Position & Duties
Clear job title, reporting line, core responsibilities, and any conditions for material changes to duties or location during employment.
A clear HR Employee Agreement reduces disputes, documents compensation and duties, protects confidential information and IP, and sets predictable termination and post-employment obligations. Properly executed agreements support compliance with wage, tax, and privacy rules.
Employers, HR teams, hiring managers, and new hires are the primary participants in drafting, reviewing, and signing employment agreements.
Legal counsel often reviews nonstandard provisions (non-competes, arbitration, equity), while payroll and benefits teams receive executed copies for onboarding and recordkeeping.
Clear job title, reporting line, core responsibilities, and any conditions for material changes to duties or location during employment.
Base pay, variable pay (bonuses, commissions), pay schedule, benefits eligibility, stock or equity terms, and expense reimbursement rules.
Scope of confidential information, duration of obligations, permitted disclosures, and procedures for return of company materials on separation.
Assignment of inventions and work product, scope (work-for-hire), exceptions, and any licensing back to the employee if applicable.
At-will statement or fixed term, notice requirements, severance triggers, cause definitions, and post-termination obligations.
Reference to employee handbook, code of conduct, harassment policies, and requirement to comply with applicable laws and safety rules.
| Field | Configuration |
|---|---|
| Signature Order | Signatory order: HR → Manager → Employee |
| Authentication | Email link plus optional SMS code for added verification |
| Reminders | Auto reminders at 3 and 7 days after initial invite |
| Storage | Save executed PDF and audit trail to HRIS or secure cloud storage |
Ensure your eSignature platform supports secure storage, audit trails, and the file formats used by HR systems before sending agreements.
Choose configuration that preserves the signed PDF and audit log; verify SSO and API access if automated record transfer to payroll or HRIS is required.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Commonly set by employer; 5–14 days recommended for clarity
Enter MM/DD/YYYY; payroll and benefits hinge on this date
Complete per federal rules; Section 2 within three business days of hire
State reporting deadlines vary; file per state requirement
Typically within 30–60 days after start date
A company standardizes an agreement across offices to reduce negotiation time and ensure consistent equity terms.
A clinic adds HIPAA language and a BAA when clinicians access patient records.