HR Engagement Proposal

HR ENGAGEMENT PROPOSAL

Proposal Parties and Contact Information

Client Name:

Engagement Overview and Scope

Engagement Start Date:   Estimated End Date:

The Provider will perform the services described below in accordance with the terms of this proposal. Services to be provided (select all that apply) and describe any specific role profiles to be supported:

Recruitment and candidate sourcing

Onboarding program design and delivery

HR policy, compliance, and handbook review

Other services:

Deliverables, Milestones, and Schedule

Deliverable 1:

Due Date:

Deliverable 2:

Due Date:

Fees, Payment Terms, and Expenses

Fee Basis (select one):

Fixed project fee

Hourly rates

Payment Schedule / Terms:

Reimbursable expenses will be billed in accordance with Provider policy and supported by receipts. Identify material expense caps here:

Term, Termination, and Cancellation

This engagement will commence on the Start Date stated above and continue until the Completion Date or earlier termination. Either party may terminate for convenience with thirty (30) days' prior written notice. Upon termination, Provider will be paid for all services performed and out-of-pocket expenses incurred to the effective date of termination.

Confidentiality, Data Protection, and Background Checks

Each party agrees to maintain the confidentiality of the other party's confidential information and to use such information only for the performance of this engagement. Provider will implement reasonable administrative, physical, and technical safeguards to protect personal data processed on behalf of the Client. Provider may conduct background checks and reference checks for candidate placement services. Client authorizes Provider to contact prior employers and references for assessment purposes.

By initialing below, the Client authorizes the Provider to perform employment verification, criminal background checks, and professional reference checks on prospective candidates as part of the recruitment process where applicable.

Warranties, Liability, and Indemnification

Provider warrants that services will be performed in a professional manner consistent with industry standards. EXCEPT FOR THE EXPRESS WARRANTIES STATED HEREIN, PROVIDER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED. IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES. PROVIDER'S AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THIS ENGAGEMENT WILL NOT EXCEED THE TOTAL FEES PAID BY CLIENT TO PROVIDER UNDER THIS PROPOSAL.

Client agrees to indemnify, defend and hold harmless Provider from and against any claims, liabilities, losses, damages and expenses arising from Client's breach of this proposal, misuse of deliverables, or any claim by a third party arising from Client-provided information.

Candidate Profile Template (for recruitment services)

Candidate Employment History (Provide at least two prior employers)

Dates Employed:

Dates Employed:

Education

References (Provide three professional references)

Legal Disclosures and Employment Statements

At-Will Employment Statement: Where this proposal includes candidate placement for direct hire, placement of a candidate does not alter the at-will status of employment unless expressly agreed in a separate, written employment agreement between Client and the candidate.

Equal Opportunity Statement: Provider and Client each represent that they comply with applicable equal employment opportunity laws and will not discriminate on the basis of any protected characteristic in the performance of services or employment decisions.

Applicant Certification & Authorization (Candidate acknowledgement for recruitment)

I certify that all information provided in connection with this engagement or candidate submission is true, complete, and correct to the best of my knowledge. I understand that misrepresentation or omission of material facts may be grounds for withdrawal of candidacy or termination of placement. I authorize Provider and Client to verify the information provided, to contact prior employers and references, and to perform background checks consistent with applicable law.

Applicant Printed Name:

Applicant Signature:   Date:

Acceptance and Authorization to Proceed

By signing below, the undersigned client and provider accept the terms of this Proposal and authorize Provider to begin the scope of work described herein. This Proposal, when signed by both parties, constitutes the entire agreement between the parties regarding the subject matter and supersedes prior communications and proposals, unless otherwise stated in a separate written agreement signed by both parties.

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