Driver identity
Collect full legal name, date of birth, driver's license number, issuing state, and expiration date so records and MVRs can be matched reliably.
A standardized HR Driving Quiz centralizes driver information, supports consistent risk screening, and documents employer consent to check driving records. It helps satisfy internal compliance checks, informs insurance underwriting decisions, and creates an auditable record for post-incident reviews and disciplinary actions.
The form is completed by employees who operate or may operate employer vehicles, and reviewed by HR, fleet, or safety teams before clearance.
Completed quizzes become part of the personnel record and should be stored according to record-retention rules relevant to employment, safety, and insurance.
Fleet managers review quiz results, order Motor Vehicle Records where authorized, and approve or restrict driving privileges based on company thresholds and insurance requirements.
HR maintains completed quizzes in the employee file, documents consent for MVR checks, and coordinates re-screening schedules, accommodation requests, and corrective actions when necessary.
Collect full legal name, date of birth, driver's license number, issuing state, and expiration date so records and MVRs can be matched reliably.
Include yes/no attestations for recent citations, suspensions, DUI/DWI history, and license restrictions to capture material changes since last screening.
Ask about conditions or medications affecting driving ability while avoiding overly broad or intrusive health questions; coordinate with ADA and medical-review processes.
Provide explicit written consent to obtain Motor Vehicle Records, identify the consumer reporting agency if used, and note frequency of automated checks.
Include a dated signature line for the employee; permit e-signature where lawful and ensure the platform captures an audit trail and retention copy.
Document the employer's assessment thresholds (e.g., suspension triggers, point thresholds) and specify who makes final clearance decisions.
| Field | Configuration |
|---|---|
| Authentication method | Email link or SMS code |
| Conditional logic | Show follow-ups for positive answers |
| MVR consent capture | Checkbox plus dated signature |
| Automated reminders | Schedule re-screen notifications |
Deploy the quiz using a platform that supports fillable PDFs, secure storage, and an audit trail for signatures and consent.
Before first driving assignment
Common 12-month interval for MVR updates
Immediately after a reportable incident
At or before reported license expiration
Periodic review aligned to insurance terms
Employee receives and completes the quiz.
Consent triggers vendor request for driving record.
Reviewer applies company thresholds and documents outcome.
Periodic audit confirms records are stored per retention policy.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Optica uses a simple digital workflow for driver attestations to make completion easy for staff.
Martin Properties moved driver attestations online to manage remote staff and contractors.