Scope of Work
Describe precise installations, endpoints, fiber type, routing, and any building entry/exit points; include diagrams or exhibits to remove ambiguity and enable accurate pricing.
A clear HR Fiber Contract reduces ambiguity about who pays for installation, who coordinates building access, and how downtime is remedied. It creates enforceable obligations, clarifies dispute resolution, and supports payroll or facilities workflows tied to project milestones.
Several internal and external roles commonly prepare and execute HR Fiber Contracts; describe who is involved before the list.
Include decision‑makers and authorized signers from legal, procurement, or corporate operations to ensure the agreement is binding and properly scoped.
Describe precise installations, endpoints, fiber type, routing, and any building entry/exit points; include diagrams or exhibits to remove ambiguity and enable accurate pricing.
List key dates: site access windows, installation start and completion, testing windows, and any penalties or remedies for missed milestones to align operations across teams.
Define tests (throughput, latency, error rates), acceptance process, and remedial periods so IT can sign off and HR can plan employee impact.
State payment amounts, invoicing schedule, retainage (if any), and whether any tenant allowances or landlord reimbursements apply for make‑ready work.
Assign responsibility for permits, landlord approvals, and site safety; include requirements for background checks or badges for technicians entering occupied spaces.
Allocate risk for property damage, service interruptions, and third‑party claims; include insurance minimums and limitations on consequential damages.
| Field | Configuration |
|---|---|
| Routing Order | Sequential or parallel approvers depending on milestone ownership |
| Authentication | Email link with optional SMS code or KBA for higher assurance |
| Required Attachments | Vendor quote, diagram, proof of insurance |
| Retention Policy | Store signed PDF and audit log in secure repository for required period |
Ensure the chosen eSignature platform supports your authentication and retention needs before sending for signature.
Verify platform encryption (TLS in transit, AES‑256 at rest) and audit trails are available and retained according to your retention policy.
Specify the exact start window and required notice period for access.
Specify date or number of days after kickoff for physical install and patching.
State number of days for IT to complete tests and provide acceptance.
Define when vendor can submit invoices after acceptance (e.g., within 15 days).
List warranty duration for workmanship and materials.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Verify | Verify | Verify | Verify |
| Bulk Send | Yes (Premium) | Verify | Verify | Verify | Verify |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA) | Yes | Yes | No | No |