HR Sponsorship Policy

HR SPONSORSHIP POLICY

Purpose

This Sponsorship Policy sets forth the conditions under which the Company will consider providing sponsorship to employees for immigration-related work authorization, professional training, temporary assignments, conference travel, or other approved sponsorship types. Sponsorship decisions are discretionary, require documented business justification, and must comply with applicable immigration, labor and employment laws.

Scope

This policy applies to all employees and prospective employees of the Company seeking Company-sponsored immigration petitions, work authorizations, intracompany transfers, or Company-funded professional development that requires formal sponsorship or employer support.

Definitions

Sponsorship: employer support, filing, or financial responsibility (in whole or in part) for immigration petitions, work authorization, or other official documents enabling employment or business travel. Sponsorship does not guarantee approval by government authorities.

Eligibility and Approved Sponsorship Types

Sponsorship is available only where there is a clear business need, the employee meets role qualifications, and the required documentation can be provided. The Company reserves the right to limit sponsorship types and to deny sponsorship for operational, budgetary, or compliance reasons.

Select requested sponsorship type(s): Immigration / Work Visa Work Permit / Permit Renewal Intra-company Transfer Permanent Residence Sponsorship Company-funded Training / Education Conference or Business Travel

Personal Information

Position Information

Start Date with Company:   Current Annual Salary:

Application and Documentation Requirements

The employee must provide all required documentation in a timely manner and cooperate with HR and legal counsel. Incomplete or late documentation may result in denial or withdrawal of sponsorship.

Cost Allocation and Repayment

The Company will disclose whether filing fees, legal fees, relocation, or other expenses will be borne by the Company, shared, or the employee. Any repayment agreement must be in writing and signed by the employee prior to incurrence of costs.

I acknowledge and accept the Company's cost allocation terms for this sponsorship request: Company pays Shared cost Employee pays

Duration, Withdrawal and Change of Circumstances

Sponsorship approval does not change the at-will nature of employment. The Company may withdraw sponsorship if there are material changes in job duties, performance, funding, or if required by law. Employees must promptly notify HR of any changes affecting eligibility.

Compliance, Confidentiality and Recordkeeping

All documentation and case records are maintained in compliance with privacy laws and retained by HR and legal counsel. Information will be used for sponsorship processing and required reporting. Unauthorized disclosure may be subject to disciplinary action.

Non-Discrimination and Equal Opportunity

The Company evaluates sponsorship requests without unlawful discrimination and consistent with its Equal Opportunity obligations. Sponsorship determinations are based on business needs, the employee's qualifications, and compliance requirements.

Exceptions and Appeals

Requests for exceptions must be submitted in writing to HR with explicit business justification. HR will document the decision and, where appropriate, obtain executive approval. Appeals may be submitted in writing and will be reviewed by HR and legal counsel.

Employment History (Most Recent Employer)

Start Date:  End Date:

Employment History (Previous Employer)

Start Date:  End Date:

Education

Graduation Date:

References (Professional)

Legal Disclosures and Authorizations

At-Will Employment: I acknowledge that my employment remains at-will unless I have a written agreement to the contrary signed by an authorized Company officer.

Equal Opportunity: The Company provides equal employment opportunity without regard to protected characteristics. Sponsorship decisions will adhere to nondiscrimination obligations.

I authorize the Company and its agents to contact former employers, educational institutions, references, and other third parties as necessary to evaluate this request. I further authorize the Company to obtain background checks, immigration status verifications, and other lawful inquiries required for sponsorship processing.

Consent to Contact Previous Employers and Conduct Background Checks: I consent I consent to background checks

Applicant Certification

I certify that the information I have provided in this Sponsorship request is true, accurate and complete to the best of my knowledge. I understand that falsification or omission of material facts may result in denial of sponsorship or disciplinary action up to and including termination. I agree to provide updated information if circumstances change.

Manager and HR Review

Manager Recommendation: Recommend approval Recommend decline

HR Decision: Approved Denied Deferred / Pending Additional Information

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