Statement
A clear, unambiguous declaration of core doctrines and beliefs the organization expects staff to acknowledge. Include scope and whether adherence is job‑related for specific positions.
Use an HR Statement of Faith to clarify organizational expectations, protect mission integrity, and document employee consent where religious alignment is job‑related. Ensure the document respects Title VII limits and is executed and retained consistent with ESIGN and applicable state UETA rules.
Common users include employers at religious institutions, HR managers, hiring committees, and legal counsel reviewing employment policies.
The HR Statement of Faith is not universal; many employers use tailored versions to reflect denominational specifics and legal advice.
A clear, unambiguous declaration of core doctrines and beliefs the organization expects staff to acknowledge. Include scope and whether adherence is job‑related for specific positions.
Specify which roles require agreement, whether it applies during recruitment, onboarding, probation, or as an ongoing condition of employment, and describe any position exemptions or limited applicability.
A signed acknowledgement section where the employee affirms reading, understanding, and agreeing to abide by the statement; include employee printed name and date and signature, plus job title.
Describe process to request religious accommodation, timelines for review, documentation required, and HR contact for requests; explain interactive process and reference federal protections under Title VII.
State how the statement complies with employment laws, reference ESIGN for electronic signatures, and note limits where Title VII or state law prohibit religious requirements.
Specify retention period for signed acknowledgements in personnel files and legal bases; include I-9, IRS, and state retention exceptions where applicable, for example IRS three years and HIPAA six years for healthcare records.
| Field | Configuration |
|---|---|
| Signature Field | Require dated signature; capture IP and timestamp. |
| Date Field | Set MM/DD/YYYY format and auto-fill on sign. |
| Signer Authentication | Email link plus optional SMS or ID verification. |
| Retention Tag | Attach retention metadata and export audit trail. |
Digital platforms should support secure eSigning, audit trails, and exportable records for HR compliance.
Provide statement with offer letter or before start date.
Request signed copy within five business days.
Attach signed document to personnel file and HRIS.
Retention begins on effective date or hire date.
Periodically review language with counsel every two years.
Leadership and legal sign off before publication.
Provide as part of offer or pre-employment packet.
Employee signs and returns within requested timeframe.
HR files and preserves per retention policy.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |