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HR H-1B Review Form

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HR H-1B Review Form

Personal Information

Full legal name:

Date of birth:    Country of citizenship:

Passport number:    Passport expiration date:

Position & Employment Information

Proposed start date:    Expected weekly hours:

Wage Determination & LCA

Prevailing wage amount:    Wage source (employer determination):

LCA filing date (if already filed):    LCA case number:

The employer attests that the wage offered meets or exceeds the required prevailing wage for the occupation and that the terms and conditions of employment are not adverse to similarly employed U.S. workers. The information provided in this form will be used to prepare the Labor Condition Application and H-1B petition. Any material misstatement may result in denial or withdrawal of petition and disciplinary action.

Immigration & Background Information

Status expiration date (if applicable):    Last date of U.S. entry:

  I have been previously the beneficiary of one or more H-1B petitions (approved, denied, or withdrawn).

  I have had a prior petition denied, revoked, or withdrawn by USCIS. If checked, explain below.

  I have been convicted of or plead guilty/no contest to a crime, or have immigration violations. If checked, describe below.

Education & Qualifications

Is a foreign degree credential evaluation required?

Attach transcripts, diplomas, evaluations, professional licenses as required for qualification review. Indicate attachments in the intake packet checklist (submitted to HR).

Employment History (Most Recent)

Start date:    End date:

Start date:    End date:

References

Legal Disclosures & Authorizations

At-Will Employment: Employment with the company is at-will unless otherwise set forth in a signed written employment agreement. Nothing in this immigration sponsorship process alters the at-will employment relationship.

Equal Employment Opportunity: The employer evaluates all candidates without regard to race, color, religion, sex, national origin, disability, age, or other protected status. Sponsorship decisions are made consistent with applicable nondiscrimination requirements.

  I authorize the company and its authorized representatives to contact my previous employers, educational institutions, and licensing authorities and to obtain any background, education, employment, or credential verification necessary to support the H-1B petition.

  I authorize the company to conduct criminal background checks, immigration-history verification, and other pre-employment checks required for immigration compliance and employment eligibility determinations.

Applicant Certification

I certify under penalty of disciplinary action up to and including termination that the information provided on this form is complete, true, and accurate to the best of my knowledge. I understand that any material misstatement or omission may result in denial of the H-1B petition, withdrawal of sponsorship, and/or disciplinary action by the employer. I will promptly notify the employer of any changes in my immigration status or material changes to the facts set out in this form.

I acknowledge that the employer will rely on this information to prepare immigration filings and LCA documentation, and I agree to cooperate in providing documentary evidence and executing required immigration forms and attestations.

Applicant Signature

Printed Name:

Signature:

Date:

Enter text✕

What the HR H-1B Review Form Is and Why It Exists

The HR H-1B Review Form is an internal human resources checklist used to verify that a proposed H-1B petition is supported by required facts and documentation before filing with USCIS. It collects employer details, job title and duties, prevailing wage and location, Labor Condition Application (LCA) references, candidate immigration history, education credentials, and payroll information. The form also records reviewer findings, risk flags, and signatory approvals to create an audit-ready record that supports accuracy, consistency, and compliance across the petition lifecycle while reducing avoidable Requests for Evidence (RFEs).

Why using a standardized HR H-1B Review Form matters

A consistent review form reduces filing errors, documents internal approvals, and creates a traceable audit trail for each petition. It centralizes key checks—LCA status, wage level, job duties alignment, and supporting documents—so HR, legal, and finance can confirm readiness before submission to USCIS.

Why using a standardized HR H-1B Review Form matters

Who completes and relies on the HR H-1B Review Form

The HR H-1B Review Form is typically completed in collaboration across HR, immigration counsel, and hiring managers to ensure all compliance checks are performed prior to filing.

  • HR immigration specialist: Coordinates LCA attestations, wage determinations, and document collection for petition assembly.
  • Hiring manager: Confirms job duties, work location, reporting relationships, and business justification for the role.
  • External or in-house immigration counsel: Reviews legal eligibility, prepares the petition, and flags immigration risks.

Stepwise process to complete the HR H-1B Review Form

Complete the form in the order below to ensure required checks and approvals are captured and retained with the petition file.

  • 01
    Collect Documents: Gather passport, diploma, resume, pay history, prior immigration notices.
  • 02
    Confirm LCA: Verify DOL-certified LCA matches job title and location.
  • 03
    Assess Wage: Confirm prevailing wage level and salary meets or exceeds required level.
  • 04
    Record Approvals: Obtain signatures from HR, hiring manager, and counsel as required.

How to configure a digital HR H-1B review workflow

Standardize the online workflow to collect documentation, route approvals, and capture an audit trail for each petition.

Field Configuration
Document Uploads Require PDF/DOCX uploads; validate file types and maximum size.
Signer Order Set HR -> Hiring Manager -> Immigration Counsel sequential routing.
Authentication Use email + SMS OTP or stronger MFA for reviewer attribution.
Notifications Enable reminders for outstanding approvals and completed certificate delivery.

Typical digital approval flow for the HR H-1B Review Form

An e-enabled workflow speeds review while preserving compliance evidence—configure clear routing and signer authentication.

  • Upload: HR uploads candidate documents and populates form fields.
  • Route: System routes to hiring manager and immigration counsel in defined order.
  • Authenticate: Each signer authenticates via email link or SMS code.
  • Complete: Signed form and audit trail are stored in the petition file.

Essential components to include in a professional HR H-1B Review Form

Design the form to document key compliance checkpoints, approvals, and evidence so it supports filing decisions and audit requirements.

Identification Data

Capture beneficiary name, DOB, passport number, and citizenship to ensure consistent identity across petition documents.

Job Description

Include a clear, detailed summary of duties and minimum qualifications that match the petition and Labor Condition Application.

Wage Confirmation

Record prevailing wage source, wage level, offered salary, and payroll start date to demonstrate compliance with DOL attestations.

LCA Details

Log LCA ETA case number, certification date, and any posting or notice method used at the worksite.

Document Checklist

Provide a checklist for required attachments: transcripts, evaluations, passport copy, prior approvals, and pay records.

Reviewer Signoffs

Designated signature blocks with date fields for HR, hiring manager, and immigration counsel to record approvals and risk notes.

Security and compliance items to record on the form

Encryption: AES-256 at rest
In-transit: TLS 1.2/1.3
Access Controls: Role-based access
Audit Trail: IP + timestamp logs
HIPAA/BAA: BAA for PHI
Retention Tag: Retention policy label

Key risks and consequences of incomplete or incorrect review

Denial: Denial of USCIS petition
RFE: Request for Evidence delays
Fines: Civil penalties for violations
Employer Sanctions: Debarment or fines
Visa Revocation: Possible beneficiary visa issues
Reputational Harm: Damage to hiring credibility

Common preparation mistakes that lead to filing delays

  • Incomplete LCA details or mismatched worksite addresses create inconsistencies between DOL and USCIS records and often trigger RFEs.
  • Using informal job titles or vague duty descriptions that fail to map to a recognized SOC occupation or prevailing wage source increases review risk.
  • Mismatched beneficiary name or passport number between form fields and uploaded documents causes identity verification issues and processing delays.
  • Missing pay records or failure to confirm offered salary against prevailing wage are frequent grounds for USCIS inquiries or denials.

Time-sensitive items and typical deadlines to track

Track these dates to align internal review with LCA processing, filing windows, and optional USCIS premium processing.

LCA Posting:

Post notice for 10 business days at the worksite (DOL requirement).

LCA Certification:

Allow time for DOL certification before filing the petition.

Filing Window:

Cap-subject filings follow USCIS annual timelines; cap-exempt filings can occur year-round.

Premium Processing:

Premium processing provides adjudication in 15 calendar days when available.

Retention Start:

Begin retention when petition is filed and retain per policy timelines.

Key milestones from review to petition submission

Follow this milestone sequence to ensure the review form supports a timely and compliant petition filing.

01

Document Collection

Assemble passport, diplomas, pay history, and prior I-797s before form completion.

02

Form Completion

HR populates the review form and attaches checklist items for routing.

03

Internal Approval

Hiring manager and immigration counsel sign to confirm legal and business readiness.

04

Petition Assembly

Combine signed review form with LCA and evidence for the I-129 petition package.

Common eSignature vendor comparison for HR H-1B review workflows

Vendor pricing and feature availability vary; the table below summarizes starting prices, trial availability, bulk send, audit trail, HIPAA support, and envelope caps.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Real-world examples of digital review form benefits

These customer experiences illustrate how a structured digital review process reduces friction and supports compliance across organizations.

Optica Ventures

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

  • Reduced turnaround times for approvals across teams.
  • The centralized review form and digital routing allowed the company to gather approvals remotely, reduce lost paperwork, and maintain a clear audit trail for each petition.

Xerox

airSlate SignNow provides us with the flexibility needed to get the right signatures on the right documents, in the right formats, based on our integration with NetSuite.

  • Integration simplified document assembly.
  • Automating the review and signature steps cut manual handoffs, kept records synchronized with NetSuite, and sped petition readiness for their immigration team.

Frequently asked questions about the HR H-1B Review Form

Answers to common questions about e-signing, notarization, retention, and avoiding RFEs when using an HR H-1B Review Form.


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