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Horse Boarding Agreement and Liability Release

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Rental or Bailment of Horse from Riding Stable for Recreational Riding

Agreement made on the (date), between

(Name of Owner), of (street address, city, county, state, zip code), hereinafter called Owner, and

(Name of Bailee) of (street address, city, county, state, zip code), hereinafter called Bailee.

Whereas, Owner is the legal owner of (describe horse) , which horse is one of many other horses that Owner leases to the public for the purpose of recreational riding, and

Whereas, Bailee desires to rent said horse from Owner;

Now, therefore, for and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. Lease of Horse

Bailee does hereby lease the above-described horse with bridle and saddle from the Owner's stables located at (street address, city, state, zip code).

2. Examination of Horse by Bailee

Bailee represents that he/she has carefully and fully examined and tested the gentleness and manners of the above-described horse and represents that he/she is fully capable and competent of possessing, managing, and riding such animal during the period of this bailment agreement and accepts the animal as fully suitable for his/her requirements.

3. Examination of Equipment

Bailee further represents that he/she has carefully examined and tested the bridle, saddle, and fastenings on each and finds them to be in good condition, free from defects and that they are fully adequate for his/her purposes.

4. Care of Horse

Bailee further represents that he/she will use ordinary care in the use of the above-described horse and that he/she will not abuse, mistreat, or ride such horse in a reckless or careless manner and will use the above-described equipment in the usual ordinary manner.

5. Assumption of Risk

Bailee further agrees that neither Owner nor Owner's agent(s) have made any representations to him/her of any kind or character concerning the suitability, gentleness, or the habits of such horse, and Bailee assumes full risk and responsibility for any accident which might happen to Bailee, or liability for injury to any other person or persons while such horse and equipment are under Bailee's control and in Bailee's possession.

6. Examination by Owner

Bailee further represents that Owner, through his/her agents and employees, in Bailee's presence and with Bailee, has fully and carefully examined and tested the above-stated equipment, and that after such examination, the equipment was free from defects at the time of this bailment.

7. Duration

The above-described horse and equipment is being rented by Bailee for a period of approximately (number) hours, that is, from (time of day) to (time of day), (date).

8. Release of Owner

In consideration of the representations made by Bailee and the rental of the above-described horse to Bailee for the period of this agreement by Owner, Bailee releases and forever discharges Owner, as well as his/her agents or employees of and from all manner of actions, cause, and causes of actions, suits, damages, claims, and demands, in law or in equity, that Bailee now has or later can or may have or which Bailee's heirs, executors, or administrators, can, shall, or may have by reason of any matter, cause, or thing, arising out of any matter or thing contained in this agreement or, in pursuance of, or arising out of or in connection with any matter or thing arising out of the lease by Bailee of the above-described horse and equipment.

9. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

10. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of (state).

11. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

12. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

13. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

14. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

15. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

WITNESS our signatures as of the day and date first above stated.

OWNER

BAILEE

Enter text✕

What the Horse Boarding Agreement and Liability Release Is

A Horse Boarding Agreement and Liability Release is a contract between a horse owner and a boarding facility that sets boarding services, fees, care standards, and liability allocation. It combines lease-like terms for stalls or pasture, a schedule of services and fees, health and vaccination requirements, feed and farrier arrangements, emergency care authorization, and a liability release that limits the facility’s responsibility for injury, loss, or illness. The document clarifies each party’s obligations, dispute resolution process, and termination terms, and it serves as evidence of consent and risk allocation in both ordinary care and emergency situations.

Why a Clear Boarding Agreement Matters

Use a Horse Boarding Agreement and Liability Release to set clear expectations, reduce disputes, document care and fees, and allocate risk between owner and facility. Clear written terms protect both parties, support insurance claims, and improve operational consistency at boarding facilities.

Why a Clear Boarding Agreement Matters

Who Routinely Completes and Relies on This Agreement

Owners, boarding facility managers, trainers, and veterinarians typically use or request this agreement to document services, fees, care standards, and liability allocation.

  • Horse owners: establish care expectations, emergency authorization, and contact details.
  • Facility operators: define services, boarding fees, payment schedule, and termination process.
  • Trainers and vets: verify scope of care, treatment consent, and billing responsibility.

A clear signed agreement reduces misunderstandings and provides evidence for disputes, insurance claims, or regulatory inquiries.

Core Elements Every Professional Agreement Should Include

Key elements create an enforceable Horse Boarding Agreement and Liability Release and ensure practical clarity for caregivers, owners, and third‑party professionals.

Parties

Identify owner, facility, and any agents with full legal names, contact information, and emergency contacts; indicate whether the owner is an individual or business entity and provide relevant tax or license numbers.

Services

Describe stall, pasture, feeding, turnout, blanketing, grooming, farrier, and training services included; specify frequency, additional fees, and process for ad hoc requests.

Fees

State boarding rates, payment schedule, accepted payment methods, late fees, security deposits, and refund conditions; clarify billing for veterinary or tack shop charges.

Health & Care

Require proof of current vaccinations, Coggins test, deworming, and specific handling instructions; authorize emergency veterinary care and outline owner financial responsibility.

Liability Release

Set the scope of liability waiver, specify risks assumed by the owner, and include indemnification clauses for negligence limits compatible with state law.

Termination

Include notice periods, grounds for immediate removal, abandonment definitions, storage and lien remedies, and procedures for retrieving animals and settling outstanding balances.

Step-by-Step: Complete and Execute the Agreement

Follow these steps to complete, sign, and deliver a Horse Boarding Agreement and Liability Release accurately and efficiently.

  • 01
    Prepare: Gather horse details, owner ID, proof of vaccination.
  • 02
    Complete Form: Fill fields precisely, use MM/DD/YYYY dates.
  • 03
    Authorize Care: Sign emergency treatment and liability clauses.
  • 04
    Deliver: Provide signed copy to facility and retain owner copy.

Configure an Online Signing Workflow

Configure an online workflow to collect signatures, attach medical records, and route copies to accounting and veterinary contacts.

Field Configuration
Signer Authentication Email link with optional SMS code
Conditional Fields Show emergency authorization when checkbox selected
Attachments Require vaccination records upload (PDF or JPG)
Completion Notice Send signed PDF to owner and facility email

Platform and Security Considerations for eSigning

Use secure eSignature tools, optional remote notarization, and audit trails to support enforceability and long-term records.

  • Formats: PDF and DOCX supported
  • Integrations: Works with Google Workspace, Microsoft 365
  • Security: AES-256 at rest, TLS 1.2/1.3

How Online Signing Works in Practice

Typical online signing involves uploading the agreement, placing signature fields, sending to signers, and retaining audit records for compliance.

  • Upload: Add completed template to platform
  • Tag Fields: Place signature, date, and initial fields
  • Authenticate: Use email link or SMS code
  • Archive: Save signed PDF and audit trail

Key Timing Items to Track

Key timing items appear in boarding operations: move-in, vaccination updates, billing cycles, termination notices, and emergency care authorizations.

Move-in Inspection:

Complete and sign before stall assignment

Vaccination Proof:

Provide current Coggins and vaccines upon arrival

Payment Due Date:

Pay first month or deposit on move-in

Annual Update:

Renew health forms and emergency contacts yearly

Notice to Terminate:

Provide written notice per contract terms

Common Mistakes to Avoid

  • Incomplete owner information leads to delays in emergency care and can complicate insurance claims or legal enforcement when contact details are missing or inaccurate.
  • Vague service descriptions invite disputes about what services are included, resulting in disagreements over fees and unexpected charges for additional care or handling.
  • Failure to document vaccination or Coggins test records increases biosecurity risk and may violate state horse health requirements or facility insurance conditions.
  • Using unsigned templates or relying on initials only can void the release provision and weaken the facility's ability to limit liability in disputes.

Penalties and Risks of an Incorrect Agreement

Breach Liability: Owners may sue for negligence
Insurance Denial: Unmet vaccination voids coverage
Storage Liens: Facility can assert lien
Regulatory Fines: Health violations risk fines
Contract Voidable: Unsigned releases may be invalid
Emergency Costs: Owner liable for vet bills

Practical Examples of Agreement Use

Real-world scenarios illustrate how clear agreements reduce disputes, speed care decisions, and document financial responsibilities.

Boarding Owner

A boarding owner used a detailed agreement listing vaccinations, feed instructions, emergency vet authorization, and payment terms to clarify responsibilities at move-in.

  • Result: rapid vet consent during an emergency.
  • Because the document included signed authorization and emergency contact details, the facility acted promptly, the vet billed the owner directly per the contract, and the pre-specified payment terms avoided billing disputes or insurance delays.

Trainer Amendment

A trainer requested an agreement amendment to add daily turnout and blanketing details and secure consent for farrier visits and routine joint supplements.

  • Outcome: clearer billing and fewer missed treatments.
  • With the amendment signed by both parties, the facility scheduled services, invoiced the trainer per the revised rates, and avoided a later dispute about unapproved procedures or supplemental feed charges.

eSignature Pricing and Feature Comparison for Boarding Agreements

Compare common eSignature pricing and feature availability for executing Horse Boarding Agreements and Liability Releases.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

FAQs: Common Questions About These Agreements

Answers to frequent questions about enforceability, signatures, notarization, and common disputes related to Horse Boarding Agreements and Liability Releases.


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