HR H1B Vendor Letter

HR H1B VENDOR LETTER

Effective Date:

Parties

Employer Name:

Vendor Name:

Beneficiary Personal Information

Date of Birth:    Country of Citizenship:

Position Details

Anticipated Start Date:    Anticipated End Date (if applicable):

Employment History (Beneficiary)

From:    To:

From:    To:

Education

Graduation Date:    Field of Study:

References

Vendor Engagement and Billing

The Vendor will provide personnel to perform the duties described above under the terms set forth below. Nothing in this letter alters the Employer's obligations under H-1B regulations; the Vendor's role is limited to the placement and administrative coordination specified herein.

Compliance and Representations

Vendor represents and warrants that it will comply with all applicable immigration and employment laws in connection with the placement of the Beneficiary. Vendor specifically acknowledges and agrees to the following obligations:

1. Vendor will not assign the Beneficiary to duties outside the job description provided for H-1B purposes unless the Employer completes required notice and, if applicable, a new Labor Condition Application.
2. Vendor will maintain contemporaneous records of hours worked, job duties, and any changes to the Beneficiary's duties or location and will provide those records to Employer or authorized government officials upon request.
3. Vendor will ensure the Beneficiary is paid at or above the required wage rate and will promptly notify Employer of any payroll or wage issues.
4. Vendor will notify Employer in writing within days of any termination, material change in assignment, or other event that may affect immigration compliance.
5. Vendor will cooperate with audits, investigations, and any reasonable requests for documentation related to H-1B compliance.
6. Vendor will not displace U.S. workers as required by applicable law and will comply with anti-discrimination obligations.

Legal Disclosures

At-Will Employment: Unless governed by a separate written employment agreement between Employer and the Beneficiary, employment (if any) is at-will and either Employer or the Beneficiary may terminate the employment relationship at any time, with or without cause or notice.

Equal Opportunity: Employer and Vendor are equal opportunity organizations and will not discriminate against any individual on the basis of protected characteristics. Vendor will comply with Employer's nondiscrimination policies when assigning personnel to Employer engagements.

Applicant Certification & Authorization

Applicant Certification: I certify that the information provided in this document is true and complete to the best of my knowledge. I understand that materially false statements may be grounds for denial of immigration benefits or termination of employment/placement.

Authorization: The Beneficiary authorizes Employer and Vendor to contact prior employers and references and to conduct background checks as necessary for placement and immigration compliance. Beneficiary initials: Date:

Acknowledgement by Vendor

Vendor acknowledges that Employer will file immigration petitions and that Vendor's obligations under this letter are independent of Employer's filing decisions. Vendor agrees to comply with the representations above and to indemnify Employer for losses arising from Vendor's breach of these obligations.

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