HR Managing Agent Letter

HR MANAGING AGENT LETTER

Date:

This HR Managing Agent Letter (the "Letter") confirms the appointment and delegation of HR responsibilities between Employer Name: , with principal address at (Employer), and Managing Agent Name: , with address at (Managing Agent).

Appointment

Employer hereby appoints Managing Agent to perform the HR duties and responsibilities described in this Letter, and Managing Agent accepts such appointment, subject to the terms, limitations and conditions herein.

Scope of Authority

The Managing Agent is authorized to perform the following HR functions on behalf of Employer (select all that apply):

Recruitment and candidate sourcing    Candidate selection and offer negotiation    Employee onboarding and orientation

Payroll and benefits coordination    Administration of disciplinary procedures    Execution of terminations consistent with Employer policy

Additional authorized functions (describe if applicable):

Limitations and Exclusions

Unless expressly authorized in writing by Employer, the Managing Agent shall not (i) amend employment agreements or change salary scales beyond preapproved limits, (ii) incur liabilities in excess of the amounts approved in writing, or (iii) enter into collective bargaining agreements on behalf of Employer.

Term

Term Commencement Date: . Termination Date or Review Date (if any): .

Either party may terminate this Letter for convenience upon days' prior written notice, or immediately for cause as defined herein.

Compensation and Expenses

Entity Type: Employee    Contractor / External Firm

Confidentiality and Data Protection

Managing Agent shall maintain the confidentiality of all employee records, payroll information, and other confidential Employer information. Managing Agent shall implement and maintain administrative, technical, and physical safeguards reasonably designed to protect personal data against unauthorized access, use or disclosure. Any disclosure of employee personal data shall be made only as permitted by applicable law and this Letter.

Compliance with Laws; Background Checks

Managing Agent shall act in compliance with all applicable federal, state and local employment laws, including wage and hour laws, anti-discrimination laws, leave laws, and immigration verification requirements where applicable. Managing Agent is authorized to conduct or obtain background checks, credential verification, and reference checks for candidates and employees as required by Employer policy and subject to candidate consent.

Applicant/Agent Authorization to Conduct Background Checks: I authorize the procurement of background checks and references in accordance with applicable law.

Records, Reporting and Audit

Managing Agent shall maintain accurate records of actions taken on behalf of Employer and shall provide monthly reports summarizing activity, including hires, terminations, disciplinary actions, leave taken, and payroll adjustments, or at such other interval as agreed by the parties.

Indemnification

Each party shall indemnify, defend and hold harmless the other from and against claims, liabilities, losses or expenses arising out of its negligence, willful misconduct, or material breach of this Letter. Managing Agent shall carry sufficient insurance for professional liability and data breach coverage as applicable.

Notices

Representations and Warranties

Each party represents and warrants that it has the full power and authority to enter into this Letter and to perform its obligations hereunder. Managing Agent warrants that it will perform services in a professional and workmanlike manner and in compliance with applicable law and Employer policies.

Amendment and Governing Law

This Letter constitutes the entire agreement between the parties with respect to its subject matter. Any amendment must be in writing and signed by both parties. This Letter shall be governed by the laws of the state indicated in Employer address and applied without regard to conflict of laws principles.

Managing Agent Personnel Information (Required)

Position Information (If applicable)

Employment History (Provide at least 2 employers)

Education

References (Provide 3 professional references)

Legal Disclosures and Acknowledgments

At-Will Employment Statement: If Managing Agent is designated as an employee, nothing in this Letter shall be construed to create a contract of employment for any specific term. Employment, if any, is at-will and may be terminated by either party at any time, with or without cause, unless otherwise agreed in a separate written employment agreement.

Equal Employment Opportunity: Employer is an equal opportunity employer. Managing Agent shall perform duties consistent with Employer's equal opportunity and nondiscrimination obligations and shall not unlawfully discriminate in any employment action.

Applicant / Agent Certification

I certify that all information provided in this Letter and attachments is true and complete to the best of my knowledge. I understand that falsification or omission of material information may result in termination of appointment or other remedies. I authorize Employer to contact prior employers and references to verify information provided and to obtain background checks where authorized above.

Certification Acknowledged:    Authorization to Contact Employers and Conduct Background Checks:

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