HR Security Policy Agreement

HR Security Policy Agreement

Employer Name:     Employee Name:

Personal Information

Position Information

Employment History (Most Recent First)

Education

References (Professional)

Security Policy Acknowledgment and Agreement

I acknowledge receipt of and understand the employer's Information Security Policy, which governs acceptable use of information systems, data protection, and physical security controls. I agree to comply with the policy provisions including, but not limited to, access control, password management, data classification, and secure handling of confidential information.

I have received, read, and will comply with the Information Security Policy.

Passwords and Access Control

Accounts and credentials issued to me are for authorized business use only. I will create and maintain passwords in accordance with the policy's complexity and rotation requirements, will not share credentials, and will lock or sign out of devices and sessions when unattended.

I understand and will follow password and access control requirements.

Device and Remote Work Security

Company-owned devices must be used, configured, and maintained in accordance with security standards. For personal devices permitted under any BYOD policy, I agree to the installation of required security controls and acknowledge that failure to comply may result in removal of access privileges.

I agree to comply with device and remote access controls.

Data Handling, Confidentiality and Return of Property

I will protect confidential and proprietary information. I will not remove sensitive data from company systems without authorization. Upon termination or on request, I will return all company property, devices, documents, and records and will not retain copies of confidential information.

I agree to maintain confidentiality and to return company property when required.

Incident Reporting and Cooperation

I will promptly report suspected security incidents, breaches, or suspicious activity to the designated security contact or my manager. I agree to cooperate with any investigation, including providing information and access as necessary.

I will report incidents and cooperate with investigations as required.

Monitoring, Privacy and Searches

I understand that the employer may monitor and audit systems, networks, devices, electronic communications, and activity on company-owned resources for legitimate business and security purposes. Privacy expectations are limited on company-managed equipment and accounts.

I understand monitoring and limited privacy expectations on company systems.

Sanctions and Disciplinary Actions

Noncompliance with security policy requirements may result in disciplinary action up to and including termination, civil liability, and criminal prosecution where applicable. The employer retains discretion to apply sanctions consistent with policy and applicable law.

I understand the consequences of policy violations.

Policy Changes and Acknowledgement

The employer may modify security policies as necessary. Notice of material changes will be provided and continued employment or access following notice constitutes acceptance of the changes.

I acknowledge that policies may change and that I will comply with updates.

Legal Disclosures

At-Will Employment: Nothing in this Agreement or in the security policy is intended to alter the at-will nature of employment, except where a separate written agreement expressly provides otherwise. Either the employer or the employee may terminate employment at any time, with or without cause, subject to applicable law.

Equal Employment Opportunity: The employer is committed to equal employment opportunity and compliance with applicable non-discrimination laws. Security policy enforcement will be applied without unlawful discrimination.

I acknowledge the At-Will and Equal Employment statements above.

Authorization and Consent

By signing this Agreement, I authorize the employer to contact the references and previous employers listed above and to conduct background checks, including but not limited to criminal record checks, employment verification, and where permitted, credit or motor vehicle record checks. I understand that such checks are a condition of continued employment and/or access to information systems.

I consent to background checks and employment/reference verification as described.

Applicant / Employee Certification

I certify that the information I have provided in this Agreement and accompanying records is true, complete, and accurate to the best of my knowledge. I understand that falsification or omission of material information may be grounds for disciplinary action, up to and including termination.

I certify that the information provided is true and complete.

Additional Employee Acknowledgement

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