Position & Duties
Describe role, typical responsibilities, class types to teach, reporting structure, and on-site vs. remote obligations.
A Fitness Employment Agreement clarifies expectations, reduces disputes, and documents critical compliance items like payroll classification, certifications, and health-and-safety obligations.
Employers, studio owners, HR teams, and individual trainers commonly use this agreement to formalize employment or contractor relationships.
Use a signed, dated agreement to support payroll reporting, workers' compensation claims, and enforcement of post-termination restrictions when legally permissible.
Describe role, typical responsibilities, class types to teach, reporting structure, and on-site vs. remote obligations.
Specify pay rate, commission structure, payroll schedule, overtime eligibility, and reimbursement policies for expenses.
List expected shifts, minimum hours, on-call requirements, substitution policies, and procedures for schedule changes.
Require proof of CPR, first-aid, professional liability insurance, and maintain vaccination or health screening policies where applicable.
Protect proprietary routines, client lists, and training materials with clear confidentiality and IP assignment language.
Define notice periods, grounds for termination, progressive discipline steps, and final pay procedures.
| Field | Configuration |
|---|---|
| Template Name | Use standard title and versioning |
| Signing Order | Signers sequential or parallel |
| Authentication | Email, SMS code, or ID check |
| Notifications | Set reminders and completion alerts |
Choose a platform that supports required field types, authentication levels, and secure document storage.
Record start date and any probationary period length.
Complete within employer-defined onboarding window.
Verify identity documents within required timeframe after hire.
Ensure timely W-2 and payroll tax filings each year.
Monitor expirations to maintain valid credentials.
A studio hires a new instructor to teach three weekly classes
A gym engages a freelance trainer for weekend sessions
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |