Scope of Work
Define duties, deliverables, hours, and reporting lines so performance expectations are measurable and disputes are minimized.
A clear contract allocates responsibilities, clarifies pay and tax status, and documents required background checks and confidentiality protections to reduce legal and operational risk.
HR managers, staffing teams, general counsel, and procurement commonly prepare or request the HR Client Resource Contract before placing or accepting a resource.
Having the right combination of HR, legal, and finance signatories ensures the agreement is executable and aligned with company policy.
Define duties, deliverables, hours, and reporting lines so performance expectations are measurable and disputes are minimized.
Specify rate, billing cadence, invoicing instructions, reimbursement policies, and any retainers or termination pay calculations.
State whether the resource is an employee, contractor, or temporary placement and list payroll and tax responsibilities.
Include NDAs, data-handling obligations, permitted disclosures, and retention limits for sensitive personnel and client data.
Address background checks, eligibility to work, I-9 responsibilities, and industry-specific requirements such as HIPAA.
Describe notice periods, cause vs. convenience termination, post-termination obligations, and final compensation procedures.
| Field | Configuration |
|---|---|
| Required Fields | Make signature, date, name, and tax classification fields mandatory. |
| Signer Order | Set sequential signing: provider, client approver, finance. |
| Authentication | Enable email plus optional SMS code or ID verification for higher assurance. |
| Notifications | Add reminders and expiration notices to avoid unsigned agreements. |
Choose a platform that supports the authentication methods, audit trails, and integrations required by HR and legal teams.
Confirm the provider offers HIPAA BAA and appropriate compliance certifications if handling health or sensitive personnel data.
Often within 3–7 business days after offer acceptance.
Collect I-9, tax forms, and background checks before start date.
Require invoices within 30 days of service period end.
Provide 30–60 days notice before contract expiration.
Obtain current certificates before on-site or billable work.
Candidate or provider confirms terms and signals intent to proceed.
Authorized signatures are collected and execution is complete.
Background checks, I-9, and training requirements are satisfied.
Resource begins billed work under the contract terms.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A venture-backed services firm standardized resource contracts to streamline placements
A property management company moved to online execution for temporary staffing