HR Recruitment Retainer Agreement

HR RECRUITMENT RETAINER AGREEMENT

This Recruitment Retainer Agreement (the Agreement) is made as of by and between Client Name: (Client), and Recruiter Name: (Recruiter). Client and Recruiter are each a Party and collectively the Parties.

RECITALS

WHEREAS, Client seeks assistance identifying, screening, and presenting qualified candidates for employment with Client; and WHEREAS, Recruiter maintains expertise and resources for identifying such candidates and agrees to provide recruiting services subject to the terms below.

1. SCOPE OF SERVICES

1.1 Services. Recruiter will provide sourcing, screening, interview coordination, reference checks, and presentation of candidates for the Position(s) described in Exhibit A (Candidate Profile). Recruiter will act as an independent contractor and use commercially reasonable efforts to present qualified candidates within the term specified.

2. ENGAGEMENT TYPE

The Parties agree the engagement is: Exclusive Non-Exclusive (check one). If Exclusive is selected, Recruiter shall be the sole retained provider for the specified Position(s) for the Retainer Period.

3. RETAINER AND FEES

3.1 Retainer Fee. Client shall pay an initial retainer of due within days of invoice. Retainer fees are non-refundable, except as expressly stated in Section 8.

3.2 Success Fee. If Client hires a candidate presented by Recruiter within days of presentation, Client shall pay a success fee equal to of the candidate's first-year gross annual compensation or a flat fee of .

3.3 Payment Terms. Success fees are due within days of candidate start date. Late payments accrue interest at .

3.4 Expenses. Client shall reimburse reasonable out-of-pocket expenses pre-approved in writing by Client. Recruiter must submit receipts for reimbursable expenses.

4. CANDIDATE OWNERSHIP AND GUARANTEE

4.1 Candidate Ownership. A candidate is deemed presented when Recruiter provides the candidate's resume or written introduction to Client. Client will not circumvent Recruiter to avoid payment of fees for presented candidates for a period of months following presentation.

4.2 Guarantee. If a hired candidate terminates or is terminated for cause within days of employment, Recruiter will use commercially reasonable efforts to provide a replacement candidate at no additional success fee or will credit of the original success fee, subject to Client's timely payment of all invoices and cooperation in scheduling.

5. CONFIDENTIALITY AND DATA PROTECTION

Each Party shall keep confidential all non-public business and candidate information exchanged in connection with this Agreement and shall use such information only for the purpose of performing its obligations. Recruiter will handle candidate personal data in accordance with applicable data protection laws and will obtain candidate consents where required prior to sharing sensitive personal information with Client.

6. AUTHORIZATION FOR BACKGROUND CHECKS

Client authorizes Recruiter to conduct reference checks, employment verifications, and criminal background checks for presented candidates where Recruiter has obtained candidate consent. Client agrees to comply with all legal obligations when using background check information in hiring decisions.

7. COMPLIANCE, INDEMNITY, AND LIMITATION

Each Party represents that it will comply with applicable employment, anti-discrimination, and privacy laws. Client shall indemnify and hold Recruiter harmless from any claims arising from Client's hiring decisions, job descriptions, or workplace practices. Recruiter's liability for any claim arising under this Agreement will be limited to amounts actually paid to Recruiter by Client in the six months preceding the claim.

8. TERM AND TERMINATION

This Agreement commences on the Effective Date and continues for a period of (Retainer Period), unless earlier terminated by either Party for material breach with 30 days' written notice. Termination does not relieve Client of payment obligations for services performed or candidates placed prior to termination.

9. NOTICES

10. GOVERNING LAW AND DISPUTE RESOLUTION

This Agreement will be governed by the laws of the state indicated below. The Parties agree to first attempt in good faith to resolve disputes by negotiation, then mediation, and if unresolved, submit the dispute to binding arbitration.

11. MISCELLANEOUS

This Agreement constitutes the entire agreement between the Parties with respect to its subject matter and supersedes all prior agreements. Amendments must be in writing and signed by authorized representatives of both Parties. Neither Party may assign this Agreement without the prior written consent of the other, except to a successor in interest in the event of merger or sale.

EXHIBIT A — CANDIDATE PROFILE & APPLICANT AUTHORIZATIONS

Personal Information

Position Information

Employment History (Most Recent)

Employment History (Previous)

Education

References (Professional)

LEGAL DISCLOSURES (For Candidate)

At-Will Employment: Unless otherwise agreed in writing by the hiring employer, all employment offered through this recruitment process is at-will and can be terminated by either party at any time.

Equal Opportunity: Client and Recruiter represent they are equal opportunity employers and will not discriminate on legally protected characteristics in recruitment or hiring.

APPLICANT CERTIFICATION & AUTHORIZATION

I certify that the information provided in this Candidate Profile is true and complete to the best of my knowledge. I authorize Recruiter and Client to verify all information, contact former employers and references, and conduct background checks as permitted by law.

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