HR Campaign Annex

HR CAMPAIGN ANNEX

Analysis & Document Purpose

This HR Campaign Annex is an addendum to an employer-approved recruitment, internal mobility, or workforce campaign plan. It sets out campaign scope, operational responsibilities, candidate data and screening authorizations, budgetary allocations, timelines, and compliance assurances. The document identifies parties responsible for campaign execution and confirms legal commitments regarding equal employment, data protection, confidentiality, and candidate vetting.

Sections contained herein reflect standard annex provisions: campaign identification; party designations; candidate personal and position information; campaign objectives and milestones; budget and fee allocation; recruitment methodology; legal and compliance clauses; candidate attestations and authorizations; and final sign-off by two authorized parties.

Annex Identification

Annex Number:

Effective Date:

Parties

Personal Information (Candidate / Campaign Contact)

Position Information

Anticipated Start Date:

Full-time    Part-time    Temporary/Contract    Internship

Campaign Scope & Objectives

Describe the campaign scope, objectives, target roles, intended candidate profiles, and key outcomes required. Include restrictions on sourcing, budget limits, and any mandatory diversity or internal mobility considerations.

Timeline & Milestones

Milestone 1: Target Date:

Milestone 2: Target Date:

Budget & Fees

Recruitment & Selection Process

Selection Methodology (check all that apply):
Phone screen    Interview    Skills assessment    References    Background check

Compliance & Legal Clauses

At-Will Employment: Nothing in this Annex constitutes a promise of continued employment for any specified period. Where applicable, employment remains at-will and may be terminated by either party at any time, with or without cause, subject to applicable law.

Equal Opportunity: Employer affirms that the campaign will be conducted in compliance with applicable equal employment opportunity laws. No decision will be based on protected characteristics, and positive steps to ensure nondiscrimination will be followed.

Confidentiality and Data Protection: Parties handling candidate personal data shall maintain confidentiality and process personal information only for campaign-related purposes. Candidate data shall be retained and disposed of in accordance with employer policy and legal obligations.

Intellectual Property: Any materials, templates, or deliverables prepared specifically for the campaign by the Campaign Owner or third parties will be treated as works made for hire and assigned to Employer unless otherwise expressly agreed in writing.

Background Check & Authorization

Authorization: By checking the box below and providing the printed name, the candidate or campaign contact authorizes Employer to obtain background checks, employment verifications, and reference checks as necessary for the campaign and hiring decisions.

I authorize background checks, reference checks, and verification of employment and education records.

Date of Authorization:

Employment History (At least two entries)

Dates Employed (From): To:

Dates Employed (From): To:

Education

Graduation Date:

References (Three Professional References)

Applicant Certification & Authorizations

I certify that all information provided in this Annex is true, complete, and accurate to the best of my knowledge. I understand that false statements or omissions may result in disqualification from the campaign or termination of employment. I authorize Employer to contact prior employers, educational institutions, and references to verify information contained in this Annex.

I certify the foregoing and authorize verifications as described above.

Certification Date:

Miscellaneous Provisions

This Annex, together with the primary campaign plan or employment agreement to which it is attached, constitutes the complete agreement between the parties with respect to the matters addressed herein. Any amendment must be executed in writing and signed by authorized representatives of both parties.

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