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Employment Agreement of Part Time Preschool Teacher

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Employment Agreement of Part Time Preschool Teacher

Employment agreement made , between , a not for profit corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as School, and , of , referred to herein as Employee.

Whereas, School operates a preschool for children ages through , and maintains an office at ; and

Whereas, Employee has been engaged and has had a great deal of experience as a preschool teacher; and

Whereas, Employee is willing to be employed by Employer, and Employer is willing to employ Employee, on the terms, covenants, and conditions set forth in this Agreement;

For and in consideration of the mutual covenants contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. School agrees to employ Employee in a part-time status, and the Employee agrees to work for School as a preschool teacher in a part-time status. The employment will commence on .

2. The duties and responsibilities of Employee are set forth in the Teachers’ Handbook, as amended from time to time. Both parties agree that the foregoing list of duties and responsibilities as set forth in said Handbook are not exhaustive and may be changed, modified, or increased at the discretion of School.

3. The Employee's work schedule will vary according to the needs of the School.

4. As a part-time employee, Employee is not eligible to participate in any fringe benefits or retirement programs of School. Employee agrees that he is not entitled to receive the benefits which full time employees of School are entitled to receive and shall not be entitled to workers compensation, medical insurance, life insurance, paid vacations, paid holidays, pension, or profit sharing on account of his services to School.

5. Employee hereby releases, waives and discharges from all liability to Employee for any and all loss or damage, and any claim or damages resulting therefrom, resulting from the services of Employee to School, whether caused by the negligence of School or otherwise. Employee also agrees to indemnify School and hold them School harmless from any loss, liability, damage or cost Employee may suffer, whether caused by the negligence of the School or otherwise.

6. Employee will act as a preschool for a period of one year and subsequently for as long as it is agreeable between the parties. It is agreed that that Employee will hold the position during the aforesaid term of one year as long as Employee is, in opinion, efficient, conscientious, and productive. If Employee is not, in School’s opinion, efficient, conscientious, and productive, it remains within the discretion of School to relieve Employee of her employment by the full payment of whatever is owed Employee at the time of such termination.

7. The starting salary of Employee will be $ per . Except for increases in salary provided at the discretion of the School, the terms of this Agreement will remain in effect until amended in writing and signed by the School.

8. Employee agrees that during the term of this Agreement, and for a period of years after the end of such term, Employee will not disclose any information or data concerning the curricula, students, business or students of School, disclosed to or acquired by Employee in confidence at any time during the term of this Agreement.

9. Severability. The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

10. No Waiver. The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

11. Governing Law. This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

12. Notices. Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

13. Mandatory Arbitration. Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

14. Entire Agreement. This Agreement shall constitute the entire Agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

15. Modification of Agreement. Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

16. Assignment of Rights. The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

WITNESS our signatures as of the day and date first above stated.

Enter text✕

What this employment agreement covers

The Employment Agreement of Part Time Preschool Teacher is a written contract that sets out the terms of part-time employment between a preschool and an individual teacher. It defines role duties, schedule, compensation, benefits (if any), at-will or fixed-term status, confidentiality, child-safety obligations, required background checks, and termination conditions. The agreement clarifies payroll classification, tax reporting responsibilities, and expectations for regulatory compliance in early-childhood settings, helping both parties understand their rights and obligations before work begins.

Why a clear written agreement matters

A written part-time teacher agreement reduces misunderstandings, documents legal obligations, and supports compliance with employment, tax, and child-safety rules. It also preserves evidence of agreed pay, schedule, and duties if a dispute arises or for audits.

Why a clear written agreement matters

Who typically completes this agreement

Use the agreement whenever hiring part-time instructional staff or updating terms for existing part-time teachers to ensure records reflect current obligations.

  • Preschool directors or owners preparing standard terms for part-time staff.
  • Hiring managers or HR personnel onboarding teachers or assistants.
  • Part-time teachers reviewing, signing, and returning the employment form.

Signing roles and authority

Preschool Director

The director or authorized administrator signs on behalf of the employer, confirming authority to hire, manage payroll classification, and enforce program policies. Their signature binds the program to compensation, schedule, and operational commitments stated in the agreement.

Part-Time Teacher

The teacher signs to accept the role, schedule, pay, and obligations such as background checks, child-protection training, confidentiality, and any nondisclosure or IP terms. A dated signature is required to establish the effective start of the agreement.

Step-by-step: completing the agreement

Follow these steps to prepare, verify, and finalize the part-time teacher employment agreement.

  • 01
    Prepare: Populate employer details, role description, and pay terms.
  • 02
    Verify: Confirm teacher identity and background check completion.
  • 03
    Sign: Have both parties sign and date the agreement.
  • 04
    Store: Retain signed copies in secure personnel records.

How the signing and approval flow operates

Typical workflow moves from document creation to signing, verification, and secure storage.

  • Create Document: Employer drafts agreement using template fields.
  • Assign Signers: Add teacher and authorized employer signer emails.
  • Authenticate: Signers confirm identity via email link or verification code.
  • Complete & Archive: Signed copy and audit trail saved to personnel file.

Key settings for online completion

Configure these workflow elements when sending the agreement electronically.

Field Configuration
Authentication Email link or SMS code for signer verification
Templates Use reusable template for consistent terms
Reminders Set automatic reminders for unsigned documents
Storage Save signed PDFs to secure HR folder

Technical delivery and file formats

Ensure the platform can export signed documents and audit logs for compliance and recordkeeping.

  • File Types: PDF, DOCX accepted
  • Integrations: Connect to Google Workspace, Microsoft 365, or HR systems
  • Authentication: Support email, SMS, and optional KBA

Security and compliance features to expect

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Timestamps, IP address, action log
Access Controls: Role-based permissions and SSO
HIPAA: BAA available for health data workflows
ESIGN/UETA: Compliant with ESIGN and UETA
21 CFR: 21 CFR Part 11 support available

Common preparation mistakes to avoid

  • Using vague schedule language such as 'various hours' that leads to disputes over expected shifts and pay.
  • Failing to classify employment correctly, causing payroll tax, benefits, and misclassification risks with state agencies.
  • Neglecting required background checks before start date, exposing children and the program to legal and licensing penalties.
  • Omitting signature dates or failing to retain a signed copy, complicating proof of when employment terms became effective.

Risks and potential penalties for errors

Wage Claims: Unpaid wages or misclassification disputes
Tax Penalties: Incorrect withholding or reporting
I-9 Violations: Civil fines; see 8 CFR §274a.2
Background Lapses: Licensing exposure or program sanctions
Confidentiality Breach: Liability for student or staff data disclosure
Contract Disputes: Costs of mediation or litigation

Practical tips for accurate completion

Follow these quality controls to reduce risk and streamline onboarding.

Standardize Templates
Keep a single vetted template for part-time hires to ensure consistent clauses for pay, schedule, and safety obligations; route changes through legal review to avoid inconsistent terms.
Verify Identity
Confirm government ID, complete required background checks, and document verification before the start date to meet licensing and safety rules.
Document Background Checks
Attach or reference completed background and child-protection training records within the personnel file to demonstrate compliance with state licensing.
Retain Signed Copies
Store signed agreements and audit trails securely for the required retention period to support audits and dispute resolution.

Typical use cases in preschools

Real-world scenarios show how the agreement is used to onboard part-time teachers and manage compliance.

Small Private Preschool

A center hires a teacher for three mornings per week and documents hourly pay and schedule to avoid shift confusion.

  • The written agreement clarifies start date and background-checks.
  • The signed contract and stored audit trail helped resolve a scheduling dispute and supported payroll records during a local licensing inspection.

School District Program

A district hires substitutes under a standardized part-time agreement to ensure uniform pay and training requirements.

  • The template includes required child-safety clauses.
  • Centralized templates and digital signatures reduced turnaround time for onboarding and simplified record retention across sites.

Example eSignature vendor comparison

Pricing and core features for common eSignature vendors. signNow is listed first for comparison and includes a low starting price and enterprise options.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Key dates to track when onboarding a teacher

Record these dates on the agreement and in HR records to ensure compliance and timely reporting.

Offer Issued:

Date the written offer is delivered to the candidate

Start Date:

Effective date (MM/DD/YYYY) when work begins

I-9 Completed:

Complete I-9 by first day of work per 8 CFR §274a.2

Payroll Setup:

Enroll teacher in payroll before first paycheck

Year-End Forms:

W-2/1099 reporting deadlines: provide to recipients by Jan 31

Essential clauses to include in the agreement

A comprehensive part-time teacher agreement should include operational, legal, and safety provisions tailored to early-childhood settings.

Position

Clear job title, duties, classroom assignment, and supervisory reporting lines so expectations are unambiguous.

Schedule

Specific days, hours, and flexibility rules; address substitute coverage and schedule changes.

Pay Terms

Hourly rate, pay frequency, overtime eligibility, and any stipend or benefits details.

Background Checks

Required checks, timelines for completion, and contingency if checks reveal disqualifying information.

Child-Safety

Mandated training, reporting obligations, and confidentiality of student records.

Termination

At-will vs fixed-term status, notice requirements, and cause definitions for dismissal.

Frequently asked questions and troubleshooting

Answers to common questions about completing, signing, and storing a part-time teacher employment agreement.


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