HR Drug Testing Policy

HR Drug Testing Policy

Personal Information

Position Information

Full-time Part-time Contractor Safety-sensitive position

Employment History (Most Recent)

Employment History (Previous Employer)

Education

References

Policy Overview and Purpose

Purpose: The purpose of this Drug Testing Policy is to promote a safe, healthy and productive workplace by reducing the risk of impairment due to alcohol or controlled substances. This policy establishes the circumstances under which drug and alcohol testing will be conducted, the procedures for specimen collection and confirmation, confidentiality safeguards, and disciplinary actions for noncompliance.

Scope

Scope: This policy applies to all employees, applicants and contractors who perform work for the company, including those in safety-sensitive positions. Select the applicable classifications for this acknowledgement:

All employees Applicants (pre-employment) Contractors Safety-sensitive positions

Definitions

Confirmed Positive Result: A laboratory finding that a specimen contains a drug or metabolite at or above the confirmatory cutoff level established by the laboratory and verified by a Medical Review Officer (MRO).

Refusal to Test: Failure to provide a specimen as instructed, tampering, adulteration, or other conduct intended to obstruct testing.

Testing Circumstances

Testing may be conducted under the following circumstances. Check all that authorize testing of this employee or applicant:

Pre-employment testing
Reasonable suspicion testing (based on observed behavior or credible information)
Post-accident or incident testing
Random testing (safety-sensitive positions)
Return-to-duty testing after treatment and/or violation
Follow-up testing as part of a return-to-duty plan

Specimen Collection and Chain of Custody

All specimen collection will be performed according to strict chain-of-custody procedures by qualified personnel. Collection methods may include urine, breath, saliva, or other approved matrices. Specimens will be sealed, labeled, and transported to an accredited laboratory for screening and confirmatory testing. Any attempt to tamper with a specimen, provide an altered specimen, or refuse collection will constitute a refusal to test and a policy violation.

Medical Review Officer and Confirmatory Testing

Initial positive results from screening will be confirmed using a scientifically accepted confirmatory method such as gas chromatography/mass spectrometry (GC/MS) or equivalent. All confirmed positives will be reviewed by a Medical Review Officer (MRO) who will provide the employee an opportunity to explain legitimate medical use of prescription medications or other mitigating information. Employees may request a split-sample test at their expense within hours; if the split-sample confirms a negative result, the employer will promptly correct the record and reimburse reasonable testing costs.

Prohibited Conduct and Consequences

Prohibited conduct includes reporting to work or performing duties while impaired by alcohol or illegal drugs, possession or sale of illegal substances on company premises, refusal to submit to testing, and tampering with specimens. Violations of this policy may result in disciplinary action up to and including termination. For safety-sensitive positions, a confirmed positive result or a refusal to test may result in immediate removal from safety-sensitive duties pending investigation or discipline.

Rehabilitation, Return-to-Duty and Follow-Up

Employees who test positive and are eligible for rehabilitation may be required to complete a treatment program and follow a return-to-duty plan approved by the company and a qualified provider. Return-to-duty testing and a schedule of unannounced follow-up testing will be required. Failure to comply with the treatment or follow-up testing plan is grounds for discipline, up to and including termination.

Confidentiality and Recordkeeping

Drug test results and related medical information will be maintained as confidential medical records and disclosed only to those with a legitimate need to know. Records of confirmed positive results, refusals to test, and return-to-duty/follow-up testing will be retained in accordance with company record retention practices and applicable legal requirements.

Costs

The company will pay for employer-directed testing and confirmatory testing conducted by the company-designated laboratory. If an employee requests an independent test at their expense and that test exonerates the employee, the company will reimburse reasonable testing costs upon verification of the independent laboratory results.

Employee Rights and Responsibilities

Employees have the right to: (a) be informed of the testing procedures and consequences; (b) provide medical information to the MRO for legitimate prescriptions; and (c) request and pay for split-sample testing within the time permitted by the laboratory. Employees are responsible for cooperating with testing procedures, maintaining a drug-free workplace, and notifying the employer of any prescription medications that may affect job performance when requested by a medical reviewer.

Equal Opportunity and At-Will Employment

This policy will be applied without regard to race, color, religion, sex, national origin, age, disability or other protected status. Nothing in this policy alters the at-will nature of employment, except where otherwise required by written agreement.

Employee Assistance and Resources

The company encourages employees with substance use concerns to seek assistance through the Employee Assistance Program (EAP) or an approved treatment provider. Contact for EAP or designated provider:

Acknowledgement, Consent and Certification

By signing below, I acknowledge that I have received and read the company Drug Testing Policy, I understand the circumstances under which testing may occur, and I consent to comply with collection procedures and the release of test results to authorized company representatives and the Medical Review Officer. I authorize previous employers, healthcare providers, laboratories, and treatment providers to release testing and treatment records relevant to the administration of this policy.

I consent to drug and alcohol testing and to release of the test results for the purposes described in this policy.

I authorize the company to contact prior employers, treatment providers, and laboratories as necessary to verify test history and treatment compliance.

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