HR Service Quote

HR SERVICE QUOTE

Quote Identification

Quote Number:     Quote Date:    Valid Until:

Provider (HR Vendor)

Phone:     Email:

Client Information

Phone:     Email:

Position / Engagement Information

Service Title:     Department:

Anticipated Start Date:    Estimated Completion:

Itemized Services and Fees

Enter each line item. All amounts are in the currency agreed by the parties.

Subtotal:    Taxes/Fees:    Total Estimated:

Timeline and Milestones

Target Date:

Target Date:

Staffing Candidate Information (Optional)

Provide candidate profile examples if this quote relates to recruitment or placement services.

Title:    Dates Employed: From To

Title:    Dates Employed: From To

Education

Graduation Date:

Professional References

Provide three professional references relevant to the services or candidate placements.

Phone:    Email:    Relationship:

Phone:    Email:    Relationship:

Phone:    Email:    Relationship:

Assumptions, Exclusions and Special Conditions

Payment Terms and Billing

Invoicing Frequency:    Payment Terms: Net days

Late Payment Interest:

Legal Terms and Conditions

Scope: The services set forth in this quote constitute the scope. Any additional services will require written agreement and may be billed separately.

Confidentiality: Each party shall maintain as confidential all non-public information received from the other party in connection with the services and shall not disclose such information except as required by law. Confidential information excludes information that is or becomes public through no breach of this quote, independently developed, or rightfully received from a third party.

Data Protection: The vendor will implement commercially reasonable administrative, physical, and technical safeguards to protect personal data processed in the delivery of services and will process such personal data only on documented instructions of the client unless otherwise required by law.

Limitation of Liability: Except for liability arising from willful misconduct or gross negligence, the aggregate liability of the vendor for any claim arising out of or relating to this quote shall not exceed the total fees actually paid by the client to the vendor under this quote for the services to which the claim relates.

Indemnification: Each party shall indemnify, defend and hold harmless the other party from and against claims arising from the indemnifying party’s breach of its representations, willful misconduct, or gross negligence, subject to the limitations in this quote.

Termination: Either party may terminate this engagement for material breach if such breach remains uncured after 30 days’ written notice. Termination does not relieve the client of its obligation to pay for services performed and reimbursable expenses incurred prior to termination.

Legal Disclosures and Certifications

At-Will Employment Statement (if placements are included): Any employment placement proposed or facilitated by the vendor is subject to the employment policies of the hiring employer. Unless otherwise agreed in a separate executed employment agreement, employment relationships remain at-will and may be terminated by either the employer or the employee at any time.

Equal Opportunity: The vendor and client represent and warrant that they will comply with applicable equal employment opportunity laws and will not unlawfully discriminate in the provision of services or in hiring practices.

I authorize the vendor to conduct background checks, reference checks, and other pre-placement screening necessary for candidate vetting as described in this quote.

I certify that all information provided in this quote request and associated candidate materials is true, complete and accurate to the best of my knowledge, and that I have authority to engage the vendor on behalf of the client.

Authorization to Contact Previous Employers

By accepting this quote, the client authorizes the vendor to contact listed references and former employers for verification purposes. The vendor will use reasonable efforts to verify information provided and will report findings to the client.

Acceptance

To accept this quote and authorize the vendor to begin work under the terms set forth above, sign below. Acceptance of this quote creates a binding agreement for the services and fees described unless otherwise amended in writing and signed by both parties.

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