HR Payroll Management Proposal

HR PAYROLL MANAGEMENT PROPOSAL

Proposal Date:    Proposal Number:

Parties

Provider (Payroll Service Company):

Client (Employer):

Primary Contacts

Scope of Services

Provider shall provide payroll management services in accordance with the terms below. Services include, at minimum:

Payroll processing and calculation of wages, deductions, and net pay
Direct deposit setup and execution
Employer payroll tax calculation and filing for federal, state and local obligations as agreed
Year-end forms preparation (W-2, 1099) and distribution to employees/contractors
Garnishment administration and remittance
Timekeeping system integration and payroll data import/export
Custom payroll reporting and audit support

Service Levels & Deliverables

Provider will process payroll on the agreed pay schedule and deliver payroll registers, summary reports, and remittance advices. Provider warrants that payroll calculations will be performed in a commercially reasonable manner consistent with generally accepted payroll practices. Errors discovered by either party must be reported within five (5) business days for correction.

Implementation & Timeline

Implementation will commence after execution and receipt of required data and initial payment. Estimated milestones:

Fees & Payment Terms

Fees are described below. All amounts are exclusive of applicable taxes unless otherwise noted.

Invoices are due within days of invoice receipt. Late payments shall bear interest at the lesser of 1.5% per month or the maximum permitted by law. Provider reserves the right to suspend services for nonpayment after written notice.

Client Responsibilities

Client must supply accurate payroll data (timecards, pay rates, tax statuses) by the mutually agreed cutoff. Provider is not liable for incorrect tax withholding or penalties arising from inaccurate or late client-supplied data.

Data Security & Confidentiality

Provider will implement and maintain reasonable administrative, technical, and physical safeguards to protect payroll and employee personally identifiable information. Provider will treat all Client payroll data as confidential and will not disclose such data except as required by law or with Client's written consent. Upon termination, Provider will return or destroy Client data as instructed and provide transition assistance as set forth below.

Client accepts Provider's data security obligations and acknowledges that Client is responsible for maintaining the confidentiality of client-side access credentials.

Compliance, Indemnification & Liability

Provider will use commercially reasonable efforts to comply with applicable payroll, tax, and wage laws. Client retains ultimate responsibility for payroll decisions and compliance with employment laws, and agrees to indemnify and hold Provider harmless from claims, liabilities, and penalties arising from Client-provided inaccurate information, misclassification of workers, or Client policies. Provider's aggregate liability for all claims related to services under this Agreement shall not exceed the fees paid by Client to Provider in the prior twelve (12) months, except for willful misconduct or gross negligence.

Termination & Transition Assistance

Either party may terminate with written notice of days. Upon termination, Provider will provide transition assistance for a fee equal to unless otherwise agreed. Termination does not relieve Client of obligations to pay accrued fees.

Dispute Resolution & Governing Law

Any dispute arising out of or relating to this Proposal shall be resolved by the parties in good faith. If unresolved, disputes shall be resolved by binding arbitration under the rules of the chosen forum. This Proposal shall be governed by the laws of the state of .

Provider Qualifications & Key Staff

Provide résumé information for the primary payroll administrator assigned to Client below.

Employment History (Key Staff)

Provide two most recent employer entries for the primary payroll administrator.

Dates Employed: From To

Dates Employed: From To

Education (Key Staff)

Professional References (3)

Legal Disclosures & Certifications

At-Will Employment Statement: Nothing in this Proposal alters or creates an employment contract; employment relationships remain at-will unless expressly agreed in a separate written employment agreement signed by both parties.

Equal Opportunity Statement: Provider and Client each represent that they will comply with applicable equal employment opportunity requirements in any employment decisions relating to personnel performing duties under this Proposal.

By checking the box below, Client certifies that all employee data supplied to Provider is accurate to the best of Client's knowledge and authorizes Provider to contact listed references and prior employers for verification and to conduct background or payroll-related checks as needed to perform services.

I certify that all information provided is true and complete, and I authorize the described verifications.

Additional Terms

Sign Now