HR Inspector Document

HR INSPECTOR DOCUMENT

Inspection Details

Inspector Name:   Title:

Department/Location Inspected:

Inspection Date:   Inspection Start Time:   End Time:

Inspector Contact

Scope and Objective

Scope:

Compliance Checklist

For each area mark applicable box and provide comments where required.

Personnel File Sample Review

List employees reviewed (minimum three samples). For each sample indicate whether the personnel file is complete and compliant with recordkeeping requirements.

Findings, Risks and Required Actions

Provide a clear description for each finding. Assign a risk level, corrective action, responsible party, and target completion date.

Risk Level: High    Medium    Low

Risk Level: High    Medium    Low

Attachments and Evidence

Personnel Information (per HR records)

Standard Disclosures and Certifications

At-Will Employment: Nothing in this inspection report alters or modifies the at-will employment relationship between the organization and any employee. Employment may be terminated by either party at any time for any lawful reason, subject to applicable law.

Equal Opportunity: Observations and corrective actions noted herein relate to administrative compliance only. The organization reaffirms its commitment to equal employment opportunity and non-discrimination in all employment practices.

Confidentiality: Information contained in this report is confidential and intended for the addressees listed. Distribution beyond authorized recipients is prohibited except as required by law or organizational policy.

Inspector Certification & Authorization

I certify under penalty of administrative action that the information contained in this report is true and accurate to the best of my knowledge. I further certify that I had authority to access the records reviewed and that those records were examined in accordance with the stated scope.

Authorization to Verify: By signing below the undersigned department representative authorizes HR and authorized auditors to verify records, contact relevant personnel, and implement corrective actions required by this report.

Personal Information (Required by audit)

Position Information

Employment History (Minimum two employers)

Education

References (Professional — 3)

Applicant / Audited Party Certification and Authorization

I certify that all information provided in this inspection record and any accompanying documentation is true and complete to the best of my knowledge. I authorize HR and authorized auditors to contact previous employers and verify information as necessary to validate compliance and completeness of records.

I understand that falsification or omission of material information may result in corrective action, up to and including disciplinary measures consistent with organizational policy.

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