HR Hiring Management Process

HR HIRING MANAGEMENT PROCESS

Purpose: This document records requisition, sourcing, candidate evaluation, approval, offer and onboarding steps for a single hire. It establishes required approvals, applicant data capture, mandatory checks, and final approvals necessary to complete hiring in compliance with company policy, equal employment opportunity, and privacy obligations.

Requisition Details

Job Grade / Level:    Location:

Hiring Manager:    Requisition Date:

Approvals Required

Department Head Approval:    Finance Approval:    HR Approval:

If approvals withheld, state reason:

Job Posting and Sourcing

Posting Start Date:    Posting End Date:

Diverse candidate outreach required:    Agency engaged: (If yes, specify terms in notes)

Candidate Information (Primary Applicant)

Phone:    Email:    Date of Application:

Position Details (Offer/Selection)

Proposed Start Date:    Employment Type: Full-Time    Part-Time    Temporary/Contract

Employment History (Most Recent)

Title:    Dates Employed:

Employment History (Prior)

Title:    Dates Employed:

Education

Graduation Date:    Additional Certifications:

References (Professional)

Phone:    Email:    Relationship:

Phone:    Email:    Relationship:

Phone:    Email:    Relationship:

Screening, Interviews & Evaluation

Resume/CV Received:    Cover Letter Received:

Background Checks & Applicant Certifications

Applicant authorizes company to verify employment, education, and professional references and to conduct background checks as permitted by law:

Applicant typed name for certification:    Date:

Legal Disclosures

At-Will Employment: Unless otherwise specified in a written agreement signed by an authorized company officer, employment is at-will and may be terminated by the company or the employee at any time, with or without cause or notice.

Equal Employment Opportunity: The company provides equal employment opportunity to all applicants and employees without regard to protected characteristics. Hiring decisions are based on job-related qualifications and business needs.

Background Check Notice: Any offer of employment may be conditioned on satisfactory completion of criminal background checks, drug screenings, and verification of eligibility to work. Adverse action based on a background check will be handled in accordance with applicable regulation and a pre-adverse/adverse notice procedure where required.

Offer & Onboarding Actions

Offer Extended:    Offer Accepted:    Offer Declined:

New Hire Packet Completed:    I-9/Eligibility Documents Verified:    Benefits Enrollment Completed:

Records and Retention

Personnel files, recruitment documentation, and background check results will be retained in accordance with company record retention policy and applicable law. Access to candidate records is limited to authorized HR and hiring personnel.

Final Approvals and Signatures

The signatures below confirm that the requisition, candidate selection, offer terms, and required verifications have been completed as represented and that the signatories have authority to approve hiring actions.

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