HR Consultation Meeting Letter

HR Consultation Meeting Letter

Date of Letter:

Employee Information

Employee Name:    Employee ID:

Job Title:    Department:

Reporting Manager:    Work Location:

Meeting Details

Meeting Date:    Time:    Location:

Purpose of Meeting

The purpose of this consultation meeting is to discuss the matters described below, provide the employee an opportunity to respond, and to determine appropriate next steps consistent with company policy. Topics may include performance, conduct, reasonable accommodation requests, attendance, or investigatory matters.

Summary of Discussion

Conclusions & Findings

Based on the meeting and any supporting documentation, the organization records the following findings (check all that apply) and the planned course of action below:

Coaching and counseling only    Performance Improvement Plan (PIP)    Verbal warning

Written warning    Suspension (unpaid)    Recommendation for termination

No further action at this time

Effective Date for Actions:    Review Date:

Employee Response

Employment History

Education

References

Legal Disclosures & Acknowledgments

At-Will Employment Statement: Employment with the organization is at-will unless a written agreement signed by the authorized company representative specifies otherwise. Nothing in this consultation letter is intended to alter the at-will employment relationship.

Equal Employment Opportunity Statement: The organization provides equal employment opportunity to all employees and applicants. Decisions regarding discipline, accommodation, or other employment actions are made without regard to protected characteristics.

I acknowledge receipt of the At-Will Employment Statement and understand its content.

Authorization to Contact and Background Check: I authorize the organization to contact previous employers and references provided in this form and to obtain employment-related verifications and background checks as permitted by law. I understand that information obtained may inform the organization’s decisions and that I may be provided notice where required by law.

I authorize background checks and contact of prior employers and references as described above.

Applicant / Employee Certification

I certify that the information provided in this form is true, complete, and accurate to the best of my knowledge. I understand that omission, misstatement, or falsification of facts may result in disciplinary action, up to and including termination. I have had the opportunity to provide my response to the matters discussed and understand the actions planned by the organization.

I certify that the statements above are accurate and acknowledge receipt of this consultation meeting letter.

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