HR Equipment Provision Agreement

HR EQUIPMENT PROVISION AGREEMENT

This Equipment Provision Agreement (the Agreement) is entered into between Employer Name: and Employee Name: . The parties agree as set forth below.

Personal Information

Position Information

Equipment Provided (Itemized)

Equipment Item 1 — Type: | Brand/Model: | Serial #:

Issued date: | Expected return date:

Equipment Item 2 — Type: | Brand/Model: | Serial #:

Issued date: | Expected return date:

Terms and Conditions

Ownership: All equipment provided under this Agreement remains the sole property of the Employer. Employee acknowledges receipt of the equipment identified above and accepts temporary custody for business use only. Employee shall not sell, pledge, encumber or otherwise transfer title to the equipment.

Use and care: Employee agrees to use the equipment solely for legitimate business purposes and to exercise reasonable care to prevent loss, theft, damage or misuse. Employee will follow Employer policies governing acceptable use, security, and encryption of devices and data.

Reporting and repairs: Employee must promptly report malfunction, damage, loss or theft to the IT Department or designee: and provide a written incident report within business days. Employer will determine whether repair or replacement is required and whether Employee is responsible for repair costs.

Loss, theft or damage: In the event of loss, theft, or damage caused by Employee negligence, Employee agrees to pay the reasonable cost to repair or replace the equipment up to the replacement value determined by Employer. Replacement cost estimate (if known): . Employer may recover amounts by payroll deduction where permitted by law and with prior written notice to Employee.

Data and privacy: Employee is responsible for protecting confidential Employer data stored on the equipment. Employee consents to Employer remote management, configuration, monitoring and deletion of data on provisioned devices. On termination of employment or upon request, Employee shall return the equipment and will permit Employer to inspect and, if necessary, perform a secure data wipe.

Employee Responsibilities & Acknowledgments

I will use equipment for business purposes only and abide by Employer IT and security policies.

I will report loss, theft or damage immediately and cooperate in investigations and recovery efforts.

I will return equipment in acceptable condition upon request or upon termination of employment.

Maintenance, Inspection and Access

Employer reserves the right to inspect equipment and related records at reasonable times. Employee shall not obstruct reasonable access. Employee authorizes Employer to install monitoring or asset-management software where required to protect Employer systems and data.

Return and Termination

Equipment must be returned in good working order, ordinary wear and tear excepted, within five business days of request or termination of employment. Employer will inspect returned equipment and may assess fees for damage beyond ordinary wear and tear. Any assessed amount will be communicated in writing with an itemized invoice.

Liability, Indemnity and Insurance

Employee is responsible for reasonable care of issued equipment and shall indemnify and hold Employer harmless from claims arising from Employee misuse or failure to secure equipment. Employee acknowledges that Employer is not liable for loss of personal data on provisioned devices.

Governing Law and Miscellaneous

This Agreement is governed by the laws of the state of: . Any amendment must be in writing and signed by both parties. If any provision is held invalid, remaining provisions remain enforceable.

Employment History

Provide two most recent employers.

Education

References

Provide three professional references.

Legal Disclosures

At-Will Employment: Nothing in this Agreement alters the at-will nature of the employment relationship, unless otherwise expressly set forth in a separate written agreement signed by an authorized representative of Employer.

Equal Opportunity: Employer is an equal opportunity employer. Employment decisions, including the provision of equipment, are made without regard to protected characteristics and in accordance with applicable law.

Authorization and Certifications

Background and references: Employee authorizes Employer to contact prior employers and the references provided and to perform reference and background checks as permitted by law. I authorize the use of my provided information for verification purposes.

Applicant/Employee Certification: I certify that the information contained in this Agreement, including my employment history and references, is true and complete to the best of my knowledge. I understand that falsification may result in disciplinary action up to and including termination.

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