Is an e-signed G-28 legally valid?

Yes—electronic signatures are legally valid in the U.S. when ESIGN and UETA standards are met. Ensure intent, consent, attribution, and reliable record retention per 15 U.S.C. ch. 96 and state UETA rules.

Do I need to notarize the G-28?

USCIS typically does not require notarization for G-28. Notarization may be used for internal authentication or employer recordkeeping but is not generally required by USCIS for acceptance.

How do I change or revoke representation?

File a new, signed G-28 naming the new representative or submit written notice to USCIS withdrawing the prior representative. Keep copies of the withdrawal and updated representation on file.

What if names or numbers don't match?

Mismatched names, A-Numbers, or receipt numbers can delay processing. Correct errors promptly by submitting a corrected G-28 or including clarifying documentation with the case.

Can an employer sign for an employee?

An employer may authorize a representative for employer-sponsored filings, but the representative must still have client authorization and sign the G-28; the employee's consent should be documented.

How long before USCIS recognizes representation?

When filed with the primary submission, USCIS recognizes representation immediately; filing a G-28 later may delay receipt of official notices by the representative.

HR Form G-28

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HR FORM G-28 — APPLICANT INFORMATION & AUTHORIZATION

Purpose: Complete all sections of this form accurately. Incomplete or false information may result in withdrawal of any employment offer or termination of employment. All information provided will be used in connection with assessment of candidacy and, if applicable, onboarding. Print legibly.

Personal Information

Full legal name Other names used (aliases, maiden) Current address

Phone

Email

Date of birth

Social Security number (last 4 digits)

Position Information

Position applied for

Department

Hiring manager

Requested start date

Salary or hourly rate expected

Employment type (select all that apply) Full-time Part-time Temporary Intern Contractor

Employment History — Most Recent Employer

Employer name Employer address

Supervisor name

Supervisor phone

Start date

End date

Job title / responsibilities Reason for leaving

Employment History — Prior Employer

Employer name Employer address

Supervisor name

Supervisor phone

Start date

End date

Job title / responsibilities Reason for leaving

Education

Highest degree or certification Institution Graduation or completion date Major / area of study Additional training or certifications

References

Reference 1 — Name

Reference 2 — Name

Reference 3 — Name

Legal Disclosures & Acknowledgements

At-Will Employment: Except where a written agreement signed by an authorized representative of the employer exists, I understand that employment, if offered, is for an indefinite duration and either the employer or I may terminate the employment relationship at any time, with or without cause or notice.

Acknowledge At-Will statement I acknowledge and understand

Equal Opportunity: The employer is an equal opportunity employer. Decisions are made without regard to race, color, religion, sex, national origin, age, disability, or other protected characteristics as required by applicable law.

Acknowledge Equal Opportunity statement I acknowledge and understand

Background Check and Authorization

Authorization to Verify Information and Conduct Background Checks: I certify that all information provided herein is true and complete to the best of my knowledge. I authorize the employer, its agents and representatives, to verify any information provided on this form and to obtain criminal history records, consumer reports, motor vehicle records, credit history where relevant to the position, and other background information as permitted by law. I authorize former employers, educational institutions, references, and other persons or entities to provide information requested.

I authorize the employer to obtain background and reference information as described above.

Release and Limitation of Liability: I release from liability and hold harmless all persons and entities that provide truthful information in response to inquiries in connection with my application. I understand that adverse information may result in the denial of employment or withdrawal of an offer.

I have read and agree to the release and limitation of liability clause.

Applicant Certifications

Certification: I certify that all statements and answers set forth on this form (and any attachments) are complete and true. I understand that any omission or misstatement of material facts may result in refusal of employment, or if employed, termination from employment. I agree to notify the employer of any changes to the information provided.

I certify that the information provided is true and complete.

Authorization to Contact Previous Employers: I authorize the employer to contact my current and previous employers and supervisors for the purposes of verifying employment history, performance, and suitability for the position.

I authorize contact with my prior employers and references.

Additional Information

Availability / start time constraints Are you legally authorized to work in this country? Yes No Have you ever been convicted of a felony? (Answering yes will not automatically disqualify you) Yes No If yes, provide details

Applicant Signature

By signing below, I acknowledge that I have read, understand, and agree to the statements, authorizations and certifications contained in this form.

Printed name:

Signature:

Date:

What the HR Form G-28 Is

The HR Form G-28 is the Notice of Entry of Appearance as Attorney or Accredited Representative used with U.S. immigration filings to designate a legal representative for an applicant or petitioner. Completed by the representative, the form identifies the client, the representative's bar or accreditation number, and contact information so USCIS can direct correspondence. Filing a properly completed G-28 lets the representative receive notices, attend interviews with the applicant's permission, and act on the client's behalf in communications with immigration authorities.

Why the HR Form G-28 Matters

A correctly completed G-28 formally records representation with USCIS, centralizes official communications, and clarifies who may receive agency notices and legal service. It reduces misdirected correspondence and documents the representative's authority for the record.

Who Typically Completes the HR Form G-28

The G-28 is completed primarily by attorneys and accredited representatives who will act on behalf of an immigration applicant or petitioner.

Immigration attorneys and law firms who represent clients before USCIS and other immigration bodies.
Accredited representatives from recognized nonprofit organizations authorized to practice before immigration agencies.
Employers or HR professionals submit G-28 when an authorized representative handles employer-based immigration matters.

Organizations use the form to ensure official notices and receipt communications are routed to the designated representative.

Essential Elements Included on HR Form G-28

A professional G-28 contains standard identification and authorization fields, clear designation of representation scope, and reliable contact details so USCIS can communicate with the representative without delay.

Applicant Identity

Full legal name and any alias to match USCIS case records and avoid misidentification.

Case Identifiers

Fields for A-Number, receipt number, and form type to link the G-28 to specific filings.

Representative Identity

Representative name, firm or organization, mailing address, telephone, and email for official correspondence.

Authority Scope

Clear statement of the representative's authority and whether limited or full representation is intended.

Accreditation/Bar

Bar number or accreditation ID and jurisdiction for verification of authorized practice.

Signatures and Dates

Signature blocks for representative and client, with dates, to document consent and effective date.

Required Data Elements at a Glance

Applicant Name: Full legal name

Alien Number: A-Number if available

Receipt Number: USCIS receipt #

Representative Name: Attorney or rep name

Bar/Accreditation: Bar or accreditation ID

Contact Details: Mailing address and phone

Step-by-Step: Filling Out HR Form G-28

Follow this sequence to complete the form accurately and minimize delays when submitting to USCIS or attaching it to an immigration filing.

01

Gather Documents: Collect client ID, A-Number, and filing receipt details.
02

Complete Identification: Enter applicant and representative information exactly as shown on IDs.
03

Sign and Date: Representative and client must sign in the designated boxes.
04

Attach and Submit: Include with primary immigration filing or submit per USCIS instructions.

Configuring an Online G-28 Workflow

If you use an eSignature platform to prepare and send G-28 forms, configure fields and authentication to match USCIS expectations.

Field	Configuration
Signer Order	Representative then applicant
Authentication	Email plus optional SMS code
Conditional Fields	Show accreditation fields when 'representative' selected
Notifications	Send copies to HR and counsel

Digital Signing and Platform Considerations

Use a platform that supports PDF and Word formats, audit trails, and legal-compliance features for U.S. transactions.

Supported Formats: PDF, DOCX accepted
Authentication Options: Email, SMS, or two-factor
Integration Options: CRM and HR systems

Ensure the chosen provider adheres to ESIGN/UETA principles and preserves an auditable certificate of completion showing signer identity, IP address, and timestamp.

Where to Send the Completed HR Form G-28

Attach the completed G-28 to the primary USCIS filing or submit it directly to USCIS when notifying the agency of representation. Keep copies for all parties.

Attach to Filing: Include G-28 with the underlying petition or application.
Submit to USCIS: Mail or e-file per the form's filing instructions.
Provide Client Copy: Deliver a signed copy to the applicant for their records.
Retain Office Copy: Keep a firm copy in the client file for compliance.

Timing and When to File HR Form G-28

There is no separate USCIS deadline for G-28; timely submission means filing it with the associated application or petition to ensure the representative is recorded from the start.

With Initial Filing:

Submit G-28 with the primary form to record representation immediately.

After Filing:

Submit a G-28 later if representation begins post-filing; expect processing delay.

Change of Counsel:

File a new G-28 when representation ends or transfers to a different attorney.

USCIS Notices:

Ensure representative is on file to receive RFE and interview notices.

Recordkeeping:

Keep signed originals or certified copies per retention guidance.

Common Preparation Errors to Avoid

Leaving out the applicant's A-Number or receipt number, which breaks the link to the case and causes processing delays.
Entering mismatched names between the G-28 and primary filing, triggering requests for identity verification or form re-submission.
Failing to include the representative's bar or accreditation number, which may result in rejection of the representation notice.
Using an unsigned or undated form, which USCIS will not accept as valid authorization of representation.

Consequences of Errors or Misuse

Processing Delay: Case notices misrouted

Form Rejection: USCIS may reject G-28

Unauthorized Practice: Disciplinary review possible

Privacy Exposure: Sensitive data exposure risk

Missed Notices: Client may miss RFE/interview

Invalid Representation: Authority not recorded

Saving, Exporting, and Supporting Documents

Keep signed G-28s in durable formats and include supporting documentation to avoid requests for additional evidence or identity verification.

File Formats

Save as searchable PDF (PDF/A preferred) and retain original Word or DOCX source files when available.

Attachments

Include a copy of the representative's bar card or accreditation and client ID to speed verification.

Audit Trail

Preserve electronic audit records showing signer identity, IP, and timestamps for ESIGN/UETA compliance.

Backup Copies

Retain local and encrypted cloud backups to protect against accidental loss.

eSignature Pricing and Feature Comparison for HR Form G-28 Workflows

Typical platform choices differ by price, bulk-send capability, and compliance support; signNow is shown first followed by common alternatives for reference.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Varies	Varies	Varies	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About HR Form G-28

Answers to common questions about validity, notarization, changes in representation, and best practices for filing and recordkeeping.

Need help? Contact support

Is an e-signed G-28 legally valid?
Yes—electronic signatures are legally valid in the U.S. when ESIGN and UETA standards are met. Ensure intent, consent, attribution, and reliable record retention per 15 U.S.C. ch. 96 and state UETA rules.
Do I need to notarize the G-28?
USCIS typically does not require notarization for G-28. Notarization may be used for internal authentication or employer recordkeeping but is not generally required by USCIS for acceptance.
How do I change or revoke representation?
File a new, signed G-28 naming the new representative or submit written notice to USCIS withdrawing the prior representative. Keep copies of the withdrawal and updated representation on file.
What if names or numbers don't match?
Mismatched names, A-Numbers, or receipt numbers can delay processing. Correct errors promptly by submitting a corrected G-28 or including clarifying documentation with the case.
Can an employer sign for an employee?
An employer may authorize a representative for employer-sponsored filings, but the representative must still have client authorization and sign the G-28; the employee's consent should be documented.
How long before USCIS recognizes representation?
When filed with the primary submission, USCIS recognizes representation immediately; filing a G-28 later may delay receipt of official notices by the representative.

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