HR Acceptable Use Policy

HR Acceptable Use Policy

Personal Information

Position Information

Employment History

Provide your two most recent employers. Additional employment may be requested as part of routine background checks.

Education

References (Professional)

Policy: Purpose & Scope

Purpose: To define permitted and prohibited use of the organization's information systems, network resources, applications, and data (collectively, Company Resources). This policy applies to all employees, contractors, temporary staff, and any other authorized users of Company Resources (Users).

Acceptable Use

Users must use Company Resources primarily for business-related activities. Acceptable use includes access to work email, authorized business applications, work-related research, and communications necessary to perform assigned duties. Limited incidental personal use is permitted so long as it does not interfere with job performance, create legal risk, consume disproportionate resources, or violate law or policy.

Prohibited Use

Prohibited activities include, but are not limited to: unauthorized access or attempts to access data or systems, transmission of harassing or obscene material, use of Company Resources for personal commercial activity, downloading or installing unapproved software, circumventing security controls, using resources to engage in illegal activity, knowingly introducing malware, or sharing account credentials.

Security, Credentials, and Passwords

Users must protect credentials, use strong passwords or approved single sign-on methods, and never share credentials. Passwords must meet complexity standards communicated by IT. Multi-factor authentication is required where enabled. Users must report suspected credential compromise immediately to IT Security.

Bring Your Own Device (BYOD) and Personal Devices

Use of personal devices to access Company Resources requires authorization and, where required, installation of approved security controls. Users consent to reasonable security scans and remote removal of Company data from personal devices upon separation or when device is lost or stolen.

Email, Communication & Social Media

Business email is subject to company oversight. Users must not send confidential or regulated data without appropriate safeguards. Social media use that identifies employment or the Company should be consistent with Company communications policy. Unapproved disclosure of confidential information is prohibited.

Data Classification and Handling

Users must handle data consistent with its classification. Confidential or regulated data requires encryption in transit and at rest, access controls, and minimum necessary disclosure. Reporting of suspected data loss or exposure is mandatory and must be made immediately upon discovery.

Monitoring, Privacy and Records

Users acknowledge that Company Resources, accounts, files, and communications on Company systems are the property of the Company and may be monitored, recorded, audited, or accessed by authorized personnel for legitimate business purposes, compliance, or security investigations, subject to applicable law.

Reporting Incidents

Users must report known or suspected security incidents, data breaches, losses, or policy violations immediately to their manager and the Security team. Timely reporting is required to preserve evidence and to meet regulatory obligations.

Disciplinary Action

Violation of this policy may result in disciplinary action up to and including termination, civil liability, and criminal prosecution where warranted. The Company will apply disciplinary measures proportionally and in accordance with employment policies and applicable law.

Legal Disclosures

At-Will Employment: Employment with the Company is at-will, unless otherwise expressly provided in a written agreement signed by an authorized Company representative. Either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, to the extent permitted by law.

Equal Opportunity: The Company provides equal employment opportunity without regard to race, color, religion, sex, national origin, age, disability, genetic information, or other characteristics protected by applicable law. The Company prohibits retaliation against any individual for reporting discrimination or participating in an investigation.

Authorization & Applicant Certification

Authorization for Background Checks: I authorize the Company to contact my previous employers and references, to obtain and review background information including criminal history, credit history where job-related and permitted by law, and to verify the information provided in this form and other application materials. I understand that any offer of employment is conditional on satisfactory completion of required checks.

Applicant Certification: I certify that all information provided on this form is true, accurate, and complete to the best of my knowledge. I understand that falsification, omission, or misrepresentation of information may result in refusal of employment or termination if employed.

Acknowledgement

By signing below, I acknowledge that I have received, read, and understand the Acceptable Use Policy. I agree to comply with the terms herein and understand my obligations with respect to protecting company data and resources.

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