HR Photography Proposal

HR PHOTOGRAPHY PROPOSAL

Proposal Date:

Parties

Personal Information (Photographer)

Position Information (Request Context)

Proposed Engagement Start Date:

Scope of Work

The Photographer will provide professional photography services as described below. Services include on-site photography, basic editing and delivery of the specified digital assets. Specific tasks, locations, schedule and staffing will be confirmed in writing prior to any shoot.

Deliverables & Schedule

Headshots — Quantity:   Turnaround (days):

Event Photography — Hours:   Turnaround (days):

Retouching / Color Correction — Estimated images:

Fees, Payment & Expenses

Fees stated below constitute the total compensation for the services and deliverables described in this Proposal, unless modified in a written amendment signed by both parties.

Usage Rights and Licensing

Upon full payment, the Client is granted a perpetual, non-exclusive, worldwide license to use the delivered images for internal corporate purposes including but not limited to web, intranet, recruiting, printed collateral and internal presentations. Any uses beyond those expressly granted require additional written license and may be subject to additional fees.

Cancellation, Rescheduling & Force Majeure

Cancellation by the Client within 14 calendar days of the scheduled shoot will forfeit the deposit. Rescheduling requested with less than 5 business days’ notice may incur an additional fee. Neither party shall be liable for failure to perform due to causes beyond reasonable control; performance deadlines will be extended for the period of delay.

Confidentiality & Data Protection

The Photographer will treat all non-public personnel information obtained in the course of performance as confidential and will not disclose such information except as necessary to perform the services or as required by law. Client consent is required prior to publishing images that identify employees outside the license uses agreed herein.

Indemnification & Liability

Each party agrees to indemnify and hold harmless the other for claims arising from its negligence or willful misconduct. The Photographer’s total liability for any claim arising out of the services shall not exceed the total fees paid under this Proposal. Client assumes responsibility for obtaining releases from photographed employees where required.

Insurance & Background Checks

The Photographer certifies they maintain general liability insurance sufficient for the engagement and will provide proof upon request. Client may require background checks for on-site vendors; Photographer authorizes reasonable background checks as a condition of engagement.

Employment-Category Required Sections

At-Will Employment Statement: Where applicable, any personnel engagement offered by the Client is on an at-will basis unless otherwise specified in a separate written agreement executed by authorized representatives of the Client.

Equal Opportunity Statement: The Client is an equal opportunity organization and does not discriminate on the basis of protected characteristics in hiring, promotion, or engagement of vendors and personnel.

Photographer Certification & Authorizations

I certify that all information provided in this Proposal and accompanying documentation is true and complete to the best of my knowledge. I authorize the Client to contact prior employers and references and to conduct background checks as necessary for on-site access.

I certify and authorize as stated above.

Employment History (Photographer) — Recent Employers

Dates Employed: From To

Dates Employed: From To

Education

Graduation Date:

References (Professional)

Applicant Authorization

The undersigned authorizes the Client to verify the information provided, contact listed references and prior employers, and perform background checks and identity verification as necessary for compliance with Client policy. This authorization is valid for the duration of the engagement process.

I authorize background checks and reference verification.

Applicant Certification

I certify that all information provided in this Proposal and accompanying documents is true, complete, and accurate. I understand that false statements or omissions may be grounds for rejection of this Proposal or termination of any resulting engagement.

I certify the truthfulness and completeness of the information provided.

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