HR Drugs Policy Template

HR Drugs Policy Template

Employer Name:    Effective Date:

1. Purpose and Scope

This Drug and Alcohol Policy establishes the standards of conduct and the testing program designed to promote a safe, healthy and productive workplace. The policy applies to all employees, applicants, contractors, interns and temporary workers of the employer while on company premises, during work hours, in company vehicles, or while performing work-related duties off premises.

2. Definitions

For purposes of this policy, "prohibited substance" includes illegal drugs, controlled substances without valid prescription, and alcohol when its use impairs job performance or safety. "Testing" includes collection and laboratory analysis of urine, blood, breath or other recognized specimens.

3. Policy Statement

Employees must report to work free from the effects of prohibited substances and must not use, possess, distribute, sell, or be impaired by prohibited substances while performing company duties. Compliance with this policy is a condition of employment.

4. Prohibited Conduct

Prohibited conduct includes, but is not limited to:

• Possession, use, distribution, or sale of prohibited substances on company property or while conducting company business;
• Reporting to work under the influence of prohibited substances;
• Refusal to submit to a required drug or alcohol test or tampering with a sample;
• Failure to follow reporting requirements after an accident or incident.

5. Testing Program

The employer will conduct testing under the following circumstances. Check applicable testing types:

Pre-employment testing Random testing Reasonable suspicion testing Post-accident or post-incident testing Return-to-duty and follow-up testing

6. Testing Procedures

Testing will be performed by qualified collectors and accredited laboratories in accordance with accepted industry standards. Collection procedures will protect the integrity, chain of custody and confidentiality of specimen testing. Confirmatory testing will be performed on initial positive results. The employee may request split-sample testing at their expense, and the employer will facilitate such testing in accordance with applicable law.

7. Prescription and Over-the-Counter Medications

Employees who are required to take prescription medication that may affect job performance must notify their supervisor or Human Resources prior to performing safety-sensitive tasks. The employer will evaluate whether temporary reassignment, accommodation or leave is appropriate, consistent with applicable law.

8. Confidentiality and Recordkeeping

Test results and related medical information will be maintained in secure files separate from general personnel files and will be disclosed only on a need-to-know basis, to comply with legal requirements, or with the written consent of the employee.

9. Disciplinary Action

Violations of this policy, including a confirmed positive test, refusal to test, or tampering with a specimen, may result in disciplinary action up to and including termination. The employer reserves the right to impose disciplinary measures based on the severity of the violation, prior disciplinary history, position held and safety considerations.

10. Rehabilitation and Assistance

The employer may offer referrals to employee assistance programs or other treatment resources when appropriate. Requesting assistance will not in itself excuse violations of this policy; however, voluntary self-reporting prior to testing or discovery may be considered in determining disciplinary action.

11. Compliance with Law

This policy will be administered in accordance with applicable federal, state and local laws. Where legal requirements impose greater restrictions or additional protections, those requirements will govern.

12. Employee Information

13. Position Information

14. Employment History (most recent)

15. Education

16. Professional References

17. Legal Disclosures

At-Will Employment: Employment with the employer is at-will, unless otherwise provided in a written agreement signed by an authorized representative. Either the employer or the employee may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.

Equal Opportunity: The employer is an equal opportunity employer and does not discriminate on the basis of protected characteristics. Reasonable accommodations will be made where required by law.

18. Applicant / Employee Certification and Authorization

I certify that the information contained in this form is true and complete to the best of my knowledge. I understand that falsification, omission or misrepresentation of information may result in disciplinary action, up to and including termination.

I expressly authorize the employer and its agents to administer drug and alcohol tests as described in this policy. I consent to the collection and testing of biological specimens and the release of test results to the employer, its medical review officer, designated supervisors, safety personnel and treatment providers, as necessary to carry out the testing program. I understand that failure or refusal to submit to testing as required under this policy will be considered a violation and may result in disciplinary action up to termination.

I authorize the employer to contact my prior employers and references regarding my work history and qualifications and to obtain background checks where permissible by law. I release former employers and references from liability for providing truthful information to the employer.

Employee may be provided a copy of this policy upon request. Acknowledgment below confirms receipt and understanding of the employer's Drug and Alcohol Policy and the declarations above.

Sign Now