Identity
Full legal name, date of birth optional if required by employer, government ID references where necessary for verification and payroll matching.
A single, consistent MOYO document reduces ambiguity about employee obligations, centralizes required HR fields, and creates an auditable record for compliance, benefits administration, and performance tracking while supporting secure electronic execution under U.S. e-signature law.
This document is completed and managed by a small set of HR and employee roles depending on the workflow.
Clear role definitions reduce rework and ensure the document is completed, retained, and routed to downstream systems correctly.
Full legal name, date of birth optional if required by employer, government ID references where necessary for verification and payroll matching.
Job title, department, manager, start date, and employment type (full-time/part-time/contractor) used for benefits and payroll eligibility.
Specific fields for the MOYO program: goals, baselines, measurement intervals, and any manager-assigned targets or scoring rubrics.
Policy acceptance, confidentiality and IP statements, and benefits election confirmations to create a clear record of consent and obligations.
Designated signature and date fields for employee and employer representative; include printed-name lines and signer role identifiers.
A visible retention instruction stating where and how long the executed record will be stored to meet legal and internal policy requirements.
| Field | Configuration |
|---|---|
| Signing Order | Employee first | HR countersign second |
| Authentication | Email link or SMS code; increase to KBA for high-risk roles |
| Conditional Fields | Show MOYO sections only for eligible job codes |
| Destination | Auto-save to HRIS folder with retention tags |
Choose a delivery method that balances signer convenience with authentication and retention requirements.
Complete within three business days of hire (8 CFR §274a.2)
Employee copies issued by Jan 31 for prior tax year
Meet IRS and IRS-authored timelines for reporting to employees and filings
Onboarding package returned within 5 business days of initial send
Employees must submit changes within 30 days of event
HR prepares template and legal reviews content for compliance.
Document is sent via eSignature or internal portal to the employee.
Employee and employer sign within the established SLA period.
Final document is saved with retention metadata in HRIS.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial, no credit card required | Varies | Varies | Varies | Varies |
| Bulk Send | Yes (available on Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes | Yes | No | No |