HR Code of Conduct

HR CODE OF CONDUCT

Employee Personal Information

Policy Effective Date:

Position Information

Employment History (Most Recent)

Employment History (Prior)

Education

Professional References

Scope, Purpose and Legal Statements

Scope: This Code of Conduct governs all employees, contractors, temporary staff, interns and volunteers. Compliance with this Code is a condition of employment and applies during work hours, business travel, any work-related events, and whenever representing the organization.

Purpose: The organization requires conduct that preserves integrity, trust, safety and the lawful operation of the business. The following standards set forth minimum expectations governing conflicts of interest, confidentiality, workplace conduct, gifts and entertainment, use of company assets, and compliance with applicable laws and internal policies.

At-Will Employment: Employment with the organization is on an at-will basis unless expressly provided in a written agreement signed by an authorized officer. Either the employee or the organization may terminate the employment relationship at any time, with or without cause or notice.

Equal Opportunity: The organization provides equal employment opportunity and prohibits discrimination and harassment on the basis of protected characteristics. Retaliation against any individual who reports discrimination, harassment, or other policy violations in good faith is strictly prohibited.

Standards of Conduct

Conflicts of Interest: Employees must avoid situations where personal interests conflict, or appear to conflict, with the interests of the organization. Any financial interest, outside employment, board membership, or business opportunity that may influence an employee's judgment must be disclosed to Human Resources or Legal.

Confidentiality and Data Protection: Employees must safeguard confidential information, trade secrets and personally identifiable information. Confidential information must not be disclosed except as authorized and consistent with business needs and applicable law. Data must be handled according to security policies and reported when a breach or loss is suspected.

Gifts and Entertainment: Accepting gifts, favors, or entertainment that could reasonably be seen to influence business judgment is prohibited. Modest, infrequent business courtesies that do not influence decisions may be accepted only if disclosed when required by company policy.

Workplace Behavior and Harassment: The organization maintains a workplace free from harassment, bullying, or abusive conduct. All employees are expected to treat others with dignity and respect and to report prohibited conduct immediately.

Health, Safety and Substance Use: Employees must comply with health and safety policies. The use, possession or distribution of illegal drugs or alcohol in violation of policy is prohibited on company premises or during work-related activities unless expressly authorized for a specific event.

Reporting, Investigation and Non-Retaliation

Duty to Report: Employees are required to promptly report suspected violations of this Code or applicable law. Reports will be investigated promptly, impartially and confidentially to the extent feasible.

Non-Retaliation: The organization strictly prohibits retaliation against any employee who, in good faith, reports suspected misconduct, participates in an investigation, or exercises other rights protected by law. Any retaliation should be reported immediately and will result in disciplinary action.

Disciplinary Action and Compliance

Violations: Failure to comply with this Code may result in disciplinary action up to and including termination of employment, restitution, suspension, or other corrective measures. Where appropriate, violations may be referred for civil or criminal prosecution.

Monitoring and Records: The organization may monitor compliance with this Code and retain records of reports and investigations consistent with applicable law and record retention policies.

Training and Acknowledgment

Training: Employees are required to complete periodic training on this Code and related policies. Completion of assigned training is mandatory and will be tracked.

By checking the boxes below and signing this form, I certify that I have read, understood and agree to comply with the organization’s Code of Conduct. I understand that adherence to this Code is a condition of my employment.

I acknowledge that I have received, read and understand the Code of Conduct and will comply with its requirements.

I agree to complete all required Code of Conduct training within required deadlines.

I understand the organization’s non-retaliation policy and will report any suspected retaliation I observe or experience.

Authorization and Certification

Certification: I certify under penalty of disciplinary action that the information provided in this document is true and complete to the best of my knowledge. I understand that knowingly providing false information is grounds for disciplinary action up to and including termination.

Authorization: I authorize the organization to contact current and former employers, educational institutions, and references provided in this form for the purpose of verifying information and conducting background checks as permitted by law. I understand that the organization will handle any personal data in accordance with applicable data protection obligations.

I consent to employment-related background checks and authorizations described above.

I authorize the organization to contact my previous employers and references for employment verification.

Additional Employee Statements

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