HR Review Committee Contract

HR REVIEW COMMITTEE CONTRACT

Parties and Effective Date

This HR Review Committee Contract (the Contract) is entered into between Company Name: and Committee Member Name: .

Effective Date: ,

Personal Information

Position Information

Committee Appointment Start Date:

Employment History (Most recent two employers)

Education

Graduation Date:

References

Legal Disclosures & Authorizations

At-Will Employment: The Committee Member understands and acknowledges that appointment to the HR Review Committee does not alter the at-will nature of employment unless a separate written agreement expressly states otherwise.

Equal Opportunity: The Company maintains a policy of equal employment opportunity. Committee activities shall be conducted consistent with nondiscrimination obligations and applicable company policy.

Authorization to Contact and Background Check: I authorize the Company to contact prior employers, references, and to conduct background checks appropriate to the committee duties.

Committee Duties and Operating Terms

Scope of Authority: The Committee Member will participate in review, investigation, and recommendation of personnel matters as authorized by Company policy. The Committee acts in an advisory capacity except where the Company grants explicit decision authority in writing.

Duties: Committee duties include but are not limited to: conducting impartial reviews, maintaining confidentiality of personnel records, documenting findings, and preparing written recommendations for management.

Meetings and Quorum: Committee meetings shall be held as needed. A quorum consists of members present. Decisions shall be by majority vote of members present unless otherwise specified.

Confidentiality and Records

Confidentiality: Committee Member shall preserve the confidentiality of all personally identifiable information, medical and disciplinary records, and other sensitive personnel information reviewed in committee proceedings. Disclosure to third parties is prohibited unless required by law or authorized in writing.

Conflicts of Interest

Committee Member must disclose any actual or potential conflict of interest prior to participating in relevant matters. If a conflict exists, the member shall recuse themselves from deliberation and voting on that matter.

Term, Termination, and Amendment

Term: The appointment term is from to unless earlier terminated.

Termination: The Company may remove the Committee Member for cause, including breach of confidentiality or gross misconduct, or without cause with reasonable notice as set forth in Company policy.

Amendment: This Contract may be amended only by a written instrument signed by both parties.

Indemnification, Governing Law and Miscellaneous

Indemnification: To the extent permitted by law, the Company shall indemnify Committee Member for actions taken within the scope of assigned duties, provided that indemnification will not apply to willful misconduct or gross negligence.

Governing Law: This Contract shall be governed by and construed in accordance with the laws of the state or jurisdiction of the Company.

Applicant Certification & Acknowledgment

I certify that all information provided in this Contract and the attached informational sections is true, complete, and accurate to the best of my knowledge. I understand that false statements or omissions may be grounds for removal from the Committee and disciplinary action up to and including termination of employment.

I further acknowledge that I have read and will comply with the confidentiality, conflict of interest, and duty provisions contained herein.

Acknowledgment: I certify and acknowledge the statements above.

Notices

Notices under this Contract shall be in writing and delivered to the addresses set forth above or to such other address as either party designates in writing.

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