HR Security Policy Advisory

HR Security Policy Advisory

Purpose: This advisory notifies the recipient of the organization's information security policies, required employee responsibilities, and disciplinary consequences for non-compliance. Effective Date:

Personal Information

Position Information

Start Date:    Salary:

Employment History

Education

Professional References

Security Policy Summary

The following items summarize key security controls and employee obligations. Checking each box indicates that you have read and understand the requirement and the potential disciplinary remedies for non-compliance.

Password and Authentication: Use unique, complex passwords, change passwords per policy cadence, and enroll in multi-factor authentication for all accounts with organizational access.

Data Classification and Handling: Protect confidential and restricted information according to classification labels; do not store restricted data on unauthorized devices or services.

Device Security: Maintain approved security configuration, apply updates promptly, encrypt devices where required, and report lost or stolen devices immediately.

Remote and Mobile Work: Use only authorized VPNs and approved endpoints; public or unsecured networks require additional protections per policy.

Acceptable Use: Use company systems primarily for business purpose; prohibited activities include unauthorized distribution of sensitive data and circumventing security controls.

Incident Reporting: Promptly report security incidents, suspected breaches, or policy violations to the Security Officer listed below.

Employee Responsibilities and Acknowledgments

As an employee, you must at all times act to protect organizational assets and information. By checking the boxes below you acknowledge specific responsibilities.

I will not share my account credentials and will report any suspected credential compromise immediately.

I will install or permit required security updates and will not disable required security software.

I will maintain confidentiality of protected information and follow approved data handling, transmission, and disposal procedures.

Incident Reporting & Contact

Security Officer / Team Contact for incidents and policy questions:

Training and Compliance

Employees are required to complete mandated security awareness training within the timeframe established by Human Resources. Next required training date:

Legal Disclosures and Certifications

At-Will Employment: Nothing in this advisory alters the at-will employment relationship. Employment may be terminated by either the employee or the employer at any time, with or without cause and with or without notice, except as otherwise provided in a written agreement signed by an authorized representative.

Equal Opportunity: The organization is an equal opportunity employer. Employment decisions are made without regard to protected characteristics and in accordance with applicable law.

Monitoring and Privacy: Systems and devices owned or administered by the organization may be monitored, logged, and audited to detect and prevent security incidents. Users should have no expectation of privacy in their use of organizational resources. Monitoring may include access logs, content inspection, and forensic analysis where permitted by law.

Background Checks and References: By signing below you authorize the organization to contact prior employers and references provided in this form and to obtain any background checks required for your position, including criminal record and employment verification where permitted by law.

Discipline and Remedies: Violations of security policies may result in corrective action up to and including termination of employment, removal of system access privileges, and legal action where appropriate.

I hereby authorize the organization to conduct employment-related background checks and to contact references and prior employers for verification.

I acknowledge and consent to monitoring of organizational systems and devices as described above.

Applicant Certification: I certify that all information provided in this document is true, accurate, and complete to the best of my knowledge. I understand that any false statement or omission may be grounds for disciplinary action, up to and including termination of employment.

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