Offer Letter
Clear position, start date, pay, at-will language, and contingencies such as background checks and drug testing; includes signature block for acceptance and date.
A single bundle standardizes language and fields across hires, reducing repetitive drafting and minimizing inconsistencies that trigger compliance risk.
Employers, HR teams, and hiring managers use bundles to centralize templates and speed routine onboarding workflows.
Bundles also serve external HR providers, staffing firms, and legal teams that need consistent forms and documented execution.
Clear position, start date, pay, at-will language, and contingencies such as background checks and drug testing; includes signature block for acceptance and date.
Delineates duties, compensation structure, termination terms, confidentiality provisions, noncompete or non-solicit clauses where permitted, and governing law selection.
I-9 eligibility and W-4 payroll setup with instructions for document inspection, retention rules, and secure handling of tax and identity data.
Acknowledgement form confirming employee receipt of policies (leave, discipline, anti-harassment) and agreement to comply with workplace rules.
Standard confidentiality language protecting trade secrets and proprietary information, with explicit assignment or license language for IP when needed.
Termination or resignation template documenting effective date, final pay, benefits continuation (COBRA notices), and return-of-property requirements.
| Field | Configuration |
|---|---|
| Authentication Method | Email link + optional SMS code |
| Routing Order | Sequential approvals then employee signature |
| Template Library | Save role-based templates for reuse |
| Notifications | Email reminders and completion alerts |
Use platforms that support common formats and provide audit trails, secure storage, and optional advanced authentication.
Provide to employees by January 31 each year.
File with state agency within timeframe required by that state.
Retain I-9 for three years after hire or one year after termination, whichever is later (8 CFR §274a.2).
Provide required election notice within 14 to 44 days as applicable.
Complete enrollment per plan deadlines, often within 30 days of hire.
Legal and HR approve standard language and fields.
Test with small hiring cohort for process issues.
Make templates live in HR systems and train users.
Move executed files to secure long-term storage.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats.