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FPI Management Rental Application

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FPI RENTAL APPLICATION

Apartment Community Name

A separate application is required from each occupant 18 years of age or older.

APPLICATION PROCESSING FEE $

Applicant - Last First Initial

Drivers License # Social Security # Date of Birth

Residence History

Current Address

Address, City, State, Zip Phone

Move-In Date Projected Move-Out Date Monthly Payment

Own/Rent/Lease

Landlord or Mortgage Co. Address, City, State, Zip Phone

Reason for Moving

Will you have any pets? Describe pet: Will you have any liquid furniture? Describe furniture:

Previous Address

Address, City, State, Zip Phone

Move-In Date Move-Out Date Monthly Payment

Own/Rent/Lease

Landlord or Mortgage Co. Address, City, State, Zip Phone

Reason for Moving

Employment History

Current Employer

Employer Address, City, State, Zip Phone

Supervisor Name Start Date Salary per Year, Month, Hour (Circle One) Position/Occupation

Previous Employer Address, City, State, Zip Phone

Supervisor Name Start Date Salary per Year, Month, Hour (Circle One) Position/Occupation

Additional Income (Alimony, Child Support or other)

Vehicles

Auto #1 - Make Model Year Color License State

Auto #2 - Make Model Year Color License State

Banking and Credit References

Loans and Charge Accounts (Dept. stores, credit cards, etc.)

Credit Reference Account # Address, City, State, Zip Telephone No.

Name of Bank or Savings & Loan (Branch) Checking Account # Address, City, State, Zip Telephone No.

Savings Account #

Have you ever filed for Bankruptcy? When? Have you ever been evicted or asked to move? Describe:

Emergency Contact

Name of Nearest Relative/Contact Relationship Address, City, State, Zip Phone

Personal References

Name of Personal Reference Length of Acquaintance Address, City, State, Zip Phone

I understand that I acquire no rights in an apartment until a fully executed rental agreement has been completed and all monies due have been paid. I certify that to the best of my knowledge, all statements are true and complete.

Applicant

Date

In compliance with the FAIR CREDIT REPORTING ACT, this is to inform you that a credit investigation involving the statements made on this application for tenancy of this apartment community is being initiated. I further authorize FPI Management, Inc. to obtain credit reports, character reports and rental history as needed to verify all information put forth in this application. Management reserves the right to terminate at its election if any person knowingly or willingly makes fraudulent statements on this application. It is illegal and against our policy to discriminate against any person because of race, religion, color, sex, national origin or disability.

FPI Management, Inc.
G:\Excel\FPI-Rental Application (Conventional, D4)
March 1993

Enter text✕

What the FPI Management Rental Application Covers

The FPI Management Rental Application is a standardized tenant application used by property managers to collect applicant information for residential leasing. It gathers personal identification, contact and employment details, income and housing history, references, emergency contacts, consent for background and credit screening, and any required disclosures. The form is designed for consistent screening decisions and document retention; it can be completed on paper or submitted electronically and preserved with an audit trail to demonstrate execution and chain of custody under U.S. electronic signature laws.

Why use the FPI Management Rental Application

Using a consistent FPI Management Rental Application reduces processing time, supports compliant tenant screening, and documents applicant consent for background and credit checks. An electronic workflow with an audit trail preserves signature attribution under ESIGN (15 U.S.C. §7001) and state UETA regimes.

Why use the FPI Management Rental Application

Who typically completes the FPI Management Rental Application

Property managers, leasing agents, and their authorized staff complete or distribute this application during tenant screening.

  • Independent property managers and landlords who process rental applications and background checks.
  • Leasing offices at multi-family properties handling high application volume and standardized screening.
  • Third-party screening services and eviction defense attorneys reviewing applicant disclosures and consent.

Third-party screening vendors and legal counsel may also review completed applications for compliance and recordkeeping.

Step-by-step: completing an FPI Management Rental Application

Follow these sequential steps to collect, verify, and finalize an application with minimal friction.

  • 01
    Prepare the form: Confirm the latest FPI Management form version and required attachments.
  • 02
    Collect applicant data: Have the applicant enter all fields and upload ID and pay stubs if required.
  • 03
    Authorize screening: Obtain explicit consent for background and credit checks in writing.
  • 04
    Execute and store: Sign, timestamp, and retain the completed application with audit trail.

Core sections included in the FPI Management Rental Application

The application organizes information for consistent screening and legal compliance across applicants.

Applicant Details

Collects legal name, aliases, date of birth, contact numbers, email, and government ID details to establish applicant identity and enable verification.

Residency History

Documents current and prior addresses, landlord contacts, and reasons for leaving to evaluate tenancy history and patterns affecting eligibility.

Employment & Income

Captures employer name, position, income amount, pay frequency, and length of employment to assess affordability against rent criteria.

Consent & Disclosures

Contains explicit authorizations for credit reports and criminal background checks, plus statutory disclosures required by state law and consumer reporting agencies.

References and Contacts

Provides space for personal and emergency contacts plus professional references used to corroborate applicant information and rental suitability.

Attachments

Allows upload of identity documents, pay stubs, and additional proofs; attachments create a fuller evidentiary file for decision-making and dispute defense.

Security and compliance features to protect application data

Transmission Encryption: TLS 1.2/1.3 encrypted
Data at Rest: AES-256 encrypted
Audit Trail: Signed event log retained
HIPAA Capability: BAA available
Certifications: SOC 2 Type II, ISO 27001
Access Controls: Role-based permissions

Configure an electronic workflow for the FPI Management Rental Application

Match workflow settings to screening needs and compliance requirements before sending forms to applicants.

Authentication Method Email link, SMS code, or identity verification
Conditional Fields Show or hide fields based on applicant responses
Automated Screening Trigger credit/background checks after signature
Retention Policies Set automatic archival and deletion schedules
Notification Routing Alert leasing staff on submission and decision

Technical requirements and supported integrations

Ensure your e-sign and storage platforms support required file formats, authentication methods, and integrations before deployment.

  • File formats: PDF, DOCX, Excel supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, KBA options

How electronic submission of the application typically works

A standard e-submission flow minimizes signer friction while preserving legal auditability under ESIGN and state laws.

  • Upload document: Manager uploads FPI form and places fields
  • Add signers: Enter applicant email and signer order
  • Authenticate: Signer confirms identity via chosen method
  • Sign and return: Signed copy and certificate delivered automatically

Typical timelines and processing expectations

Understanding timing helps set applicant expectations and aligns screening vendors with leasing schedules.

Application submission window:

Applicants usually return forms within 48–72 hours of request

Background check timing:

Credit and criminal checks typically complete within 24–72 hours

Decision timeframe:

Leasing decision often issued within 3–7 business days

Move-in scheduling:

Coordinate start date after lease signing and payment clearance

Document retention start:

Retention clock begins on execution date recorded on application

Common mistakes when preparing the FPI Management Rental Application

  • Omitting or abbreviating names and using nicknames that prevent matching during credit or identity verification.
  • Failing to obtain explicit written consent for background and credit checks, which can invalidate screening or lead to regulatory complaints.
  • Submitting mismatched or partial Social Security numbers, causing screening delays or triggering backup withholding concerns.
  • Neglecting to attach required proof (ID, pay stubs), resulting in incomplete files and longer approval cycles.

Key legal risks and potential penalties

Fair Housing Liability: Disparate treatment risk under Fair Housing Act (42 U.S.C. §3601)
Identity Theft Exposure: Improper data handling can lead to consumer harm and civil claims
Invalid Signatures: Missing consent risks electronic signature challenge under ESIGN
HIPAA Noncompliance: PHI mishandling triggers 45 CFR §164.530(j) obligations
Background Check Violations: Incomplete disclosure breaches FCRA requirements for consumer reports
Recordkeeping Failures: Inadequate retention may undermine defense in disputes

eSignature vendor comparison for processing the FPI Management Rental Application

Price and feature differences affect cost, throughput, and compliance when processing rental applications at scale.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial, no credit card required Varies by vendor/plan Varies by vendor/plan Varies by vendor/plan Varies by vendor/plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes Yes No No

Frequently asked questions about the FPI Management Rental Application

Answers to common questions about signing, screening, storage, and legal validity for the FPI Management Rental Application.


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