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Flooring Contract and Agreement

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FLOORING HOME IMPROVEMENT CONTRACT

Notice of Cancellation may be sent to the contractor at the address noted on the contract.

THIS FLOORING CONTRACT (“Contract”), effective as of the date of the last party to sign below, , is between , having an address at ("Contractor") and , having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. LIST OF DOCUMENTS TO BE INCORPORATED INTO THIS CONTRACT:

EXHIBIT A – Commercial General Liability Insurance

EXHIBIT B – Workers’ Compensation Insurance

EXHIBIT C – 3 day right to cancel

EXHIBIT D – 7 day right to cancel

EXHIBIT E – Sample change order form

The above-mentioned Exhibits are hereby incorporated in and made part of this Contract.

2. SCOPE OF WORK: Contractor shall provide all labor and materials, and perform all work necessary for the completion of the residence, structure, or improvements as described in the drawings and specifications signed by both Owner and Contractor (“Project”) and more particularly described as

Such drawings and specifications are hereby made a part of this Contract. Drawings and specifications shall contain a scale drawing showing the shape, size, and dimensions of the construction and equipment together with a description of the work to be done, materials to be used, and the equipment to be used or installed.

Project Details

ROOM MFR. PATTERN COLOR SIZE SQ. YDS./FT. PRICE YD./FT. AMOUNT
MOLDING:
PADDING:
ADHESIVE:

3. WORK SITE: The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site").

4. COMMENCEMENT AND COMPLETION OF WORK TO BE PERFORMED:

(a) The following describes how Contractor shall substantially commence work:

(b) APPROXIMATE START DATE:

(c) APPROXIMATE DATE OF SUBSTANTIAL COMPLETION:

5. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

6. SOIL CONDITIONS: Contractor shall have no responsibility for the condition of the soils at the Work Site.

7. INSURANCE: Contractor shall maintain general liability, workers compensation and builder's risk insurance.

8. SURVEY AND TITLE: If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor.

9. EXTRA WORK AND CHANGE ORDERS: Extra work and change orders become part of this Contract once the order is prepared in writing and signed by both parties prior to the commencement of any work covered by the new change order.

10. PRICING

(a) CONTRACT PRICE:

(b) DOWN PAYMENT: Amount:

(c) SCHEDULE OF PROGRESS PAYMENTS:

Payment amount in dollars and cents Amount of work or service to be performed Materials or equipment to be supplied

(d) FINANCE CHARGE (if applicable): Amount: $

11. LATE PAYMENT/DEFAULT: Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

12. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, Owner shall pay Contractor for additional work done in rebuilding or restoring the Project.

13. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent.

14. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of California.

15. ATTORNEYS’ FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party shall be entitled to recover reasonable attorney fees and court costs.

16. PERFORMANCE:

(a) Contractor may engage licensed subcontractors to perform work pursuant to this Contract.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

17. WARRANTY: Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within one (1) year from the date hereof.

18. REQUIRED NOTICES:

(a) You are entitled to a completely filled in copy of this Contract, signed by both you and the Contractor, before any work may be started.

(b) A notice concerning commercial general liability insurance is attached to this Contract.

(c) A notice concerning workers’ compensation insurance is attached to this Contract.

(d) Change Orders:

i. The Owner may not require a Contractor to perform extra or change-order work without providing written authorization prior to the commencement of any work covered by the new change order.

ii. Extra work or a change order is not enforceable unless the change order identifies the scope of work, the amount to be added or subtracted, and the effect on progress payments or completion date.

iii. A Contractor’s failure to comply with the requirements for a change order does not preclude recovery of compensation for work performed based upon legal or equitable remedies designed to prevent unjust enrichment.

(e) MECHANICS LIEN WARNING: Anyone who helps improve your property, but who is not paid, may record what is called a mechanics' lien on your property.

(f) Information about the Contractors' State License Board (CSLB): CSLB is the state consumer protection agency that licenses and regulates construction contractors.

Right to Cancel

(a) Under certain circumstances the law gives you a right to cancel a contract. Check the appropriate box below describing your right to cancel this Contract:

AGREED:

CONTRACTOR:

Signature:

Print Name & Title:

Date:

Contractor’s License Number:

Contractor’s Business Address:

If applicable:

Salesperson’s Name:

Salesperson’s Registration Number:

OWNER:

Signature:

Print Name:

Date:

The owner or tenant has the right to require the contractor to have a performance and payment bond.

EXHIBIT A - COMMERCIAL GENERAL LIABILITY INSURANCE

Contractor must check the box that applies

EXHIBIT B - WORKERS’ COMPENSATION INSURANCE

Contractor must check the box that applies

EXHIBIT C - 3 DAY RIGHT TO CANCEL

This page is only applicable if this Contract was not negotiated at the Contractor’s place of business.

Notice of Cancellation (copy 1 of 2)

Date last party signed the Contract:

You may cancel this transaction, without any penalty or obligation, within three business days from the above date.

To cancel this transaction, mail or deliver a signed and dated copy of this cancellation notice to:

Name of Seller (Contractor or Salesman):

Address of Seller’s Place of Business:

not later than midnight of

I hereby cancel this transaction. Date:

Owner’s Signature:

Print Owner’s Name:

EXHIBIT D - 7 DAY RIGHT TO CANCEL

This page is only applicable if the Contract is for repair or restoration of residential premises damaged by a sudden or catastrophic event.

Notice of Cancellation (copy 1 of 2)

Date last party signed the Contract:

You may cancel this transaction, without any penalty or obligation, within seven business days from the above date.

To cancel this transaction, mail or deliver a signed and dated copy of this cancellation notice to:

Name of Seller (Contractor or Salesman):

Address of Seller’s Place of Business:

not later than midnight of

I hereby cancel this transaction. Date:

Owner’s Signature:

Print Owner’s Name:

EXHIBIT E - SAMPLE CHANGE ORDER

A. Scope of work encompassed by this change order:

B. Amount to be added or subtracted from the Contract price:

C. Effect this change order will have on progress payments (if applicable):

D. Effect this change order will have on the estimated completion date:

CONTRACTOR:

Signature:

Print Name & Title:

Date:

OWNER:

Signature:

Print Name:

Date:

Checklist for Homeowners

Check Out Your Contractor

Check Out the Contract

Enter text

What a Flooring Contract and Agreement Covers

A Flooring Contract and Agreement is a written document that defines the scope, cost, schedule, materials, warranties, and responsibilities for a flooring installation or repair project between an owner and a contractor. It records key project terms such as surface preparation, products and brands, payment schedule and retention, change-order procedures, start and completion dates, and remedies for defects. A clearly written agreement reduces disputes by documenting expectations and providing an enforceable record for claims, mechanic’s liens, insurance, and warranty enforcement.

Why a Written Agreement Matters for Flooring Projects

A formal Flooring Contract sets expectations, protects parties, and creates evidence for payments, warranties, and lien rights. It clarifies deliverables, reduces misunderstandings, and supports enforcement if a dispute arises.

Why a Written Agreement Matters for Flooring Projects

Who Typically Uses a Flooring Contract and Agreement

Use by all parties ensures everyone understands cost allocation, change-order handling, insurance obligations, and dispute resolution steps.

  • Residential property owners seeking clear timelines and warranty protection for home improvements.
  • General contractors and flooring specialists documenting scope, products, and payment terms for subcontracts.
  • Property managers and landlords engaging vendors for recurring or unit-by-unit flooring projects.

Essential Elements to Include in a Professional Flooring Contract

A thorough Flooring Contract covers scope, pricing, schedule, materials, warranties, acceptance criteria, insurance, termination, and dispute resolution to reduce later conflicts and support legal enforceability.

Scope of Work

Describe in detail the areas to be worked on, surface preparation, removal of existing flooring, subfloor repairs, and finish specifications so there is no ambiguity about deliverables.

Price & Payment

Specify total price, deposit amount, progress payment schedule, holdback or retention terms, acceptable payment methods, and consequences for late payment or nonpayment.

Materials & Brands

List flooring types, manufacturers, model numbers, colors, and installation materials; state who is responsible for ordering and verifying quantities to avoid substitutions.

Schedule & Delays

Include start date, estimated completion date, working hours, procedures for material lead-time delays, and remedies if the contractor misses milestone deadlines.

Warranties

State workmanship warranty duration and manufacturer warranty transferability; explain warranty claim process and who pays for repair or replacement labor and materials.

Change Orders

Define how scope changes are approved, priced, and scheduled; require written change orders signed by both parties before extra work begins.

Step-by-Step: Completing a Flooring Contract

Follow these steps in order to produce a clear, enforceable contract and minimize back-and-forth before work begins.

  • 01
    Gather information: Collect owner details, property address, and permit requirements.
  • 02
    Define scope: Write precise work descriptions and attach plans or sketches.
  • 03
    Set payment schedule: Specify deposits and milestone payments with amounts.
  • 04
    Finalize signatures: Have all parties sign and date the final document.

How to Configure an Online Flooring Contract Workflow

Configure fields and routing so the contract is filled, signed, and archived automatically with minimal manual steps.

Field Configuration
Template Create reusable template with fixed scope sections and editable fields.
Signer Order Set owner first, contractor second, lender or insurer last if needed.
Notifications Enable email/SMS reminders and completion notices for all signers.
Storage Auto-save signed PDFs to secure cloud storage for retention.

Digital Signing and eSubmission: Platform Considerations

Ensure the provider meets industry compliance needs and can export signed documents with tamper-evident audit records.

  • Integrations: Salesforce, NetSuite, Google Workspace support
  • File types: PDF and DOCX accepted
  • Authentication: Email, SMS, or stronger MFA options

Where to Send, File, or Share the Signed Agreement

After signing, distribute copies to all parties and store a master copy in secure records. Share with third parties only as needed.

  • Owner copy: Provide signed PDF to the property owner for records.
  • Contractor copy: Contractor retains original for job scheduling and invoicing.
  • Lender/insurer: Send a copy when financing or insurance requires it.
  • Record retention: Save master copy in secure cloud or company records.

Common Project Dates and Deadlines to Include

Specify time-related milestones and deadlines to avoid costly disputes and to trigger warranty and notice periods.

Project Start Date:

Enter MM/DD/YYYY for the agreed commencement date.

Deposit Due Date:

State when initial payment is payable (for example, within 7 days).

Material Lead Time:

Note estimated lead times to set realistic completion dates.

Completion Deadline:

Specify final completion date and accepted delays.

Warranty Period:

List warranty start and end dates for workmanship and materials.

Key Project Milestones and Sequence

Use these sequential milestones to track progress from contract to final acceptance.

01

Contract Execution

Agreement signed and deposit received to authorize work.

02

Material Procurement

Order materials and confirm delivery dates before start.

03

Installation Phase

Perform surface prep and complete flooring installation tasks.

04

Final Acceptance

Owner inspects and signs acceptance; final payment issued.

Common Mistakes to Avoid When Preparing the Contract

  • Vague scope descriptions that omit surface prep or removal requirements and lead to scope disputes later.
  • Failing to document manufacturer-required substrate conditions, creating warranty denial risk for the owner or contractor.
  • No change-order procedure that forces informal verbal changes and increases the likelihood of unpaid work.
  • Inadequate payment schedule that leaves contractor exposed to long unpaid work or owner left without recourse.

Penalties, Liens, and Legal Risks to Watch For

Late Payment: Interest, collections, and breach claims.
Unlicensed Work: Fines and work-stop orders.
Mechanic's Lien: Potential lien filing against property.
Warranty Denial: Manufacturer or installer refuses repair.
Permit Violations: Stop-work and civil penalties.
Tax Reporting: Incorrect 1099 reporting triggers penalties.

eSignature Vendor Comparison for Flooring Contracts

Compare basic pricing and capabilities for common eSignature providers when executing Flooring Contracts electronically. Pricing reflects typical per-user or per-invite models.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA) Yes (BAA) Yes (BAA) No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Security, Compliance, and Required Contract Data Points

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Timestamp, IP, action log for attribution and non-repudiation
HIPAA: BAA available where health data is involved
ESIGN / UETA: Electronic signature legal frameworks supported
SOC 2 / ISO: SOC 2 Type II and ISO 27001 certifications
Supported Files: PDF and DOCX formats accepted for e-signing

Real-World Examples of Flooring Contract Use

Two brief examples show how contracts and digital signatures help streamline installations and reduce disputes.

Martin Properties — Owner

A property manager used an online contract to replace flooring across multiple units, reducing turnaround time.

  • 8-unit project coordinated with a single template to ensure uniform scope.
  • The manager retained signed PDFs for each unit, used consistent change-order forms, and avoided payment disputes by linking milestones to electronic invoices.

Optica Ventures — Contractor

A flooring installer standardized contracts to clarify warranties and payment terms, preventing misunderstandings.

  • Template included product specs and installation standards to meet local building codes.
  • As a result, the contractor reduced dispute calls, resolved warranty work faster, and produced consistent documentation for subcontractor payments.

Frequently Asked Questions About Flooring Contracts and eSignatures

Answers to common questions about enforceability, signatures, notarization, and recordkeeping for Flooring Contracts.


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