Role and Duties
Describe specific fundraising activities, reporting lines, performance metrics, expected hours, travel and event duties, limits on public representation, and any required registrations or licenses.
A precise Fundraiser Employment Contract reduces ambiguity about compensation, duties, and donor-data handling, helps avoid misclassification and wage disputes, and documents compliance obligations including charitable solicitation rules and donor-privacy safeguards.
Organizations, hiring managers, and independent agencies use the contract to set enforceable terms for paid fundraisers and solicitation activities.
Legal, HR, and finance teams commonly review the finalized agreement before onboarding, payroll setup, and fundraising launch.
As the organization's chief executive, the Executive Director often has authority to execute employment contracts, approve compensation terms, and bind the nonprofit. They should confirm board approval when required and ensure the contract aligns with organizational policy and donor commitments.
The HR Director manages onboarding, classification (employee versus contractor), payroll setup, I-9 completion, and benefits eligibility. HR should verify background checks, document retention schedules, and that payroll and tax reporting are consistent with the contract.
Describe specific fundraising activities, reporting lines, performance metrics, expected hours, travel and event duties, limits on public representation, and any required registrations or licenses.
State salary, commission rates, payment schedule, expense reimbursement rules, commission calculations with examples, and conditions for commission eligibility and clawbacks.
Specify whether the worker is an employee or independent contractor, explain classification basis, indicate tax-withholding responsibilities, and note benefits eligibility where applicable.
Define allowed uses of donor lists, security measures for donor data, restrictions on sharing personally identifiable information, and any HIPAA or FERPA constraints for sensitive records.
Include notice periods, termination for cause definitions, severance terms if any, post-termination obligations like non-solicitation, and dispute-resolution procedures.
Require adherence to charitable solicitation laws, state registration where necessary, and indemnification for violations of law or unauthorized activity.
| Field | Configuration |
|---|---|
| Signer Order | Hiring manager → Fundraiser → Executive Director |
| Authentication Method | Email link with optional SMS code or ID check |
| Conditional Fields | Reveal commission details only if commission chosen |
| Retention Settings | Save signed PDF and audit trail per policy |
Choose a platform that supports secure authentication, audit trails, and PDF exports for personnel records.
Enter MM/DD/YYYY; governs start of duties and benefits.
Complete payroll forms before the first pay period.
Complete within three business days of hire (8 CFR §274a.2).
Collect W-4 and state withholding forms before payroll.
Register paid solicitors if state requires before solicitation.
A regional animal rescue hired a part-time fundraiser on a commission-salary hybrid to expand donor outreach.
A university development office contracted a fundraising agent to solicit alumni across multiple states and needed consistent donor privacy safeguards.