HR Integrity Policy

HR INTEGRITY POLICY

Purpose: This HR Integrity Policy establishes standards of conduct for employees to ensure honesty, ethical behavior, proper stewardship of company assets, accurate recordkeeping, and compliance with applicable laws and internal controls. All employees are required to read, understand, and comply with the provisions set forth herein.

Scope

This policy applies to all employees, officers, contractors and temporary personnel while performing duties on behalf of the organization. Managers are responsible for enforcing this policy and ensuring that employees receive applicable training.

Standards of Integrity

Employees must act with integrity in all work-related activities. Prohibited conduct includes, but is not limited to, theft, falsification of records, intentional misrepresentation, unauthorized use of company property, bribery, facilitation of improper payments, and any activity that creates a conflict between personal interests and the interests of the organization.

Conflicts of Interest: Employees must disclose any situation where personal, familial, or financial interests could influence or appear to influence their decision-making. Disclosures must be submitted to Human Resources or the designated compliance officer for review and resolution.

Gifts and Hospitality: Employees must not solicit or accept gifts, entertainment, or favors that could reasonably be viewed as intended to influence an employee’s performance or decisions. Reasonable, infrequent business courtesies may be acceptable when preapproved by a manager.

Financial Integrity and Recordkeeping

All financial records, expense reports, time records and other official documents must be complete, accurate and retained in accordance with company record retention standards. No employee may knowingly make false or misleading entries, omit material information, or assist others in doing so.

Reporting Concerns and Investigations

Employees have an obligation to report suspected violations of this policy, including suspected fraud, waste, abuse, or other misconduct. Reports may be submitted to a manager, Human Resources, or the designated compliance officer. The organization will conduct timely, impartial investigations and take corrective action where warranted.

Confidentiality: To the extent practicable, reports and investigations will be treated confidentially. Information will be disclosed only on a need-to-know basis to conduct a thorough investigation and to comply with legal obligations.

Non-Retaliation: The organization strictly prohibits retaliation against any individual who, in good faith, reports suspected violations or cooperates in an investigation. Retaliatory conduct itself is a violation of this policy and will result in disciplinary action up to and including termination.

Responsibilities

Managers: Ensure team members understand policy obligations, promptly address reported concerns, and escalate issues when necessary.

Employees: Comply with this policy, participate in training, report concerns, and cooperate with investigations.

Training and Compliance

The organization will provide regular training on ethical conduct, conflict of interest, and reporting procedures. Completion of required training is mandatory and tracked in personnel records.

Enforcement and Disciplinary Action

Violation of this policy may result in disciplinary measures, including counseling, restitution, suspension, demotion, or termination. Criminal conduct will be reported to the appropriate authorities when required.

Definitions

For purposes of this policy, "conflict of interest" includes any circumstance where an employee’s outside employment, financial interest, or personal relationship could impair objective decision-making. "Fraud" includes intentional deception for personal or organizational gain.

Employee Information (Acknowledgement)

Position Information

Employee ID:     Job Title:

Department:     Reporting Manager:

Start Date:

Employment History (Most Recent)

Education

Professional References

Legal Disclosures

At-Will Employment: Employment with the organization is at-will unless otherwise expressly documented in a signed written employment agreement. Nothing in this policy alters the at-will nature of employment.

Equal Opportunity: The organization provides equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, or other protected characteristics in accordance with applicable law.

Certification and Authorizations

I certify that the information provided in this acknowledgement is true and complete to the best of my knowledge. I understand that falsification, omission, or misrepresentation may result in disciplinary action, up to and including termination.

I authorize the organization to contact prior employers and references to verify information provided herein and to conduct background checks as required by the organization for employment or continued employment decisions.

Acknowledgement Signature

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