HR Executive Authority Document

HR EXECUTIVE AUTHORITY DOCUMENT

Effective Date:

Appointing Organization:    Appointing Officer:

HR Executive Name:    Title:

Personal Information

Position Information

Employment History (Most Recent)

Education

References (Professional)

Legal Disclosures and Employment Policy Statements

At-Will Employment: Unless expressly provided otherwise in a separate written agreement signed by the appointing officer and the HR Executive, employment remains at-will and may be terminated by either party at any time, with or without cause and with or without notice.

Equal Opportunity: The appointing organization prohibits unlawful discrimination and provides equal employment opportunity for all employees and applicants in all employment practices.

Scope of Authority — HR Executive

The appointing organization hereby grants to the HR Executive the following authorities, subject to the limitations and approval requirements set forth below. The HR Executive is authorized to exercise these powers only in compliance with applicable law, organizational policies, and the express conditions of this document.

Recruitment and hiring selection, including approval to extend written offers within authorized salary bands.

Approval of compensation adjustments, subject to defined approval thresholds.    Salary approval limit:

Authority to initiate and execute employee terminations consistent with policy and with required prior approvals where indicated.

Administration of disciplinary actions, performance improvement plans, and related documentation.

Authority to sign standard employment, confidentiality, and offer agreements on behalf of the appointing organization, subject to legal review for non-standard terms.

Authorization to order background and reference checks and to obtain records necessary for employment eligibility verification.

Access to, maintenance of, and control over personnel files, subject to confidentiality and data protection policies.

Limitations and Required Approvals

The HR Executive shall not exceed the following limits unless expressly approved in writing by the appointing officer or the board of directors as required:

• Any severance payment exceeding requires prior written approval of the appointing officer and the CFO.
• Employment agreements that contain terms extending beyond months, or that impose financial commitments outside the approved budget, require board approval.
• Any non-standard restrictive covenants, change-in-control provisions, or indemnity obligations require legal counsel review and appointing officer approval.

Compliance, Reporting, and Recordkeeping

The HR Executive is required to maintain accurate and contemporaneous records of all personnel actions taken pursuant to this authority. Records shall be made available for internal audit upon request. The HR Executive shall provide written reports of hiring, separations, compensation adjustments, and disciplinary actions to the appointing officer on a monthly basis, or immediately where actions present material financial or legal exposure.

Certification, Authorization and Background Checks

I certify that the information provided on this document is true and complete to the best of my knowledge. I authorize the appointing organization to verify any information provided, to contact past employers and references, and to conduct such background and verification checks as permitted by law.

Applicant Authorization to Contact Previous Employers and Conduct Background Checks:    I authorize contact of prior employers, verification of education, and background checks as required for the performance of my duties.

Duration and Revocation

This delegation of authority commences on the Effective Date specified above and continues until revoked in writing by the appointing officer or by formal resolution of the appointing organization. The appointing officer may revoke, amend, or suspend any portion of this authority at any time.

Indemnification and Liability

To the extent permitted by law, the appointing organization agrees to indemnify and hold harmless the HR Executive for actions taken in good faith and within the scope of the authority granted herein. This indemnification does not apply to willful misconduct, gross negligence, or actions taken outside the scope of authority.

Applicant Certification and Acknowledgement

I certify that all information provided in this HR Executive Authority Document is true, accurate, and complete. I understand the responsibilities and limitations of the authority granted to me and agree to exercise such authority in accordance with law, organizational policy, and the conditions of this document.

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