HR Discrimination Poster

HR DISCRIMINATION POSTER — EMPLOYEE NOTICE OF RIGHTS AND PROCEDURES

Employer Identification

Protected Characteristics

It is unlawful for an employer to discriminate against any employee or applicant on the basis of protected characteristics, which include but are not limited to: race, color, religion, sex, gender identity, pregnancy, national origin, age, disability, genetic information, and any other characteristic protected by applicable law. Discrimination, harassment, or disparate treatment on these bases is prohibited.

Prohibited Conduct — Definitions

Discrimination means an adverse employment action taken because of a protected characteristic. Harassment means unwelcome conduct based on a protected characteristic that is severe or pervasive enough to create a hostile work environment. Retaliation means adverse action taken because an individual asserted rights under discrimination laws or participated in an investigation or proceeding.

Internal Complaint Procedure

Employees who believe they have been discriminated against, harassed, or retaliated against should promptly report the incident(s) to the employer through one or more of the following internal channels. Reports may be made orally or in writing. The employer will investigate promptly and impartially.

To assist the employer in investigating, provide the date(s) of the alleged incident(s), names of persons involved, and a concise statement of facts. Where an alleged incident has a specific date provide the date below.

Date of alleged incident:

Investigation Process and Timelines

Upon receipt of a complaint the employer will acknowledge the complaint and initiate an investigation. The employer will take interim measures as appropriate to protect the parties. The expected acknowledgment and investigation target timelines are set forth below. These are internal targets and do not limit an employee's right to pursue external remedies.

Confidentiality and Non-Retaliation

The employer will make reasonable efforts to preserve confidentiality to the extent possible while conducting a thorough investigation. Retaliation against any person for reporting discrimination or participating in an investigation is strictly prohibited. Any act of retaliation should be reported immediately and will be addressed in accordance with employer policy.

Remedies and Enforcement

If discrimination or retaliation is found, remedies may include but are not limited to: corrective action, discipline up to and including termination, back pay, reinstatement, posting of corrective notices, and other relief as appropriate under applicable law.

External Filing and Time Limits

Employees retain the right to file charges or complaints with governmental enforcement bodies where permitted by law. Time limits for external filing may apply. Employees should consider deadlines that may affect their ability to seek external remedies. Nothing in this poster limits an employee's right to seek relief from an appropriate enforcement authority.

Posting and Accessibility Information

This notice must be posted in a conspicuous place where employee notices are customarily posted and must be provided in alternative formats upon request to ensure accessibility. Indicate below the date and language(s) in which this notice is posted.

Acknowledgment and Certification by Employer Representative

By signing below, the undersigned certifies that this notice has been posted in accordance with employer policy and applicable posting requirements, and that the employer dedicates resources to investigate and remedy prohibited discrimination and retaliation. The undersigned further certifies that employees will be informed of internal reporting channels and that retaliation for good faith reporting is prohibited.

Employee Complaint Intake (Optional Form)

Employees may use this intake form to document an internal complaint. Submission of this form initiates the employer's internal complaint process.

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