or SSN, rank, and contact data must match agency personnel records to ensure correct file association and minimize follow-up.

Assignment Details

Specify assignment reason, location, start date, and any limitations or temporary status to avoid ambiguity in personnel actions.

Supporting Documents

Attach orders, medical waivers, or memos required by the issuing authority to substantiate the request and speed approval.

Approval Block

Include signature, printed name, and date for each approving official to validate authorization and create an audit trail.

Routing Instructions

Indicate where the completed form should be filed and which offices receive copies to maintain consistent records across systems.

Document Control

Record form edition, attachments list, and retention instructions to support long-term personnel file management.

Security and Compliance Checklist

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest
Access Controls: Role-based access and SSO support
Audit Trail: Detailed timestamps and IP logging
HIPAA Consideration: BAA required for PHI handling
ESIGN / UETA: Compliant for electronic signatures
Certifications: SOC 2 Type II and ISO 27001

Common Preparation Pitfalls to Avoid

  • Mismatched names or identification numbers that do not match official personnel records, causing rejections or delays in processing.
  • Incomplete routing where required approving officials are omitted, leading to returned or administratively cancelled submissions.
  • Poor quality scans or improperly formatted attachments that prevent reviewers from verifying supporting evidence promptly.
  • Using informal abbreviations or unclear assignment descriptions that require clarifying correspondence and slow decision timelines.

Risks of Incorrect or Incomplete Submissions

Processing Delay: Approval timelines extended
Administrative Rejection: Form returned for correction
Record Misfiling: Personnel files become inconsistent
Benefit Impact: Pay or benefits may be affected
Security Exposure: Sensitive data may be mishandled
Audit Findings: Noncompliance noted in reviews

Typical Timeframes and Processing Expectations

Timeframes vary by issuing activity; confirm local guidance for exact deadlines and expected turnaround times.

Submission Deadline:

Follow the issuing office schedule or directive for when requests are accepted

Approval Turnaround:

Can range from days to weeks depending on review complexity

Effective Date:

Effective date may be prospective; use MM/DD/YYYY format

Record Retention Start:

Retention begins when form is finalized and filed

Appeal or Correction Period:

Check local policy for timelines to correct or appeal actions

Key Milestones from Submission to Filing

Track these sequential milestones to monitor progress and identify delays in assignment processing.

01

Form Preparation

Applicant completes form and gathers attachments for submission

02

Initial Review

Supervisor or admin checks completeness and forwards for approval

03

Final Approval

Authorizing official signs and finalizes assignment

04

File and Archive

Final document stored in personnel records with audit trail

eSignature Vendor Pricing Snapshot for Form eSubmission

Compare baseline pricing and key plan features to match platform capability with agency security and compliance needs.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About DD Form 1746

Answers to common questions about completion, eSign validity, signatures, and what to do if the form is rejected.


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