HR Kids Coordinator Agreement

HR Kids Coordinator Agreement

This Agreement is made between Employer Name: with principal address: and Kids Coordinator Name: effective as of Date: .

1. Personal & Contact Information

2. Position, Term and Schedule

Job Title:    Department:

Reporting Manager:    Anticipated Start Date:

Full-time    Part-time    Contract / Temporary

3. Compensation & Benefits

4. Duties, Standards of Care, and Duties with Children

The Coordinator shall perform duties reasonably assigned by Employer including supervision of children, planning age-appropriate activities, ensuring safety protocols, maintaining attendance and incident records, and coordinating volunteers. Coordinator shall comply with all applicable laws and Employer policies governing the care and safety of minors. Coordinator agrees to perform duties in a professional manner and to follow all licensing and program requirements.

5. Background Checks, Screening and Authorizations

Coordinator acknowledges that employment is contingent upon satisfactory completion of background checks, including criminal history, sex offender registry, child abuse registry checks, and any required fingerprinting and drug screening. Coordinator authorizes Employer to obtain such checks and to contact prior employers and references for purposes of verifying fitness to work with children.

I authorize background checks and release previous employers and references to provide information. Name used for checks:

6. Child Safety, Mandatory Reporting & Training

Coordinator understands and agrees that they are a mandated reporter of suspected child abuse and neglect under applicable law. Coordinator must complete required trainings (e.g., CPR/First Aid, mandated reporter training) prior to unsupervised contact with children and maintain certifications as required by Employer.

I have completed required child safety training. If not completed, anticipated completion date:

7. Confidentiality, Records and Data Protection

Coordinator will maintain confidentiality of child and family records and other confidential information obtained in the course of employment. Coordinator agrees not to disclose confidential information except as required by law or Employer policy. Coordinator will follow Employer policies concerning record retention, electronic communication, and parental consent.

I acknowledge and agree to the confidentiality obligations set forth above.

8. At-Will Employment, Termination, and Discipline

Unless otherwise set forth in a separate written agreement signed by an authorized representative of Employer, employment with Employer is at-will. Either party may terminate the relationship at any time, with or without cause. Employer may impose discipline, suspension, or termination for cause, including but not limited to violations of child safety policies, failure to maintain certifications, or conduct detrimental to children or the Employer.

9. Liability, Insurance and Indemnification

Coordinator acknowledges that Employer maintains insurance as required by law but that Coordinator may be required to comply with risk management procedures. Coordinator agrees to exercise reasonable care and to indemnify Employer for losses caused by Coordinator's intentional or grossly negligent acts.

I acknowledge the indemnification and insurance provisions set forth above.

10. Employment History (most recent two employers)

11. Education

12. Professional References (three)

13. Applicant Certification and Authorizations

I certify that all information provided in this Agreement and attached documents is true and complete to the best of my knowledge. I understand that falsification, omission, or misrepresentation of facts may result in disciplinary action up to and including termination. I authorize Employer to contact prior employers, references, licensing bodies, and training providers to verify qualifications and fitness to work with children.

I certify the foregoing and provide authorization as stated above.

14. Acknowledgment of Equal Opportunity and Policies

Employer is an equal opportunity organization. Employment decisions are made based on business needs, job requirements, and individual qualifications. Coordinator agrees to comply with Employer policies, including nondiscrimination, harassment prevention, and safety policies.

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