HR Client Services Agreement

HR Client Services Agreement

This HR Client Services Agreement ("Agreement") is entered into by and between Client Name: and Service Provider Name: . The parties agree that the effective date of this Agreement is .

1. Scope of Services

Service Provider will perform the HR services selected below for Client pursuant to the terms and conditions of this Agreement. Selected services (check all that apply):

Recruitment & Candidate Sourcing
Background Screening & Verification
Onboarding & New Hire Documentation
HR Compliance & Policy Development
Payroll Advisory (not payroll processing)
Training & Performance Management Support
Employer-of-Record / Outsourced Employment (if selected, additional terms apply)

2. Term

This Agreement commences on the Effective Date and continues for an initial term of unless earlier terminated in accordance with Section 9. Thereafter the Agreement will:

3. Fees, Billing and Payment

Client will pay Service Provider fees as set forth below. Fees are due in accordance with the billing schedule and are non-refundable except as expressly provided in this Agreement.

4. Client Responsibilities

Client shall provide timely access to information, personnel, facilities, and any required authorizations so that Service Provider may perform the services. Client warrants that it has the authority to provide personal information and to authorize background and reference checks for candidates.

5. Position Information (for Recruitment Services)

Employment type: Full-time Part-time Contractor Number of positions:

6. Candidate Employment History (Provide at least two prior employers)

Dates Employed: From To

Dates Employed: From To

7. Education

8. Professional References (Three Required)

9. Background Checks, Authorizations and Certifications

Client authorizes Service Provider to conduct background, criminal record, employment, education and reference checks on candidates on behalf of Client, subject to applicable law. Client represents it will obtain any necessary candidate consents required by law.

Applicant Authorization: By engaging Service Provider, Client authorizes collection and processing of candidate personal data for purposes of recruitment and vetting. Client acknowledges that Service Provider relies on information provided by Client and third-party sources and is not responsible for the completeness or accuracy of third-party reports.

Client hereby consents to Service Provider conducting the background checks specified above.

10. Confidentiality and Data Protection

Each party will keep confidential all proprietary information disclosed by the other party and will use commercially reasonable administrative, technical and physical safeguards to protect personal data. In the event of a data breach involving candidate or employee personal information, the party discovering the breach shall notify the other party promptly and provide reasonable cooperation in managing response and regulatory obligations.

11. Warranties, Liability and Indemnity

Service Provider warrants that services will be performed in a professional and workmanlike manner consistent with industry standards. Except for this express warranty, services are provided "as is" and Service Provider disclaims all other warranties. Neither party will be liable for indirect, incidental, consequential or punitive damages. Each party will indemnify the other from claims arising from its own negligent acts, willful misconduct, or breach of law.

12. Termination

Either party may terminate this Agreement for convenience upon days' prior written notice. Either party may terminate for material breach if the breach is not cured within days after written notice. Termination will not relieve Client of the obligation to pay fees for services performed or irrevocable commitments made prior to termination.

13. Non-Solicitation

Client agrees not to solicit or hire Service Provider staff assigned to Client during the term and for a period of months following termination without Service Provider's prior written consent. If Client hires such a staff member, Client will pay a placement fee equal to .

14. Compliance with Law; At-Will Employment

Each party will comply with all applicable laws, regulations and rules in performing under this Agreement. Client acknowledges that placements made by Service Provider are subject to Client's employment practices, including any at-will employment policies. Nothing in this Agreement creates an employment relationship between Service Provider and Client's employees, unless expressly stated in a separate written agreement.

15. Dispute Resolution and Governing Law

The parties will attempt to resolve disputes promptly through good faith negotiation. If unresolved, disputes will be resolved by binding arbitration conducted in accordance with the parties' agreement to arbitrate. The Agreement will be governed by the laws of the state specified by the parties below.

16. Miscellaneous

This Agreement constitutes the entire agreement between the parties with respect to its subject matter and supersedes prior agreements. Any amendment must be in writing and signed by both parties. Neither party may assign this Agreement without the other party's prior written consent, except to an affiliate or in connection with a change of control.

17. Applicant Certification and Authorization to Contact

By engaging Service Provider for recruitment activities, Client certifies that all information provided about positions and candidates is true and complete. Client authorizes Service Provider to contact prior employers and references provided for the purpose of verifying information and evaluating candidates.

Client Certification: I certify that all information provided to Service Provider is true and complete to the best of my knowledge.

Authorization to Contact Previous Employers: Client authorizes Service Provider to contact previous employers and references listed in this Agreement for verification purposes.

18. Additional Provisions

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