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Form 8453 Individual Income Tax Declaration

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Form M-8453 — Individual Income Tax Declaration for Electronic Filing

Massachusetts Department of Revenue — 2024

Please print or type. Privacy Act Notice available upon request. For the year January 1–December 31, 2024.











Filing status:

Part 1. Tax Return Information for Electronic Filing

1 Total 5.0% income (from Form 1, line 10, or Form 1-NR/PY, line 12)
2 Income tax after credits (from Form 1, line 32, or Form 1-NR/PY, line 36)
3 Massachusetts use tax (from Form 1, line 34, or Form 1-NR/PY, line 38)
4 Massachusetts income tax withheld (from Form 1, line 38, or Form 1-NR/PY, line 42)
5 Refund amount (from Form 1, line 53, or Form 1-NR/PY, line 57)
6 Tax due (from Form 1, line 54, or Form 1-NR/PY, line 58)

Part 2. Declaration and Signature of Taxpayer

Under pains and penalties of perjury, I declare that I have reviewed the information on my return with the information I have provided to my Electronic Return Originator and that the amounts above agree with the amounts shown on my 2024 Massachusetts return. To the best of my knowledge and belief this information is true, correct and complete. I consent that my return, including this declaration and accompanying schedules, forms and statements be sent to the Massachusetts Department of Revenue by my Electronic Return Originator. I authorize DOR to inform my Electronic Return Originator and/or the transmitter when my electronic return has been accepted. In the event that it is rejected, I authorize DOR to identify the reasons for rejection so that the return can be corrected and re-transmitted. If I have filed a balance due return, I understand that if DOR does not receive full and timely payment of my tax liability, I will remain liable for the tax liability and all applicable penalties and interest.





Part 3. Declaration and Signature of Electronic Return Originator (ERO)

I declare that I have reviewed the above taxpayer’s return and that the entries on this M-8453 are complete and correct to the best of my knowledge. (Collectors are not responsible for reviewing the taxpayer’s return; however, they must ensure that the M-8453 accurately reflects the data on the return.) I have obtained the taxpayer’s signature before submitting this return to the Massachusetts Department of Revenue. I have provided the taxpayer with a copy of all forms and information filed with the Massachusetts Department of Revenue. If I am also the paid preparer, under pains and penalties of perjury I declare that I have examined the above taxpayer’s return and accompanying schedules and statements and to the best of my knowledge and belief, they are true, correct and complete. I declare that I have verified the taxpayer’s proof of account and it agrees with the name(s) shown on this form. This declaration of paid preparer (other than taxpayer) is based on all information of which the preparer has any knowledge. Original Forms M-8453 should not be sent to DOR, but must instead be retained by the ERO on the ERO’s business premises for a period of three years from the date the return to which the M-8453 relates was filed.








Part 4. Declaration and Signature of Paid Preparer (if other than ERO)

Under pains and penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief it is true, correct and complete. This declaration of paid preparer (other than taxpayer) is based on all information of which the preparer has any knowledge.








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What Form 8453 is and when it’s used

Form 8453, Individual Income Tax Declaration for an IRS e-file Return, is a one-page declaration used to transmit required paper documentation and to record taxpayer signatures when an individual income tax return is filed electronically. The form identifies the taxpayer, lists attached supporting documents (for example, paper Forms W-2 or other documents the IRS requires to be filed with certain returns), and provides the taxpayer’s declaration and signature authority for e-filing.

Why Form 8453 matters for accurate e-filing

Form 8453 provides a formal paper record that accompanies supporting documents for an electronically filed return and documents signature authorization. It helps ensure the IRS receives required attachments and documents the signer’s intent to file electronically.

Why Form 8453 matters for accurate e-filing

Who completes and signs Form 8453

If you file electronically and the IRS requires paper attachments, Form 8453 is the standardized cover and signature declaration to use.

  • Individual taxpayers filing an e-filed Form 1040 who must submit paper attachments to the IRS.
  • Tax preparers and electronic return originators sending papers on behalf of clients.
  • Authorized representatives (power of attorney) who sign on a taxpayer’s behalf.

How to complete and submit Form 8453

Follow these steps to prepare Form 8453 and its attachments for an electronically filed individual return.

  • 01
    Gather documents: Collect required paper attachments before completing Form 8453.
  • 02
    Complete form: Fill taxpayer info, list attachments, and complete the declaration fields.
  • 03
    Sign: Sign and date the form per ESIGN/UETA standards if e-signed, or hand-sign if required.
  • 04
    Send attachments: Mail attachments to the IRS address specified in the form instructions or as requested.

Digital workflow settings for e-submitting supporting documents

Configure your e-file workflow to capture the declaration, match attachments, and retain a reproducible record.

Workflow Setting Configuration
Attachment naming Use consistent filenames: TaxYear_SSN_DocType
Signature capture Record intent, IP, timestamp, and signer email for legal attribution
Document retention Store PDFs with audit trail and tamper-evident metadata
Delivery proof Retain tracking number or delivery confirmation when mailing originals

Typical processing flow for Form 8453 and attachments

This sequence shows how attachments accompany an e-filed return and how the IRS receives and processes them.

  • Prepare return: E-file return using your tax software or preparer.
  • Create Form 8453: List required paper attachments and sign the declaration.
  • Transmit electronicaly: E-file return; Form 8453 documents the paper submission.
  • Mail attachments: Send attachments per IRS instructions and retain proof of mailing.

Key tax deadlines related to e-filing and attachments

Keep these federal filing and extension deadlines in mind when using Form 8453 and submitting supporting documents.

Form 1040 filing:

April 15 — original return due; extension to Oct 15 with Form 4868

Attachments for e-file:

Submit attachments as instructed by IRS; they generally follow the return’s filing timeline

Extension request:

File Form 4868 by April 15 to extend filing to Oct 15

1099 and W-2 deadlines:

Recipient and IRS deadlines vary (e.g., Jan 31 for 1099-NEC)

FBAR deadline:

April 15 with automatic extension to Oct 15 (FinCEN Form 114)

Milestones from preparation to IRS processing

Sequential milestones help you track completion and IRS receipt of attachments when e-filing.

01

Prepare attachments

Assemble originals or certified copies required by IRS; ensure legibility.

02

Complete Form 8453

Enter details and sign before transmitting the electronic return.

03

E-file return

Transmit the return; retain proof of electronic submission and acceptance.

04

Mail attachments

Send required documents to the IRS office designated in the form instructions.

Common mistakes to avoid with Form 8453

  • Listing attachments incorrectly, causing IRS mismatch and processing delays.
  • Using inconsistent taxpayer name or TIN between the e-file and Form 8453.
  • Failing to sign or date the declaration, which invalidates the cover form.
  • Not retaining delivery or tracking proof when mailing required attachments.

Errors and legal risks tied to missing or incorrect attachments

Processing delay: May delay refund or assessment
Return rejection: IRS may reject or request corrected documentation
Late-filing penalties: Penalties under IRC §6651 may apply
Accuracy penalties: IRC §6662 accuracy-related penalties possible
Backup withholding: Missing/incorrect TIN may trigger 24% withholding
Criminal risk: Knowingly false statements can carry legal sanctions

Core components to include on a professional Form 8453

A complete Form 8453 contains specific elements that help the IRS match paper attachments to the electronically filed return and confirm signer authorization.

Taxpayer identification

Full legal name, current address, and nine-digit SSN or ITIN to ensure attachments are matched to the correct electronic return.

Tax year and return type

Clear identification of the tax year and the specific return being filed (for example, Form 1040) so attachments are associated with the right filing period.

Attachment list

An explicit list of each paper document being submitted (for example, Forms W-2, Forms 8332), using exact form names to avoid ambiguity.

Signature and declaration

A signed declaration by the taxpayer (or authorized rep) attesting to the authenticity of attachments and consent to electronic filing.

Preparer information

If a paid preparer is involved, include preparer name, PTIN, and firm details as required by IRS preparer rules.

Mailing instructions

Include the address or IRS processing location per form instructions and retain proof of mailing or delivery confirmation.

Using e-signature and e-filing platforms with Form 8453

When selecting a platform, verify it supports required audit logs, preserves reproductions of signed records, and integrates with your e-file workflow.

  • File formats: PDF, DOCX, and scan-compatible images
  • Integrations: Works with Salesforce, NetSuite, Google Workspace
  • Security: TLS and AES encryption for storage and transit

How common e-signature plans compare for handling tax declarations

Compare basic price and feature availability across vendors commonly used to capture Form 8453 signatures and retain audit trails.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about Form 8453

Answers to common questions about signing, attachments, mailing, and electronic validity for Form 8453.


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